April 4, 2017 at 1:00 PM - Coop Committee Meeting

Call to order at 1:00 PM

Staff:  David Ludwig, Priscilla Quintana, Deb Hericks

2017 Total Sales = $790,259.16
2016 Total Sales = $925,156.08

2017 Sales where down by $134,896.92

With sales down the ESUCC Coop staff discussed possible reasons and put together the survey in the next agenda item and Strategic Plan later in the agenda.

Communication from the ESU Administrator for the following schools is requested for past due invoices.

Humboldt Table Rock Steinauer Schools $312.00 Movie Licenses billed on 08/30/2016 (ESU 4)
Leigh Community Schools $292.00 Movie Licenses billed on 08/30/2016 (ESU 7)

Past Due notices where sent out the week of March 20, 2017 to these schools.  If the ESU Administrator could Please follow up with your district and request these are paid.

Committee reviewed the documentation provided regarding Bid History, Vendor Tracking, and the survey results from other states. It was suggested that vendors could be surveyed or personal calls could be made to gather information as to why vendor participation is down.

Dave briefly discussed this strategic plan and noted that we still have several questions. It was noted that we have more line items in the catalog, yet sales are down. It was suggested that perhaps we should have fewer items in the catalog to make it more manageable. And possibly look at running buys a couple different times a year to help meet delivery and payment timelines. We also need to look at marketing bids to attract new vendors. Tedesco recommends making phone calls to vendors.

Calvert brought up the fact that Coop saves schools over 4 million per year, so a deficit of 40,000 - 60,000 is probably worth it. The other committee members agree.

Advisory meeting is scheduled for April 28, 2017 at 9:30 a.m. via Zoom.