September 6, 2017 at 2:00 PM - Coop Committee Meeting
| Coop Committee | |
| Attendance Taken on 9/6/2017 at 2:00 PM | |
| Paul Calvert | Present |
| Shoemake ESU 06 | Present |
| Mowinkel ESU 08 | Present |
| Bell ESU 10 | Absent |
| Dr Kraig Lofquist | Present |
| Deb Paulman | Present |
| Gregg Robke | Absent |
| Present: 5, Absent: 2 | |
| Minutes | |
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1. Call to Order
Speaker(s):
Committee Chair
Agenda Item Type:
Procedural Item
Discussion:
Meeting called to order at 2:00 p.m. |
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2. Roll Call
Speaker(s):
Committee Chair
Agenda Item Type:
Procedural Item
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3. Agenda Item
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.1. Consent Items
Speaker(s):
Committee Chair
Agenda Item Type:
Consent Agenda
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3.1.1. Approve 2017-ESUCC-Food bid Award
Speaker(s):
Committee Chair
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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3.1.2. Approve contracts signed by Executive Director during May, June, and July
Speaker(s):
Committee Chair
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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3.2. Coop Data Base Presentation
Speaker(s):
Priscilla Quintana and Colleen Lentz
Agenda Item Type:
Information Item
Discussion:
Over the Summer Priscilla and Colleen have developed a database in Filemaker to retain sales data history by program. In the past this data was kept either in separate databases or spreadsheets so reporting took a large amount of time to extract for specific ESU's, School Districts, or other members. The new database will consolidate data by Member entity and will be easier to generate Sales and Savings reports. Sales & Savings by ESU Sales & Savings by School Sales & Savings by Vendor Reports available by District on request to Colleen. |
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3.2.1. ESUCC 2016-17 Coop Sales/ Savings Report by ESU
Speaker(s):
Quintana/Lentz
Agenda Item Type:
Information Item
Discussion:
Priscilla gave a brief description of the new Coop Sales Database. The committee members received reports showing total sales and savings, by school, for their area ESUs.
Attachments:
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3.3. Future Efforts
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Dave discussed the need to continue to discuss the future of Coop. |
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3.4. Coop Data
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Craig provided some data and reports from the Marketplace.
Attachments:
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3.5. Program Updates
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.5.1. Annual/Paper Buy
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Specifications updates, Bid opens for vendor bidding on October 10th. Review of sales data over last three years Addition of new items (Science section major updates/additions, others have sporadic item additions) |
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3.5.1.1. Information on Annual Buy Marketplace Reports Development
Speaker(s):
Development of Automated exports for Agency Admins. Key points are below. All Schools would benefit from the development, need was really seen by ESU 3 this
Agenda Item Type:
Information Item
Discussion:
Development of Automated exports for Agency Admins. Key points are below.
All Schools would benefit from the development, need was really seen by ESU 3 this year because of changes after requisitions where approved. There was no notification to Dave Curtis about these quantity changes by a school after they had been approved so he was operating on the presumed quantities that where approved and not quantities sent to the vendor.
This is a one time development cost.
Reports would be automated to generate 2 files (one for Receiving and one for Sorting).
Reports would be emailed to Address owners in Marketplace and also placed on an FTP site for later retrieval by ESUCC staff.
Work would be for 35-45 hours of development time, actual hours would be billed not to exceed 45 hours.
Cost would be $5,250 - $9,750, hours of development would be tracked and billed for actuals. $6,750 would be invoiced this year and additional $3,000 in the 2018-19 budget year.
Timeline for development: Notify Equal Level by: After September Board meeting Equal Level development calendar is mostly booked up for the remainder of the year. The earliest this project could be scheduled in is for January. If we want the functionality for the February Paper Buy, Equal Level would need to be notified as soon as possible after our Sept 6th meeting so we can block off the time in January. Scope of Work from Equal Level was provided.
Attachments:
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3.5.2. Specials Buys
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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3.5.2.1. Special Buy - Nearpod
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Nearpod provides products to allow teachers and educators the ability to create and curate interactive multimedia lessons that can contain quizzes, polls, videos, images, and web content ("Content Tool"), access reports with student answers, assessments and activities ("Reporting Tool") and manage individual users, share presentations and obtain usage statistics ("Admin Tool"). The Content Tool, Reporting Tool and Admin Tool are collectively referred to as the Nearpod Services or Nearpod Products. Recommended by Beth Kabes Blended/Distance Education Director
Attachments:
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3.5.3. AEPA
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
AEPA is currently out for bid for the following categories:Furniture (Rebid of current Category), Athletic Equipment & Supplies (Rebid of current Category), Maintenance, Repair & Operations (New Category), LED Lighting (New Category), and Technology Catalog (Rebid of current Category) Launch of new AEPA website http://aepacoop.org/ June 2, 2017 |
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3.6. Coop Strategic Plan
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
Discussion:
Coop Strategic Plan April 4, 2017 Targeted Outcome: The ESUCC will develop strategy and implement an action plan designed to reduce the ESUCC Coop Administrative Fee as the program increases in sales/revenue through the Annual Buy. Dave discussed the strategic plan for Coop and provided the committee with a report showing some Coop data. |
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4. Next Meeting Agenda Items
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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5. Executive Session
Speaker(s):
Committee Chair
Agenda Item Type:
Information Item
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6. Adjournment
Speaker(s):
Committee Chair
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Meeting adjourned at 2:51 p.m. |
