January 2, 2018 at 7:30 PM - Regular School Board Meeting

1. CALL  TO ORDER

1.A. Pledge - Chairman Broden

2. ORAGANIZATION OF THE BOARD

2.A. Nominations for Board Chairperson

2.B. Nominations for Board Clerk

2.C. Nomination for Board Treasurer

2.D. Set Board Meeting Dates and Time
Current
First and third Mondays of each month at 7:30 p.m. unless there is a conflicting holiday.
Add
In case of inclement weather or other unforeseen circumstances, the board will meet the following day, same location and same time.

2.E. Official Newspaper
Current
Farmers Independent

2.F. Official Depositories for School District
Current
First National Bank, Bagley, MN
Minnesota School District Liquid Asset Fund
USBank
PMA/MN Trust
BMO Harris Bank

2.G. Set School Board Salaries
Current:

Chairman - $67.50 per meeting
Clerk - $65 per meeting
Treasurer - $65 per meeting
Directors - $60 per meeting

$60 per meeting for attending committee and negotiations meetings. 
Mediation and arbitration meetings - $150/day - $75/half day

New:
Board member should contact District Office when they attend committee meetings.

2.H. Mileage Reimbursement
Current
Reimbursement for those who travel on school business at $0.50/mile.  When personal vehicles are used for travel at the request of the employee, no reimbursement will be made unless the transportation director confirms a school vehicle was not available.

2.I. Meal Reimbursement
Current
A.      Breakfast - $7.00
B.      Lunch - $9.00
C.      Dinner - $15.00
D.      $31/day may be used for one, two or three meals if gone all day.
E.      Board members receive full reimbursement for meals and lodging.
 
Receipts must be submitted to the School Accountant in order to be reimbursed.

New:
CLAIMS MUST BE ITEMIZED AND CANNOT INCLUDE TIPS. CLAIMS THAT ARE NOT FOR OVERNIGHT TRIPS WILL BE PAID THROUGH PAYROLL AND WILL BE TAXABLE INCOME.

Per IRS regulations, the value of employer provided meals and reimbursements for meals are to be included in the taxable income of the employee, unless there is some provision that allows for the meal to be excluded from taxable income. A meal may be excluded from the employee's taxable income if the meal is a result of the employee traveling away from home on overnight business.

2.J. School Attorney
Current
Kennedy and Graven, Minneapolis, MN

2.K. Committee Assignments
Current
District Advisory Committee: Jeremy Davies, Amy Fontaine and Steve Cairns
Negotiations Committee:  Steve Cairns, Adam Broden, Jamie Grover, LeAnn Agnes
Transportation Committee:  Wendy Fultz and Amy Fontaine
Community Education Committee:  Amy Fontaine
BRIC: LeAnn Agnes
Meet and Confer:  Steve Cairns, Adam Broden, Jeremy Davies and LeAnn Agnes
Athletic Committee:  Jamie Grover and Renee Benson
Security Committee:  Wendy Fultz, Renee Benson and Jeremy Davies
Wellness Committee:  Adam Broden, Amy Fontaine, Jamie Grover and Steve Cairns
Pine to Prairie Committee:  Amy Fontaine
School Forest Committee: Steve Cairns and Jeremy Davies
Indian Parent Committee:  Renee Benson

2.L. Caretaker/Manager of the Imprest Fund
Current
David Decker, Business Manager
Jennifer Hecht and Angela Gerbracht are authorized to sign checks in this account.

2.M. Recorder of the Minutes for ISD #162
Current
Jennifer Hecht

2.N. High School Auxiliary Account Caretaker/Manager
Current
Carrie Ham and Kim Halverson to sign and validate checks and disbursements of funds from the Bagley High School Auxiliary Account and naming David Gooch as the Caretaker/Manager of the account.

2.O. Bagley Elementary Auxiliary Account
Current
Dixie Boe to sign and validate checks and disbursements of funds from the Bagley Elementary Auxiliary Account and naming Lee Furuseth as the Caretaker/Manager of the account.

2.P. LEA Resolution
Current
The Local Board of Education of Independent School District #162 has authorized Steve Cairns, at a monthly meeting held on January 3, 2017, for the calendar year 2017 to act as the LEA Representative in filing an application for funds as provided under Public Law 103-382.  The LEA Representative will ensure that the school district maintains compliance with the appropriate Federal statutes, regulations, and State
procedures currently in effect and will act as the responsible authority in all matters relating to the administration of this application.  Lee Furuseth is authorized as Contact Person for Title I and Title II Part A.

