Public Meeting Minutes: July 11, 2016 at 5:10 PM - Board of Education Regular Meeting

I. Call the Meeting to Order

Discussion: The meeting was called to order at 5:13 p.m.

I.a. Announce Open Meeting Act Posting and Location - Wayne Community Schools, Wayne Public Library, and Wayne Post office.

I.b. Action on Absence and Roll Call

Action(s):

Motion passed:

Motion to approve the excused absence of board members, Wendy Consoli and Scott Hammer, passed with a motion by Mr. Rod Garwood and a second by Mr. Ken Jorgensen.

No Action(s) have been added to this Agenda Item.

I.c. Approval of Agenda - The Board may enter Executive Session to discuss any matter for which Executive Session is lawful and appropriate.

Action(s):

Motion passed:

Motion to approve agenda, as presented, passed with a motion by Mr. Ken Jorgensen and a second by Dr. Jeryl Nelson.

No Action(s) have been added to this Agenda Item.

I.d. Consent Agenda

Action(s):

Motion passed:

Motion to approve consent agenda as presented. passed with a motion by Dr. Jeryl Nelson and a second by Mr. Rod Garwood.

No Action(s) have been added to this Agenda Item.

I.d.I. Approval of Minutes of Previous Meetings

I.d.II. Approval of Financial Reports and Claims

I.e. Personnel

Discussion: Ashley Rivas has been hired as a part-time kitchen employee and Fatima Reyes as part-time ELL para. Two more are needed for the kitchen. Four para positions and a bi-lingual secretary position still need to be filled.

II. Communications from the Public (Policy 1209) and Requested Presentations

Discussion: Mr. Knutson reminded the Board the public has a right to speak on anything during the public comment section of the meeting but recommended not to offer any comments back during the Board meeting which could be in violation of the Open Meetings Act. The Board thanked Mr. Eric Knutson for his continuing work with the Board of Education.

III. Annual Hearing and Review Policy 2101 - Authority and Responsibility of the Superintendent, Policy 5002 - Parental Involvement, Policy 5319 - Anti-Bullying, Policy 5400 - Student Fees

Discussion: The following policies are reviewed annually and require no action.

III.a. Policy 2101 - Authority and Responsibility of the Superintendent

Discussion: This policy recognizes the Superintendent as CEO.

III.b. Policy 5002 - Parental Involvement

Discussion: This policy outlines how parents can be involved in the education of their children. This policy aligns with our handbooks.

III.c. Policy 5319 - Anti-Bullying

Discussion: Mr. Lenihan told the Board of the Stop-It program that has been implemented. The program aligns well with this policy.

III.d. Policy 5400 - Student Fees

Discussion: This policy is for families that may be in need of funds to help with educational needs. Qualifications for the waiving student fees is based on free and reduced-price meals.

IV. Action Items

IV.a. Old Business

IV.a.I. Second Reading of 2016-2017 K-6 Elementary Handbook

Discussion: Changes have been made from the recommendations for the June Board Meeting.

IV.b. New Business

IV.b.I. Vote to Amend 2015-2016 Budget

Action(s):

Motion passed:

Motion to approve the amendment to the 2015-16 Wayne Community School Budget, as presented, passed with a motion by Mr. Ken Jorgensen and a second by Mr. Rod Garwood.

No Action(s) have been added to this Agenda Item.

Discussion: No further discussion was given.

IV.b.II. First Reading of 2016-2017 Teacher Handbook

Action(s):

Motion passed:

Motion to approve the 1st reading of the 2016-17 Teacher Handbook, as presented, passed with a motion by Dr. Jeryl Nelson and a second by Mr. Rod Garwood.

No Action(s) have been added to this Agenda Item.

Discussion: This is a district wide handbook. Mr. Lenihan noted the changes that will be made to the handbook for the upcoming year.

IV.b.III. 2016-2017 Milk Bid

Action(s):

Motion passed:

Motion to approve the milk quote from Hiland Dairy in Norfolk, Nebraska, as presented, passed with a motion by Mr. Ken Jorgensen and a second by Mr. Rod Garwood.

No Action(s) have been added to this Agenda Item.

Discussion: The bid from Hiland Dairy Foods was accepted. It was noted that Wayne Community Schools will not be raising the milk prices for the 2016-17 school year.

IV.b.IV. 2016-2017 NRCSA Membership

Action(s):

Motion passed:

Motion to approve the annual dues of $850 for NRCSA (Nebraska Rural Community School Association) membership for the 2016-17 school year, as presented passed with a motion by Mr. Rod Garwood and a second by Dr. Jeryl Nelson.

No Action(s) have been added to this Agenda Item.

Discussion: The Board approved the membership dues for 2016-2017 and stated that NRCSA is a very good resource to rural schools.

