November 14, 2017 at 11:00 AM - Coop Committee Meeting
| Coop Committee | |
| Attendance Taken on 11/14/2017 at 11:01 AM | |
| Paul Calvert | Present |
| Shoemake ESU 06 | Absent |
| Mowinkel ESU 08 | Present |
| Bell ESU 10 | Present |
| Dr Kraig Lofquist | Present |
| Deb Paulman | Present |
| Gregg Robke | Present |
| Present: 6, Absent: 1 | |
| Minutes | ||
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1. Call to Order
Speaker(s):
Committee Chair
Agenda Item Type:
Procedural Item
Discussion:
Meeting called to order at 11:01 a.m. |
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2. Roll Call
Speaker(s):
Committee Chair
Agenda Item Type:
Procedural Item
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3. Agenda Item
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.1. Consent Items
Speaker(s):
Committee Chair
Agenda Item Type:
Consent Agenda
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3.1.1. Discuss Equal Level contract, consider waiver of bidding
requirement under Board Policy 3012, and take action with respect to
possible contract renewal.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Craig Peterson recommends that the board discuss possibly waiving the bid requirement and approving the renewal of the existing contract with EqualLevel. He has spoken with legal regarding this issue. The board discussed the pros and cons of waiving the bid requirement as requested, and moved forward with a motion and vote.
Attachments:
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3.1.2. Discuss Ionwave contract, consider waiver of bidding
requirement under Board Policy 3012, and take action with respect to possible contract renewal.
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Craig Peterson recommends that the board discuss possibly waiving the bid requirement and approving the renewal of the existing contract with IonWave. He has spoken with legal regarding this issue. The board discussed the pros and cons of waiving the bid requirement as requested, and moved forward with a motion and vote.
Attachments:
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3.1.3. Approve Squirrels LLC Special Buy
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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3.1.4. Approve GoGuardian Special Buy
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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3.2. Program Updates
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.2.1. Approve Saunders County Interlocal Agreement
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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3.2.2. Annual/Paper Buy
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.2.2.1. Training Dates/Locations
Agenda Item Type:
Information Item
Discussion:
Craig Peterson provided a schedule of Zoom trainings at the ESUs for this year. Dates are as follows: |
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3.2.3. Specials Buys
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.2.4. AEPA
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.2.4.1. AEPA Quarter 1-3 Reports
Agenda Item Type:
Information Item
Discussion:
Craig Peterson shared some quarterly reports from AEPA.
Attachments:
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3.2.4.2. Projects by Design
Speaker(s):
Craig Peterson
Agenda Item Type:
Information Item
Discussion:
Talking points for ESU Administrators to utilize when speaking with member schools. Projects by Design is a program offered by School Specialty and the AEPA Furniture bid. The Projects by Design is about Inspiration to update or create learning environments that are backed by research in educational trends to complete the learning environment and improve student outcomes.
The Process
Attachments:
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3.3. Coop Strategic Plan
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Coop Strategic Plan Action Items that came out of the Strategic Plan: - Contract agreement for non-ESU participants. - Describe how Coop does bidding, can be added to language of school board policies to include Coop. - ESUCC will need to change policy on how to advertise for bids to include website advertising. - Need to repeal/rescind old requirement and implement new policy. - Process for verification of entities that ESUCC can serve. Send to attorney for review to determine if legal entity before proceeding with inter-local. - Draft and approve talking points for ESU Administrators to utilize with School and other members. - Review growth of Coop Annually - Create Survey for Schools/Members - Create Survey for Vendors - Create Marketing flyer for Coop - Continue to pursue new contracts - Continue to Market Coop at Conferences |
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3.3.1. Create Coop Advisory Committee Purpose and Role
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.3.2. Facilitated Strategic Planning
Speaker(s):
Executive Director Ludwig
Agenda Item Type:
Information Item
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4. Next Meeting Agenda Items
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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5. Executive Session
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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6. Adjournment
Speaker(s):
Committee Chair
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Meeting adjourned at 11:43 a.m. |
