January 11, 2016 at 6:00 PM - Board ReOrganizational and Business Meeting
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1. ORGANIZATIONAL BUSINESS
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1.1. Call to Order by Chairperson
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1.2. Oath of Office - Re-Elected Board Members & New Board Member
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1.3. Election
Description:
The chairperson will accept nominations for the office of chairperson, and will proceed through the election of that individual. The newly elected chairperson will proceed with the nomination and election of the vice-chairperson, the clerk, and the treasurer. Officers for this past year were Chair Mr. Bowerman; Vice-Chair Mr. Swanson; Clerk Ms. Tucker and Treasurer Mr. McKeand.
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1.4. Compensation
Description:
The School Board must adopt a resolution setting the compensation for the individual members. Compensation is currently $4,500 annually, with an additional $500 per year for the Chairperson and Vice Chairperson.
Recommended Action Approved compensation for 2016 as presented. |
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1.5. Designation of Official Depository and Additional Depositories
Description:
The School Board must designate an official bank depository. Voyager Bank is currently the primary depository for the District. We will keep all of our funds in the official depository; however, we will invest moneys through a number of institutions. Additional depositories are as follows:
1. Wells Fargo 2. US Bank Minneapolis 3. US Bank St. Paul 4. Minnesota School District Liquid Asset Fund Plus 5. BMO-Harris Bank 6. Bremmer Bank 7. MinnTrust through PMA 8. Associated Bank – for OPEB Trust transactions 9. Anchor Bank Recommended Action Approve the designation of official depository and additional depositories as presented. |
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1.6. Designation of Official Newspaper
Description:
The School Board must designate an official newspaper. The Shakopee Valley News is our official newspaper and the only local publication that meets the legal requirements for an official newspaper.
Recommended Action Approve the designation of Shakopee Valley News as the official newspaper of the District. |
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1.7. Information: Appointments to Special Assignments and Standing Committees
Description:
The Chair will designate appointment to these positions.
Attachments:
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1.8. Legal Assistance
Description:
The District uses more than one firm for its legal business depending on type of expertise needed.
Recommended Action Authorize the Superintendent and/or his designee to secure legal advice as needed during the year. |
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1.9. Use of Facsimile Signature
Description:
The following resolution should be adopted so the District can utilize check-signing software for 2016.
Recommended Action The school district will utilize a check signing software and facsimile signatures for the chairperson, clerk and treasurer to sign all checks issued by the school district except checks that are written on activity accounts. The activity account checks will be signed by the Director of Finance or the Director of Human Resources after all signatures are obtained on the supporting documentation. |
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1.10. Investments of Funds
Description:
Action by the school board is needed to allow the Director of Finance to invest surplus cash prior to the time he/she receives approval from the school board. The irregularity with which the school district receives its payments creates an investment opportunity at certain times during the year. It is impossible to invest this cash in a timely way if pre-approval of each investment is needed from the school board.
Recommended Action The Director of Finance or his/her designee be given the authority to invest surplus funds without prior approval of the school board within the limitations set by law and to complete required wire transfers with notification to the Board by the next meeting or as needed. |
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1.11. Pre-Payment of Bills
Description:
There are times when the prompt payment of bills allows us to receive a discount. In some instances we cannot take advantage of these discounts if we must wait for formal approval of these bills.
Recommended Action The School Board of Independent School District No. 720 grants the business manager or his/her designee the authority to pay bills prior to approval of those bills, so that it may take advantage of discounts offered for prompt payment. |
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1.12. Approval of P-Card Users
Description:
The following list of school district Purchasing Card users and spending limits needs to be reviewed and approved.
Recommended Action Approve the list of P-Card users and their corresponding credit limits as presented.
Attachments:
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1.13. Appointment of District Physicians
Description:
There are times when the district has the need of physicians’ services.
Recommended Action Appoint the physicians of the Shakopee Park Nicollet Medical Center as school district physicians for 2016 calendar year. |
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1.14. Board Meeting Schedule for Fiscal Year 2016
Description:
Dates and times for Fiscal Year 2016 need to be reviewed and confirmed.
Recommended ActionApprove meeting dates and times for FY 2016.
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1.15. LEA Designation 2016
Description:
Annual LEA (Local Education Agency) designation is made to ensure the maintenance of compliance with the appropriate Federal statutes and regulations (Public Law 107-110), and State procedures currently in effect. Designee will also act as the responsible authority in all matters relating to its administration.
Recommended Action Designate the Superintendent as LEA representative for 2016. |
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1.16. Policy
Description:
The district’s policies need to be recognized in their present form for 2016. The district has engaged MSBA for a full policy manual review.
Recommended Action Authorize approved policies for continuation in 2016. |
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1.17. Board Meetings on Holidays
Description:
The board will take action to allow board meetings on Columbus Day.