IV.b.V. Chrome Book Quote

Action(s):

Motion passed:

Motion to approve the quote from GovConnections for $25,547.33 for 116 chrome books and a chrome book cart, as presented, passed with a motion by Mr. Rod Garwood and a second by Mr. Ken Jorgensen.

No Action(s) have been added to this Agenda Item.

Discussion: The chrome books are on a four-year rotation. Additional chrome books will be purchased due to the number needed for the senior class. A chrome book cart will be purchased for the Elementary school. This purchase is in the budget.

V. Administration and Board Committee Reports:

V.a. Administration - Written reports were provided by Administration. Copies of their reports are available at the District Office upon request.

V.a.I. Superintendent

V.a.I.1. Teacher Evaluation Policies and Procedures

Discussion: The Nebraska Department of Education approved the teacher evaluation policies and procedures. They were reviewed and are in compliance with the requirements of Rule 10: Regulations and Procedures for the Accreditation of Schools.

V.a.I.2. EMC Insurance Update

Discussion: Mr. Lenihan explained that Wayne Community Schools received a dividend check from EMC Insurance for Workman's Compensation.

V.a.I.3. NDE Lunch Pricing Waiver Approval

Discussion: Mr. Lenihan explained the application sent to the Nebraska Department of Education stating that Wayne Community Schools does not want to raise the breakfast and lunch prices for the 2016-2017 school year. WCS has been approved in waiving meal price increases for the 2016-2017 school year.

V.a.I.4. Improving Learning for Children with Disabilities (ILCD) Policy Review

Discussion: This is a yearly review of policies for Special Education.

V.a.I.5. Attorney Fee Comparison

Discussion: Mr. Lenihan explained the three year study on attorney fees. He is very pleased with the arrangement that is currently being used.

V.a.II. High School Principal

V.a.III. Special Education Director

V.a.IV. Elementary Principal

V.a.V. Junior High Principal/A.D.

V.b. Board Committees

V.b.I. Foundation and Community Relations - Ken Jorgensen, Rod Garwood, Carolyn Linster, Mark Lenihan, Rocky Ruhl, Lindsay McLaughlin

Discussion: Dr. McLaughlin thanked everyone for their help with the Chicken Show festivities. She commented that there were twenty-five teams that participated in the golf outing and many attending the dance Saturday evening. There were many people who toured the old Hahn school, High School and Elementary School over the weekend. The Board thanked Dr. McLaughlin for all the work in planning the events.

V.b.II. Curriculum and Americanism - Wendy Consoli, Carolyn Linster, Jeryl Nelson, Misty Beair

Discussion: The letter went out to all school districts requesting information on sex education curriculum and policies relating to pregnant and parenting students. Mr. Lenihan told the Board that the report will be submitted in August.

V.b.III. Facility/Safety - Travis Meyer, Scott Hammer, Ken Jorgensen, Rod Garwood, Mark Hanson

Discussion: Lockers will start being installed on Tuesday, July 12, 2016. The electronic hoop raisers have been installed in both buildings. Gym doors will be installed later in the month of July.

V.b.IV. Policy/Title IX - Wendy Consoli, Scott Hammer, Jeryl Nelson, Russ Plager

Discussion: No report.

V.b.V. Finance (Inc. Transportation & Budget) - Mark Lenihan, Scott Hammer, Rod Garwood, Ken Jorgensen, Rochelle Nelson

Discussion: There is no update on the budget. Jon Carlson has done a walk through of the locker rooms and cost estimates will be coming in soon.

V.b.VI. Negotiations - Jeryl Nelson, Carolyn Linster, Wendy Consoli, Mark Lenihan

Discussion: Dr. Nelson stated that discussions should be held soon on negotiation parameters.

VI. Boardsmanship

VI.a. Board Retreat Monday, July 18, 2016, 5:00, at Early Learning Center

VII. Future Agenda Items

Discussion: Second reading of 2016-2017 Teacher Handbook, Safety Committee meeting, follow-up from Board Retreat, Approval of Transfer of Funds, Chamber Coffee at Early Learning Center, Labor Relations Conference Membership meeting dates, Negotiations parameters, Budget Work Session

VIII. Executive Session (If Needed)

IX. Action Taken from Executive Session (If Needed)

X. Adjournment

Action(s):

Motion passed:

Motion to Adjourn Meeting passed with a motion by Mr. Rod Garwood and a second by Dr. Jeryl Nelson.

No Action(s) have been added to this Agenda Item.

Discussion: The meeting was adjourned at 6:07 p.m. The next regular Board meeting will be Monday, August 8, 2016 at 5:00 p.m., at the Wayne Jr/Sr High School Library, Room 407.

July 11, 2016 at 5:10 PM - Board of Education Regular Meeting

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