January 4, 2017 at 2:00 PM - Coop Committee Meeting
| Regular Board | |
| Attendance Taken on 1/4/2017 at 1:53 PM | |
| Paul Calvert | Present |
| Fisher ESU 04 | Present |
| Shoemake ESU 06 | Present |
| Mowinkel ESU 08 | Present |
| Tedesco ESU 11 | Present |
| Jeff West (NE) | Present |
| Present: 6, Absent: 0 | |
| Regular Board | |
| Attendance Taken on 1/4/2017 at 2:00 PM | |
| Paul Calvert | Present |
| Fisher ESU 04 | Present |
| Shoemake ESU 06 | Present |
| Mowinkel ESU 08 | Present |
| Tedesco ESU 11 | Present |
| Jeff West (NE) | Present |
| Present: 6, Absent: 0 | |
| Minutes | |
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1. Call to Order
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Procedural Item
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2. Roll Call
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Procedural Item
Discussion:
Call to order at 1:53 PM. Staff: David Ludwig, Craig Peterson, Priscilla Quintana, Deb Hericks. |
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3. Agenda Item
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.1. Consent Items
Speaker(s):
Committe Chair Tedesco
Agenda Item Type:
Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Coop Director shared the consent items contracts extensions.
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3.1.1. Approve 2017 AEPA Bid Awards
Agenda Item Type:
Consent Item
Attachments:
()
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3.1.2. Approve AEPA Extensions for 016 Bids
Agenda Item Type:
Consent Item
Attachments:
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3.1.3. Approve AEPA Extensions for 015 Bids
Agenda Item Type:
Consent Item
Attachments:
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3.1.4. Approve AEPA Extensions for 014 Bids
Agenda Item Type:
Consent Item
Attachments:
()
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3.2. Program Updates
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
Coop Director shared program updates.
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3.2.1. Approve Annual/Paper Buy
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Coop director discussed the annual bid awards.
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3.2.1.1. Historical Data on Admin Fees & Vendor Bidding
Speaker(s):
Committee Chair - Tedesco
Agenda Item Type:
Information Item
Discussion:
Executive Director shared historical data on past admin fees and vendor bidding fees. This is historical information on what past admin/vendor fees. Coop Director also shared a vendor tracking spreadsheet that shows vendors over time. There were 9 vendors that did not bid this year. Over the years there have been about 30 vendors that have dropped from vending. Several vendors have voiced their concern was the admin fee. Coop direction also shared a spreadsheet showing the impact of changing the admin fee.
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3.2.1.2. Coop Strategic Plan
Speaker(s):
Committe Chair Tedesco
Agenda Item Type:
Information Item
Discussion:
Coop Strategic Plan Action Items that came out of the Strategic Plan: - Contract agreement for non-ESU participants. - Describe how Coop does bidding, can be added to language of school board policies to include Coop. - ESUCC will need to change policy on how to advertise for bids to include website advertising. - Need to repeal/rescind old requirement and implement new policy. - Process for verification of entities that ESUCC can serve. Send to attorney for review to determine if legal entity before proceeding with inter-local. - Draft and approve talking points for ESU Administrators to utilize with School and other members. - Review growth of Coop Annually - Create Survey for Schools/Members - Create Survey for Vendors - Create Marketing flyer for Coop - Continue to pursue new contracts - Continue to Market Coop at Conferences. Interest from other AEPA states wanting to participate in the ESUCC Annual Buy process.
Decision on fee needs to be made by April/May time frame on whether or not to change admin/vendor fees. Coop Director to make contact with states. Director can also have discussion with other vendors on their thoughts. |
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3.2.2. Approve pursuing a Special Buy with Staples Advantage with membership to NJPA.
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Coop Director discussed that Staples Advantage was not renewed through AEPA. We can get deeper discounts if joined through NJPA.
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3.2.3. AEPA
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.2.3.1. AEPA policies and Articles of Incorporation
Agenda Item Type:
Information Item
Discussion:
Prior to the AEPA meeting in Savannah, GA the AEPA legal council reviewed AEPA Governing documents to include policies and made suggestions for changes. The articles for review are attached.
Attachments:
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3.2.3.2. Approve AEPA Code of Conduct and Business Ethics
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Coop Director shared that we need to approve the AEPA Conduct of Conduct, Business Ethics, and Disclosure Statement. This has been reviewed by legal with no concerns.
Attachments:
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3.3. Statewide Communications
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
Coop Director shared the training schedule for the next couple of weeks.
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3.4. Coop Procedures Manual - First Reading
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
Coop Director reviewed the Coop Procedural Manual for first reading. This will be approved either February or March. We would like Administrators to share with their leadership teams and affiliate groups.
Attachments:
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4. Next Meeting Agenda Items
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
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5. Executive Session
Agenda Item Type:
Information Item
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6. Adjournment
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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