October 3, 2017 at 12:00 PM - Coop Committee Meeting
| Coop Committee | |
| Attendance Taken on 10/3/2017 at 12:06 AM | |
| Paul Calvert | Absent |
| Shoemake ESU 06 | Present |
| Mowinkel ESU 08 | Present |
| Bell ESU 10 | Absent |
| Dr Kraig Lofquist | Absent |
| Deb Paulman | Present |
| Gregg Robke | Present |
| Present: 4, Absent: 3 | |
| Minutes | |
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1. Call to Order
Speaker(s):
Committee Chair
Agenda Item Type:
Procedural Item
Discussion:
Meeting was called to order at 12:06 |
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2. Roll Call
Speaker(s):
Committee Chair
Agenda Item Type:
Procedural Item
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3. Agenda Item
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.1. Consent Items
Speaker(s):
Committee Chair
Agenda Item Type:
Consent Agenda
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3.1.1. Approve Nearpod Special Buy
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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3.1.2. Approve Sterling Computers Special Buy
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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3.1.3. Approve Infobase Addendum to 2017-2020 Special Buy Agreement
Speaker(s):
Craig Peterson
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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3.2. Program Updates
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.2.1. Annual/Paper Buy
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Project Director reviewed the timeline for the Annual Buy program. Trainings for Annual Buy ordering will be done by Zoom this year. Annual Buy Sales and Saving reports were provided to the committee. |
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3.2.2. Specials Buys
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.2.3. AEPA
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Craig Peterson provided the committee with a AEPA sales reports. It was noted the technology sales are down, and vendors have shared that sales are down nationally by about 4%.
Attachments:
()
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3.3. Future Efforts
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.3.1. Contract Renewals
Speaker(s):
Craig Peterson
Agenda Item Type:
Information Item
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3.3.1.1. Equal Level
Speaker(s):
Craig Peterson
Agenda Item Type:
Information Item
Discussion:
We have entered our third year with both Equal Level. The new contract is reflects 2.3% increase in cost each year for the next three years.
Attachments:
()
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3.3.1.2. IonWave
Speaker(s):
Craig Peterson
Agenda Item Type:
Information Item
Discussion:
We have entered our third year with Ion Wave. The vendor is providing a couple of options for renewing our contract. Option 1 is a one year commitment and Option 2 is a 5 year commitment.
Attachments:
()
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3.3.2. Monthly Zoom Meeting
Agenda Item Type:
Information Item
Discussion:
In an effort to provide a communication opportunity for Schools/ESU's with ESUCC Coop we are providing a monthly opportunity to connect with ESUCC Coop staff. The intent of the connection over Zoom is not to have a set Agenda but to receive and answer the questions of our members. |
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3.4. Coop Strategic Plan
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Coop Strategic Plan Action Items that came out of the Strategic Plan: - Contract agreement for non-ESU participants. - Describe how Coop does bidding, can be added to language of school board policies to include Coop. - ESUCC will need to change policy on how to advertise for bids to include website advertising. - Need to repeal/rescind old requirement and implement new policy. - Process for verification of entities that ESUCC can serve. Send to attorney for review to determine if legal entity before proceeding with inter-local. - Draft and approve talking points for ESU Administrators to utilize with School and other members. - Review growth of Coop Annually - Create Survey for Schools/Members - Create Survey for Vendors - Create Marketing flyer for Coop - Continue to pursue new contracts - Continue to Market Coop at Conferences |
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3.4.1. Facilitated Strategic Planning
Speaker(s):
Executive Director Ludwig
Agenda Item Type:
Information Item
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3.4.2. Coop Advisory Meeting
Agenda Item Type:
Information Item
Discussion:
It was noted that the most recent Coop Advisory meeting held in September was not very well attended. The next Coop Advisory meeting will be in April 2018.
Links:
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3.4.3. Superintendent Communications
Speaker(s):
Craig Peterson
Agenda Item Type:
Information Item
Discussion:
Director Peterson has created a list of Superintendents for direct communication. He asked the committee for their thoughts on direct communication. It was noted that in many cases the Superintendent will not respond, and that maybe the business managers should be the ones to receive communications. |
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3.4.4. ESUCC 2016-17 Coop Sales/ Savings Report by ESU
Speaker(s):
Quintana/Lentz
Agenda Item Type:
Information Item
Discussion:
2016-17 Sales reports provided to the committee
Attachments:
()
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3.4.5. Updated ESUCC Coop Brochure
Speaker(s):
Craig Peterson
Agenda Item Type:
Information Item
Discussion:
The updated Coop brochure was provided to the committee.
Attachments:
()
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4. Next Meeting Agenda Items
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
T |
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5. Executive Session
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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6. Adjournment
Speaker(s):
Committee Chair
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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