March 1, 2017 at 2:00 PM - Coop Committee Meeting
| Regular Board | |
| Attendance Taken on 3/1/2017 at 1:56 PM | |
| Paul Calvert | Absent |
| Fisher ESU 04 | Present |
| Shoemake ESU 06 | Present |
| Mowinkel ESU 08 | Present |
| Tedesco ESU 11 | Present |
| Jeff West (NE) | Present |
| Present: 5, Absent: 1 | |
| Minutes | |
|---|---|
|
1. Call to Order
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Procedural Item
|
|
|
2. Roll Call
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Procedural Item
Discussion:
Meeting called to order at 2:00 PM. Staff: David Ludwig, Deb Hericks, Craig Peterson, Priscilla Quintana. |
|
|
3. Agenda Item
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
|
|
|
3.1. Consent Items
Speaker(s):
Committe Chair Tedesco
Agenda Item Type:
Consent Agenda
Discussion:
No consent items to be approved.
|
|
|
3.2. Program Updates
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
|
|
|
3.2.1. Annual/Paper Buy
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
The Paper and Annual buy stores are open for schools to place orders. This year there is 3,226 items in the Annual Buy catalog compared to 2,856 items last year (370 additional lines in the catalog this year). Coop Director met with Grand Island Public schools and Equal Level multiple times about a sponsored marketplace that will allow GIPS to punchout from their accounting software into the Marketplace. Development is being done by Tyler Techologies for this but was not going to make it for this years Annual Buy. Peterson has worked with Equal level to setup GIPS in the ESUCC Marketplace and will conduct training for all building Administrative Assistants on Friday March 3rd. |
|
|
3.2.1.1. Multi-State Participation
Agenda Item Type:
Action Item
Discussion:
Coop Director continues to have discussions with other states. We have received the costs on what the other states would be charged to begin a Marketplace like NE. Discussion around doing a cost share with the states. Several discussion still need to be had regarding bid terms and conditions, admin fees, etc.
|
|
|
3.2.2. Specials Buys
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
|
|
|
3.2.2.1. Food Bid
Agenda Item Type:
Information Item
Discussion:
Coop Director met with NDE Nutrition services on February 23rd to review the 2013 Food RFP in preparation for this to be re-bid this year. NDE clarified the RFP with the USDA regional office gave suggestions on changes for the bid. |
|
|
3.2.3. AEPA
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
Coop Director has been working on the website for AEPA. Our AEPA assessment has been received and will be paid within the March invoices.
Attachments:
()
|
|
|
3.3. Future Efforts
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
|
|
|
3.4. Statewide Communications
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
The next Coop Advisory meeting is scheduled for April 28, 2017 at 9:30 a.m. via Zoom. We are hoping for some good feedback from the advisory group.
|
|
|
3.5. Coop Strategic Plan
Speaker(s):
Committe Chair Tedesco
Agenda Item Type:
Information Item
Discussion:
Coop Strategic Plan
Action Items that came out of the Strategic Plan:
- Contract agreement for non-ESU participants.
- Describe how Coop does bidding, can be added to language of school board policies to include Coop.
- ESUCC will need to change policy on how to advertise for bids to include website advertising.
- Need to repeal/rescind old requirement and implement new policy.
- Process for verification of entities that ESUCC can serve. Send to attorney for review to determine if legal entity before proceeding with inter-local.
- Draft and approve talking points for ESU Administrators to utilize with School and other members.
- Review growth of Coop Annually
- Create Survey for Schools/Members
- Create Survey for Vendors
- Create Marketing flyer for Coop
- Continue to pursue new contracts
- Continue to Market Coop at Conferences
|
|
|
3.5.1. Historical Data on Admin Fees & Vendor Bidding
Agenda Item Type:
Information Item
Discussion:
Continue to discuss admin fees for Coop. Coop Director shared what other states do for Admin fees.
|
|
|
3.6. Policy & Procedures
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
|
|
|
3.6.1. Approve Coop Procedures Manual
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
Table the Coop Procedure Manual until next month.
Attachments:
()
|
|
|
4. Next Meeting Agenda Items
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
Coop Advisory Meeting - April 28th.
|
|
|
5. Executive Session
Agenda Item Type:
Information Item
|
|
|
6. Adjournment
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
|