New - 2018:
The Local Board of Education of Independent School District #162 has authorized Steve Cairns, at a monthly meeting held on January 2, 2018, for the calendar year 2018 to act as the LEA Representative in filing an application for funds as provided under Public Law 103-382.  The LEA Representative will ensure that the school district maintains compliance with the appropriate Federal statutes, regulations, and State
procedures currently in effect and will act as the responsible authority in all matters relating to the administration of this application.  Lee Furuseth is authorized as Contact Person for Title I and Title II Part A.

2.Q. MSHSL Representatives
Current
Governing Board Representative:  Amy Fontaine
Boys Sports Representative:  Doreen Zierer
Girls Sports Representative:  Doreen Zierer
Speech Activities Representative:  Hold
Music Activities Representative:  Joshua Gunderson
Designated Representative:  Steve Cairns

2.R. PL 88-352 Title VII Part A Indian Education
Current
Naming Superintendent Cairns as official representative in applying for funds under PL 88-352 Title VII Part A Indian Education and that application for these funds are made.  Further, that Carol Vik be named as Indian Education Director for the calendar year 2017

New 2018:
Naming Superintendent Cairns as official representative in applying for funds under PL 88-352 Title VII Part A Indian Education and that application for these funds are made.  Further, that Carol Vik be named as Indian Education Director for the calendar year 2018.

2.S. Public Law 81-874 Impact Aid
Current
Naming Superintendent Cairns as official representative in applying for funds under Public Law 81-874 Impact Aid and Janice Goodwin to make application for these funds.

2.T. Approve Payments of Bills
Current
Authorizing the Board Treasurer to approve payments of bills for all months during the year
the Board of Education meetings do not coincide with the District’s normal disbursement schedule.

2.U. 2018 Legislative Liaison for the Bagley Board of Education
Current
Adam Broden

2.V. EFT Transfers
To authorize David Decker and Angela Gerbracht to make electronic fund transfers.

2.W. Board Members Employment

2.W.1) Jamie Grover - substitute teacher

2.W.2) Amy Fontaine - coaching and activities worker

2.W.3) LeAnn Agnes - sub paraprofessional

3. PREVIEW OF AGENDA

4. ADDITIONS TO THE AGENDA

5. CONSENT AGENDA

5.A. Minutes - December 18

6. COMMUNICATIONS

7. STUDENT INPUT AND RECOGNITION

7.A. Athletes of the Week

7.A.1) December 20
Brycen Friborg (Fr., Boys Basketball)
Isaiah Tramm (7th grade, Boys Basketball)
Zachary Anderson (Fr., Boys Basketball)
Sophia Singh  (7th grade, Dance Team)
Jacob Ubert (Sr., Wrestling)
Alex Syverson (Jr., Girls Basketball)

8. PUBLIC PARTICIPATION

8.A. Varsity basketball and the athletic program - Tonya Lindbery 

9. COMMITTEE REPORTS

9.A. Transportation

9.B. Policy

9.C. Facilities

9.D. Negotiations

9.E. Athletics

9.F. Security

9.G. Wellness

9.H. Other

10. REPORTS AND PRESENTATIONS

10.A. Trip Request
Spanish Club Trip to Costa Rica - Maria Bjorklund

10.B. Spanish Club Fundraiser Request - Maria Bjorklund

10.C. January 15 Staff Development Activities - Lee Furuseth & David Gooch

11. SCHOOL BOARD ACTION

11.A. Air Handler Replacement at Bagley High School
There are four air handling units slated to be replaced.  This is a Long-term Facilities Maintenance project for 2018-2019.

11.A.1) Authorize James Stocke, EAPC, professional services to design, drawings, specifications, advertisements, bidding requirements, and project management.  Approximate cost will be $10,500.

11.A.2) Estimated costs for the replacement for the four air handlers (MAU-1, MAU-2, MAU-5 & MAU-11)  in about $139,000.

11.B. Clearwater County Nursing Service Agreement
The School Health Office paraprofessional will be billed monthly at $1,365/month with a maximum of $12,285/year.
Mental Health Collaborative funds have decreased by $7,500. 

11.C. Staffing

11.C.1) Request for Personal Leave for Amanda Lundmark, Para Educator.  Amanda is requesting two additional days off.

12. NEXT MEETING'S AGENDA ITEMS - Chairman Broden

13. MEETING SCHEDULE- Chairman Broden
Tuesday, January 16, 2018, at 7:30 p.m. in High School Room 101.

14. ADJOURNMENT