November 15, 2016 at 11:00 AM - Coop Committee Meeting
| Regular Board | |
| Attendance Taken on 11/15/2016 at 11:00 AM | |
| Paul Calvert | Present |
| Fisher ESU 04 | Absent |
| Shoemake ESU 06 | Present |
| Mowinkel ESU 08 | Present |
| Tedesco ESU 11 | Present |
| Jeff West (NE) | Present |
| Present: 5, Absent: 1 | |
| Minutes | |
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1. Call to Order
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Procedural Item
Discussion:
Meeting call to order at 11:00 AM. Staff: David Ludwig, Craig Peterson, Deb Hericks, Priscilla Quintana |
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2. Roll Call
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Procedural Item
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3. Agenda Item
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.1. Consent Items
Speaker(s):
Committe Chair Tedesco
Agenda Item Type:
Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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3.1.1. Approve SeeSaw Special Buy contract for student eportfolio.
Speaker(s):
Committee Chair Tedesco
Agenda Item Type:
Consent Item
Attachments:
()
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3.1.2. Approve IXL Learning Special Buy contract
Agenda Item Type:
Consent Item
Attachments:
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3.2. Program Updates
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.2.1. Annual/Paper Buy
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
Coop Director gave an update on annual buy and paper buy. Required fields for catalogs description and supplier part number and image url. Also requested last year award price from vendors. Director gave an Equal Level update of the new interface updates available. Continued discussion with Equal Level on ESU 3 option to go with direct delivery. ESU 3 to pay for development. Reports to be auto generated for school districts on annual buy. Vendor concerns continue to be the admin fees accessed and the image urls. Collect some historical data on admin fees assessed in the past for January Meeting.
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3.2.1.1. Training Dates/Locations
Agenda Item Type:
Action Item
Discussion:
Coop Director has released the training dates for this winter all are verified.
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3.2.2. 2015-2016 Sales and Savings
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
Coop Director reviewed data collected on sales. Annual buy sales are down but the fact the schools order from year round catalogs instead of annual buy catalog could be some of the impact. AEPA sales were also down (roofing projects, turfs, etc). Special Buys (Food and Custodial) sales have increased.
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3.2.3. AEPA
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
Director Peterson and Programs Assistant Colleen will attend the Winter meeting in Savannah, GA on November 27th - 30th, 2016. Recommendations for awards will be made for the categories that were bid this year and members will vote on awards.
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3.3. Future Efforts
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
Executive Director discussed with Committee the data based used for COOP. This data does not coming from one single source. Coop Director discussed how AEPA is developing a website and the need for reporting from vendors. Could this be something that could tie into the data dashboard? Would like one database that house all programs into one database that we can update once a year.
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3.4. Coop Strategic Plan
Speaker(s):
Committe Chair Tedesco
Agenda Item Type:
Information Item
Discussion:
Coop Strategic Plan
Action Items that came out of the Strategic Plan:
- Contract agreement for non-ESU participants.
- Describe how Coop does bidding, can be added to language of school board policies to include Coop.
- ESUCC will need to change policy on how to advertise for bids to include website advertising.
- Need to repeal/rescind old requirement and implement new policy.
- Process for verification of entities that ESUCC can serve. Send to attorney for review to determine if legal entity before proceeding with inter-local.
- Draft and approve talking points for ESU Administrators to utilize with School and other members.
- Review growth of Coop Annually
- Create Survey for Schools/Members
- Create Survey for Vendors
- Create Marketing flyer for Coop
- Continue to pursue new contracts
- Continue to Market Coop at Conferences
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3.5. Policy & Procedures - Review/Edit
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
Committee Chair reviewed the Procedure Manual updates. First reading of final draft to be in January will approval to follow in February.
Attachments:
()
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4. Next Meeting Agenda Items
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
Historical Data on Admin Fees.
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4.1. Transfer of Committee Leadership
Agenda Item Type:
Action Item
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5. Executive Session
Agenda Item Type:
Information Item
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6. Adjournment
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
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