June 19, 2013 at 6:30 PM - Regular Board Meeting

1. Approval of Minutes

1.A. Approve Minutes of the Regular Board Meeting of May 22, 2013

2. Project Update

3. Treasurer's Report

3.A. Review Financial Reports

3.B. Approve Payment of Bills for operating expenses of $267,004.87, payroll expenses of $288,935.05, and Special Reserve expenses of $338,272.47, for a total monthly expense of $894,212.39

4. Public Comments

5. Director's Report

5.A. Highlights

5.B. Monthly Statistics

6. Communications

7. Liaison Reports

7.A. Friends of the Library

7.B. Legislative

7.C. RAILS

8. New Business

8.A. Move to adopt Ordinance 13-2, an Ordinance Setting the Schedule of Meetings of the Board of Trustees of the Niles Public Library District for the Fiscal Year Commencing July 1, 2013 and Ending June 30, 2014

8.B. Move to adopt Ordinance 13-3, an Ordinance Adopting the Prevailing Wage Rates for Laborers, Workers and mechanics Employed by the Niles Public Library District

8.C. Move to adopt Ordinance 13-4, a Tentative Ordinance Providing for Budget and Appropriations of the Niles Public Library District for the Fiscal Year July 1, 2013 and Ending June 30, 2014

8.D. Move to approve that the Niles Public Library District continue to participate in the Non-Resident Library Card Illinois Program and charge an annual fee of $335.00 per year per family, based on the formula established by the Illinois State Library

8.E. Move to approve payment to McClure Inserra & Company Chartered in the estimated amount of $15,300 plus $1,200 for the additional audit time required due to the building renovation.

8.F. Move to approve the purchase of shelving from Embury, LTD in the amount of $10,417.17

8.G. Move to authorize Frederick Quinn to increase the scope of our existing project with an updated lighting plan for the children's department at a cost of $201,878 which will be within our Guaranteed Maximum Price.

8.H. Move to authorize Mightybytes to create and design a blog template for the new website, refactoring our existing eight blogs into one central internal blog at a cost of $14,200 paid out of remaining Per Capita Grant Funds set aside for the implementation of our new website.

8.I. Move to authorize payment to the Philadelphia Insurance Companies in the amount of $6,084.

8.J. Move to authorize payment to The Hartford Insurance Company of Illinos in the amount of $17,245.

8.K. Move to accept the proposal from the Lincoln Financial Group for short-term disability insurance for all full-time employees at an annual rate of $9,530.28.

9. Unfinished Business

9.A. Move to authorize the purchase of furniture for the new lower level from LFI in the amount of $16,634.00

9.B. Move to authorize the purchase of furniture for the new lower level from Agati Furniture in the amount of $21,022.

10. Hire and Resignations

10.A. Move to approve the resignation of Beverly Nash from the position of Adult Services Assistant, effective June 7, 2013; the appointment of David Melis to the part-time position of Technical Services Cataloging Assistant, at a rate of $17.45 per hour, effective June 24, 2013; and the resignation of Nathan Chiu from the position of Outreach Services Assistant, effective July 5, 2013 

11. Executive Session—To discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Niles Public Library District; collective negotiating matters between the Niles Public Library District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees; the selection of a person to fill a public office; the purchase or lease of real property for the use of the Niles Public Library District; the setting of a price for sale or lease of property owned by the Niles Public Library District; the sale or purchase of securities, investments, or investment contracts; security procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, staff, the public, or public property; pending and/or probable litigation; discussion of minutes of closed session meetings

12. Final Action, if any, on closed session subjects

13. Other

14. Adjournment