Recommended Action Approve board meetings on Columbus Day 2016 as presented. |
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2. RECOGNITION OF VISITORS TO BOARD MEETING
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3. CONSIDERATION OF AGENDA AS PRESENTED AND ADDITIONS
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4. CONSENT ITEMS
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4.1. Personnel Items
Description:
4.1.1 Acceptance of Retirement
Last Name, First Name , Position, Location, Effective Brown, Jeanie, Teacher, Special Services, Jackson Elementary School, 12/18/2016 Recommended Action Accept the retirement and thank them for their service to the district. 4.1.2 Acceptance of Resignations Last Name, First Name , Position, Location, Effective Kohler, Kelly, Program Support Assistant, Eagle Creek Elementary School, 12/11/2015 Platisha, Casey, Program Support Assistant, East Junior High School, 12/16/2015 Precht, Trever, Program Support Assistant, West Junior High School, 1/04/2016 Richards, Patricia, Teacher, Parent Education, Central Family Center, 1/14/2016 Steinhoff, Tina, Food Service Worker I, Red Oak Elementary School, 12/18/2015 Recommended Action Accept the resignations and thank them for their service to the district. 4.1.3 Approval of Non-Certified Contracts Last Name, First Name, Position, Location, Salary, Effective Date Holm, Amanda, Technology Assistant, District Wide, $16.53/hr, 12/14/2015 Jerve, Sarah, Program Support Assistant, Central Family Center, $14.02/hr, 1/07/2016 Larson, Rachel, Program Support Assistant, Sun Path Elementary School, $14.02/hr, 1/04/2016 Malone, Keith, Program Support Assistant, West Junior High School, $14.02/hr, 1/04/2016 Recommended Action Approve non-certified contracts as presented. 4.1.4 Approval of Long Term Substitute Contracts Name LTS, Replacing, Position, Location, Approx. Dates, Grade/Step, Approx.Days, FTE, Salary Conrad, Ann, Hitchen, Sara, Teacher, Special Services, Jackson Elementary School, 11/10/2015 through approx. 6/10/2016, BA Step 3, 138 days, 1.0, $206.86/day Niehoff, Amber, Bodilly. Shanna, Teacher, Special Services, Sweeney Elementary School, 1/26/2016 through aprox. 4/19/2016, BA Step 3, 55 days, 1.0, $206.86/day Recommended Action Approve long term substitute contracts as presented. 4.1.5 Approval of Unaffiliated Contract Last Name, First Name , Position, Location, Effective, Salary Greeley, Robert, Community Education Director, District Wide, 7/1/2015, $107,466.00 Recommended Action Approve unaffiliated contract as presented. 4.1.6 Approval of 2015-17 Principal Contract A summary of the 2015-17 principal contract is presented for board approval. Recommended Action Approve the 2015-17 principal contract as presented. 4.1.7 Pay Equity Implementation Report The pay equity implementation report will be presented for approval. Recommended Action Approve report as presented.
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4.2. Approval of minutes of the Board Truth in Taxation Hearing and Business Meeting on December 14, 2015.
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4.3. Consideration of bills and authorization to pay same.
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4.4. 2016-17 Shakopee High School, Shakopee East & West Jr. High School and Pearson 6th Grade Center Registration Guides
Description:
Recommended Action
Approve the 2016-17 Shakopee High School, Shakopee East & West Jr. High School and Pearson 6th Grade Center Registration Guides as presented.
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4.5. Sweeney and Sun Path Elementary Park Lot Expansions Change Order #1
Description:
Change Order #1 for Sweeney and Sun Path Elementary Parking Lot Expansions with Northwest Asphalt in the amount of $34,157.93 is presented for approval.
Recommended Action Approve change order as presented.
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4.6. Acceptance of Gifts
Description:
Recommended Action
Accept the donations to the school district as presented.
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4.7. Authorization to Initiate Bid Process
Description:
Recommended Action
Authorize administration to initiate the Sealed Bid 2016 Vaughan Field Stadium/Concessions improvements bid process, including ad for bid, as presented.
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5. OLD BUSINESS DISCUSSION ITEMS
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6. OLD BUSINESS ACTION ITEMS
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6.1. 2015-16 Course Offerings
Presenter:
Director of Teaching & Learning Nancy Thul
Description:
At the last Board Meeting, the proposed secondary and elementary course offerings for the 2015-16 School Year were presented for Board review. Final approval will be requested.
Recommended Action Approve for course changes for the 2015-16 School Year as presented.
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7. NEW BUSINESS DISCUSSION
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8. NEW BUSINESS ACTION ITEMS
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8.1. Paraprofessional Recognition Week
Presenter:
Superintendent Rod Thompson
Description:
The Board will recognize and thank the School District's paraprofessional staff for their dedication to the students and families of our District. Paraprofessional Recognition Week is January 11-15, 2016.
Recommended Action Recognize and thank the School District's paraprofessional staff as presented.
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8.2. Special Education Staffing
Presenter:
Director of Special Services Julie Menden
Description:
Due to the number of new Special Education student enrollments and caseload demands, additional staffing is required at Sun Path and Eagle Creek Elementary Schools. An addition of .5FTE at Sun Path and .5FTE Eagle Creek is requested. These FTE's will be paid fully by Federal and 3rd Party MA Billing Funds. No General Funds will be used. This position is through the end of the school year.
Recommended Action Approved a shared 1.0FTE Special Education position for the remainder of the 2015-16 School Year as presented. |
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9. COMMITTEE REPORTS
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10. INFORMATION ITEMS
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11. OTHER
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12. UPCOMING MEETINGS AND IMPORTANT DATES
Description:
January 12 & 13, 2016 MSBA Phase I and Phase II Training
January 14, 2016 MSBA Recognition Lunch - Romansky All-State School Board Recognition (a quorum of the Board may be present) January 14 & 15, 2016 MSBA Leadership Conference (a quorum of the Board may be present) January 18, 2016 Board Retreat 8:00-3:30PM (Tentative) January 25, 2016 Board Learning Session 5:00PM (Tentative) February 8, 2016 Board Business Meeting 6:00PM (Tentative) February 22, 2016 Board Learning Session 5:00PM (Tentative) |
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13. ADJOURNMENT
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