January 14, 2019 at 6:00 PM - School Board ReOrganization & Regular Business Meeting
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1. CALL TO ORDER AND ROLL CALL - ACTING CHAIR
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2. SEAT NEW BOARD MEMBERS
Description:
The Acting Chair will administer a ceremonial Oath of Office to the new board members.
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3. PLEDGE OF ALLEGIANCE
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4. WE ARE SHAKOPEE SCHOOLS - GOOD NEWS ITEMS
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5. CONSIDERATION OF AGENDA AS PRESENTED AND ADDITIONS
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6. ORGANIZATIONAL BUSINESS
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6.1. Election
Description:
The acting chairperson will accept nominations for the office of chairperson, and will proceed through the election of that individual. The newly elected chairperson will proceed with the nomination and election of the vice-chairperson, the clerk, and the treasurer. Officers for this past year were Chair Mr. Swanson; Vice-Chair Mr. Pass; Clerk Ms. Hallett and Treasurer Ms. Tucker.
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6.2. Designation of Official Depository and Additional Depositories
Description:
The School Board must designate an official bank depository. Old National Bank is currently the official depository for the District. We will keep funds in the official depository; however, we may invest moneys through a number of depositories. Additional depositories are as follows:
1. HomeTown Bank 2. Wells Fargo 3. US Bank Minneapolis 4. US Bank St. Paul 5. Minnesota School District Liquid Asset Fund Plus 6. BMO-Harris Bank 7. Bremmer Bank 8. MinnTrust through PMA 9. Associated Bank – for OPEB Trust transactions Recommended Action Approve the designation of official depository and additional depositories as presented. |
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6.3. Designation of Official Newspaper
Description:
The School Board must designate an official newspaper. The Shakopee Valley News is our official newspaper and the only local publication that meets the legal requirements for an official newspaper.
Recommended Action Approve the designation of Shakopee Valley News as the official newspaper of the District. |
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6.4. Legal Assistance
Description:
The District uses more than one firm for its legal business depending on type of expertise needed.
Recommended Action Authorize the Superintendent and/or his designee to secure legal advice as needed during the year. |
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6.5. Compensation
Description:
The School Board must adopt a resolution setting the compensation for the individual members. Compensation is currently $4,500 annually, with an additional $500 per year for the Chairperson and Vice Chairperson.
Recommended Action Approve compensation for 2019 as presented. |
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6.6. Board Meeting Schedule for Calendar Year 2019
Description:
Dates and times for Calendar Year 2019 need to be reviewed and confirmed.
Recommended Action Approve meeting dates and times for 2019.
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6.7. Board Meetings on Holidays
Description:
The board will take action to allow board meetings on Columbus Day.
Recommended Action Approve board meetings on Columbus Day 2019 as presented. |
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6.8. Information: Appointments to Special Assignments and Standing Committees
Description:
The Chair will designate appointment to these positions.
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6.9. Use of Facsimile Signature
Description:
The following resolution should be adopted so the District can utilize check-signing software for 2019.
Recommended Action The school district will utilize a check signing software and facsimile signatures for the chairperson, clerk and treasurer to sign all checks issued by the school district except checks that are written on activity accounts. The activity account checks will be signed by both the Director of Finance & Operations and District Accountant after all signatures are obtained on the supporting documentation. |
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6.10. Investments of Funds
Description:
Action by the school board is needed to allow the Director of Finance and Operations to invest surplus cash prior to the time he/she receives approval from the school board. The irregularity with which the school district receives its payments creates an investment opportunity at certain times during the year. It is impossible to invest this cash in a timely way if pre-approval of each investment is needed from the school board.
Recommended Action The Director of Finance and Operations or his/her designee be given the authority to invest surplus funds without prior approval of the school board within the limitations set by law and to complete required wire transfers with notification to the Board by the next meeting or as needed. |
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6.11. Electronic Funds Transfer
Description:
Minnesota Statutes 471.38, Subd. 3 and 3A requires the District to have controls relating to electronic funds transfers.
Recommended Action The Director of Finance and Operations or his/her designee be given authority to make electronic funds transfers (EFT) through the official depository. The official depository shall receive a certified copy of this authorization. The official depository will notify the District of an EFT within one day of receiving an EFT. The initiator of the EFT, the amount of the EFT and the approval of the designated business official will be documented and reported to the School Board at it next regular meeting. |
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6.12. Pre-Payment of Bills
Description:
There are times when the prompt payment of bills allows us to receive a discount. In some instances we cannot take advantage of these discounts if we must wait for formal approval of these bills.
