May 3, 2016 at 9:30 AM - Coop Committee Meeting
| Regular Board | |
| Attendance Taken on 5/3/2016 at 9:30 AM | |
| Paul Calvert | Present |
| Fisher ESU 04 | Present |
| Mowinkel ESU 08 | Absent |
| Tedesco ESU 11 | Absent |
| Jeff West (NE) | Present |
| Present: 3, Absent: 2 | |
| Regular Board | |
| Attendance Taken on 5/3/2016 at 9:51 AM | |
| Paul Calvert | Present |
| Fisher ESU 04 | Present |
| Mowinkel ESU 08 | Present |
| Tedesco ESU 11 | Absent |
| Jeff West (NE) | Present |
| Present: 4, Absent: 1 | |
| Minutes | |
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1. Call to Order
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Procedural Item
Discussion:
Call to order at 9:31 AM.
Staff: David Ludwig, Deb Hericks
Karen Haase, Legal
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2. Roll Call
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Procedural Item
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3. Agenda Item
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.1. ESM Update
Speaker(s):
Committee Chair - Tedesco
Agenda Item Type:
Information Item
Discussion:
The ESUCC is not covered by insurance for the claim against ESM. Discussion held regarding the current claim with esm. We do have some funds set aside to help facilitate. Judge Girard is the judge assigned to this case. The answer will be submitted by May 31, 2016.
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3.2. Consent Items
Speaker(s):
Committe Chair Tedesco
Agenda Item Type:
Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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3.2.1. Recommend Approval Canvas Contract
Speaker(s):
Committee Chair - Tedesco
Agenda Item Type:
Action Item
Discussion:
Last year Instructure and ESUCC had difficulty in finalizing an EUSCC Special Buy contract so we moved forward due to schools needing to purchase with an Instructure MSSA agreement. Since then Instructure's Nebraska representative has changed and we are revisting the ESUCC contract format. Currently we have a non-finalized redline contract that is being reviewed by Instructure. This will be reviewed by our legal before signing.
Attachments:
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3.2.2. Recommend Approval GoGuardian Contract
Speaker(s):
Committee Chair - Tedesco
Agenda Item Type:
Action Item
Discussion:
The initial GoGuardian contract was for a one year term. While at the NETA conference Coop Director Peterson had discussions with Nebraska City and the need to add additional product to the contract to include the Teacher Admin license that the previous contract didn't include. While discussing this with GoGuardian we realized the contract will end this year. Peterson is recommending to GoGuardian a 3 year contract and has sent the attached redline contract. The attached contract does not include pricing from GoGuardian for the Teacher Admin license or any updated pricing for the contract.
Attachments:
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3.2.3. Recommend Approval of Sysco Food Program contract extension.
Agenda Item Type:
Action Item
Discussion:
The Prime Vendor Food program is entering it's last year on contract before needing to be rebid. Attached is the final extension on contract.
Attachments:
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3.3. Recommend approval to authorize Executive Director to approve/sign contracts
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Committee discussed the need for the Executive Director to be able to approve/sign contracts during May, June, July and August upon favorable review by ESUCC attorney.
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3.4. Program Updates
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.4.1. Annual/Paper Buy
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
Coop Committee discussed the Annual Buy (including Paper Buy).
Attachments:
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3.5. Future Efforts
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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3.5.1. Approve Interlocal with Fillmore County Hospital
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Coop Committee discussed the interlocal agreement between ESUCC and Fillmore County Hospital.
Attachments:
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3.6. Statewide Communications
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
Coop Committee discussed the advisory committee notes form March 28, 2016.
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3.7. Coop Strategic Plan
Speaker(s):
Committe Chair Tedesco
Agenda Item Type:
Information Item
Discussion:
Coop Strategic Plan
Action Items that came out of the Strategic Plan:
- Contract agreement for non-ESU participants.
- Describe how Coop does bidding, can be added to language of school board policies to include Coop.
- ESUCC will need to change policy on how to advertise for bids to include website advertising.
- Need to repeal/rescind old requirement and implement new policy.
- Process for verification of entities that ESUCC can serve. Send to attorney for review to determine if legal entity before proceeding with inter-local.
- Draft and approve talking points for ESU Administrators to utilize with School and other members.
- Review growth of Coop Annually
- Create Survey for Schools/Members
- Create Survey for Vendors
- Create Marketing flyer for Coop
- Continue to pursue new contracts
- Continue to Market Coop at Conferences
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3.8. Policy & Procedures
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
Discussion:
ESUCC Staff will work to review and write needed policies and procedures.
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4. Next Meeting Agenda Items
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Information Item
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5. Executive Session
Agenda Item Type:
Information Item
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6. Adjournment
Speaker(s):
Committee Chair - Paul Tedesco
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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