October 4, 2016 at 4:00 PM - Coop Committee Meeting
| Regular Board | |
| Attendance Taken on 10/4/2016 at 4:05 PM | |
| Paul Calvert | Present |
| Fisher ESU 04 | Absent |
| Shoemake ESU 06 | Absent |
| Mowinkel ESU 08 | Present |
| Tedesco ESU 11 | Present |
| Jeff West (NE) | Present |
| Present: 4, Absent: 2 | |
| Minutes | |
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1. Call to Order
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Procedural Item
Discussion:
Call to order at 4:05 PM. Staff: David Ludwig, Craig Peterson, Priscilla Quintana, Deb Hericks |
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2. Roll Call
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Procedural Item
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3. Agenda Item
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.1. ESM Mediation Agreement
Speaker(s):
Committee Chair - Tedesco
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
ESM Mediation was held on September 28, 2016. ESM settlement agreement of $220,000/no interest over a four year period - $120,000 the first year, the remaining $100,000 to be divided over the following three years with no interest accrued by September 30 each year.
Attachments:
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3.2. Coop Data
Speaker(s):
Executive Director Ludwig
Agenda Item Type:
Information Item
Discussion:
Project Director Peterson presented a spreadsheet comparison of annual buy vs year round catalog. Staff is going through and verifying data to make sure complete and accurate.
Attachments:
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3.3. Consent Items
Speaker(s):
Committe Chair Tedesco
Agenda Item Type:
Consent Agenda
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3.3.1. Approve Lighting Ballast contract with Voss Lighting
Speaker(s):
Committee Chair - Tedesco
Agenda Item Type:
Consent Item
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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3.4. Program Updates
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.4.1. Annual/Paper Buy
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
Project Director reviewed the progress of the upcoming paper and annual buy. He has blocked out the timeframe for trainings by regions during January and February.
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3.4.2. AEPA
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
AEPA Winter Conference is in Atlanta, they have requested the Project Director to come a day early to meet with Executive Board.
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3.4.3. Program Yearly Review
Speaker(s):
Committee Chair - Tedesco
Agenda Item Type:
Information Item
Discussion:
Project Director reviewed the links provided for program yearly review. Discussed overall lower revenue than average but believe we are headed in the right direction with continued adding services in the Market Place and increased training/communication.
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3.5. Future Efforts
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.5.1. Advisory Meeting September 2016
Agenda Item Type:
Action Item
Discussion:
Advisory Committee meeting was held September 30, 2016. Good reports from committee. Sorting options would be a concern but hoping to add more features to help. Possibility to also create a report that would help with this process. Millard Public Schools is interested and ESU 3 is considering a change in their process. Communications with OPS regarding their process. Grand Island is going to move forward with a punch-out catalog through the Market Place.
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3.6. Statewide Communications
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.7. Coop Strategic Plan
Speaker(s):
Committe Chair Tedesco
Agenda Item Type:
Information Item
Discussion:
Coop Strategic Plan
Action Items that came out of the Strategic Plan:
- Contract agreement for non-ESU participants.
- Describe how Coop does bidding, can be added to language of school board policies to include Coop.
- ESUCC will need to change policy on how to advertise for bids to include website advertising.
- Need to repeal/rescind old requirement and implement new policy.
- Process for verification of entities that ESUCC can serve. Send to attorney for review to determine if legal entity before proceeding with inter-local.
- Draft and approve talking points for ESU Administrators to utilize with School and other members.
- Review growth of Coop Annually
- Create Survey for Schools/Members
- Create Survey for Vendors
- Create Marketing flyer for Coop
- Continue to pursue new contracts
- Continue to Market Coop at Conferences
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4. Next Meeting Agenda Items
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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5. Executive Session
Agenda Item Type:
Information Item
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6. Adjournment
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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