Recommended Action The School Board of Independent School District No. 720 grants the Director of Finance and Operations or his/her designee the authority to pay bills prior to approval of those bills, so that it may take advantage of discounts offered for prompt payment. |
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6.13. Appointment of District Physicians
Description:
There are times when the district has the need of physicians’ services.
Recommended Action Appoint the physicians of the Shakopee Park Nicollet Medical Center as school district physicians for 2019 calendar year. |
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6.14. LEA Designation 2019
Description:
Annual LEA (Local Education Agency) designation is made to ensure the maintenance of compliance with the appropriate Federal statutes and regulations (Public Law 107-110), and State procedures currently in effect. Designee will also act as the responsible authority in all matters relating to its administration.
Recommended Action Designate the Superintendent as LEA representative for 2019. |
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6.15. Designation of Identified Official with Authority for the MDE External User Access Recertification System
Description:
The Minnesota Department of Education (MDE) requires that school districts annually designate an Identified Official with Authority to comply with State Access Control Security Standard 1.0 which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually. The Identified Official with Authority will assign job duties and authorize external user’s access to MDE secure systems for their local education agency (LEA).
Recommended Action Authorize Mike Redmond and Sarah Koehn act as the Identified Official with Authority (IOwA) for Shakopee Public School District 0720-01 as presented. |
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7. CONSENT ITEMS
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7.1. Personnel Items
Description:
7.1.1 Acceptance of Retirements Last Name, First Name, Position, Location, Effective Monnens, Joann, Program Support Assistant, Central Family Center, 12/31/2018 Anderson, Craig, Teacher, Business, High School, 1/25/2019 Recommended Action Accept the retirements and thank them for their service to the district. 7.1.2 Acceptance of Resignations Last Name, First Name, Position, Location, Effective Havens, Kristina, Teacher, Grade 1, Red Oak Elementary School, 6/07/2019 Reynoldson, Taylor, Teacher, Building Substitute, Sun Path Elementary School, 12/20/2018 Diede, Michelle, Assistant Youth Program Coordinator, District Office, 12/31/2018 Recommended Action Accept the resignations and thank them for their service to the district. 7.1.3 Approval of Termination Last Name, First Name, Position, Location, Effective Hietala, Juli, Technology Assistant, Eagle Creek Elementary School, 1/10/2019 Recommended Action Terminate Juli Hietala as presented. 7.1.4 Approval of Non-Certified Contracts Last Name, First Name, Position, Location, Salary, Effective Date Everson, Casey, Program Support Assistant, High School, $14.59/hr, 12/17/2018 Proehl, Lori, Program Support Assistant, East Middle School, $14.59/hr, 12/06/2018 Gumeniuc, Mariana, Program Support Assistant, East Middle School, $14.59/hr, 12/06/2018 Gause , Alex , Technology Assistant, High School, $17.54/hr, 12/10/2018 Dziuk, Bobbi Jo, Program Support Assistant, High School, $14.87/hr, 12/17/2018 Iyow, Abdi, Cultural Liaison, High School, $17.89/hr, 12/17/2018 Hager, Jeanne, Program Support Assistant, Central Family Center, $14.59/hr, 1/07/2019 Ramirez, Kandre, Food Service Worker, Eagle Creek Elementary School, $12.52/hr, 1/02/2019 Shank, Beth, Office Assistant, High School, $15.40/hr, 1/07/2019 Recommended Action Approve non-certified contracts as presented. 7.1.5 Approval of Unaffiliated Contract Last Name, First Name, Position, Location, Effective, Salary Huber, Renae, Accounting Specialist, District Office, 1/02/2019, $55,000.00 Recommended Action Approve the unaffiliated contract as presented. 7.1.6 Approval of Certified Contracts for the 2018-19 School Year Last Name , First Name, Position, Location, Grade, Step, FTE , Effective, Salary Annual Worms, Angela, Teacher, Special Services, Eagle Creek Elementary School, BA, 3, 1.0, 1/10/2019, $214.35/day Vogel, Justyne, Teacher, ECFE, Central Family Center, MA , 4, .386, 1/04/2019, $264.15/day Recommended Action Approve the certified contracts for the 2018-19 school year as presented. 7.1.7 Approval of Long Term Substitute Contracts Name LTS, Replacing, Position, Location, Approx. Dates, Grade/Step, Approx. Days, FTE, Salary Mondada, Emily, Gerdes, Jodie, Teacher, English Language Learner, West Middle School, 1/02/2019 through approx. 6/07/2019, BA Step 3, 1.0, $214.35/day Cole, Justice, Theis, Sara, Teacher, Grade 3, Red Oak Elementary School, 11/29/2018 through approx. 1/07/2019, BA Step 3, 1.0, $214.35/day Recommended Action Approve long term substitute contracts as presented. 7.1.8 Approval of Assignment Change Last Name, First Name, Old Position, New Position, FTE, Salary, Effective Dittberner, Adam, Eagle Creek Elementary Dean of Students, High School Assistant Principal, 1.0, $60,203.86 prorated, 1/02/2019 Recommended Action Approve the assignment change listed above. |
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7.2. Approval of minutes of the Truth in Taxation Hearing and School Board Business Meeting held December 10, 2018
Description:
Recommended Action
Approve the minutes of the Truth in Taxation Hearing and School Board Business Meeting held December 10, 2018 as presented.
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7.3. Approval of 2019-20 Shakopee Middle School and High School Course Proposals and Registration Guides
Description:
Recommended Action
Approve the 2019-20 Shakopee Middle School and High School Course Proposals and Registration Guides as presented.
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7.4. Approval of Memorandum of Understanding with SEA Regarding Dues Collection Date Modifications
Description:
Recommended Action
Approve the MOU with the SEA regarding dues collection date modifications as presented.
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8. OLD BUSINESS DISCUSSION ITEMS
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9. OLD BUSINESS ACTION ITEMS
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9.1. Shakopee High School Additions and Renovations Project Change Order #23
Presenter:
Ekalath Sophaphanh, ICS Consulting
Description:
Ekalath Sophaphanh, ICS Consulting, will present Change Order #23 for the Shakopee High School Additions and Renovations Project in the amount of $94,992.10 is presented for approval.
Recommended Action Approve Change Order #23 as presented.
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9.2. Shakopee High School Additions and Renovations Project Change Order #24
Presenter:
Ekalath Sophaphanh, ICS Consulting
Description:
Ekalath Sophaphanh, ICS Consulting, will present Change Order #24 for the Shakopee High School Additions and Renovations Project in the amount of $52,289.38 is presented for approval.
Recommended Action Approve Change Order #24 as presented.
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9.3. Shakopee High School Additions and Renovations Project Change Order #25
Presenter:
Ekalath Sophaphanh, ICS Consulting
Description:
Ekalath Sophaphanh, ICS Consulting, will present Change Order #25 for the Shakopee High School Additions and Renovations Project in the amount of $40,211.05 is presented for approval.
Recommended Action Approve Change Order #25 as presented.
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9.4. Approval of July 1, 2018-June 30, 2020 Service Employees International Union, Local 284 (SEIU) Food Service Unit Contract
Presenter:
Human Resources Director Keith Gray
Description:
Human Resources Director Keith Gray will present highlights of the July 1, 2018-June 30, 2020 Service Employees International Union, Local 284 (SEIU) Food Service Unit Contract for board review and approval.
Recommended Action Approve the July 1, 2018-June 30, 2020 Service Employees International Union, Local 284 (SEIU) Food Service Unit Contract as presented.
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10. NEW BUSINESS DISCUSSION
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11. NEW BUSINESS ACTION ITEMS
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12. OTHER
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12.1. Shakopee Facility Fees Guidelines Correction
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12.2. Temporary District Leadership Organization
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13. COMMITTEE REPORTS
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14. RECOGNITION OF VISITORS TO BOARD MEETING
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15. UPCOMING MEETINGS AND IMPORTANT DATES
Description:
January 15-18, 2019 MSBA Winter Leadership Conference All Day
January 28, 2019 Finance Committee Meeting 5:00PM January 28, 2019 School Board Work Session 6:00PM January 30, 2019 Facilities Committee Meeting 5:00PM
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16. ADJOURNMENT
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