February 10, 2025 at 6:00 PM - Board Meeting

Summary:  This meeting will be conducted in accordance with the Nebraska Open Meetings Act.  The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting at a location accessible to members of the public.

Summary:  Per board policy 2008-Meetings, advance notice of all board meetings, other than emergency meetings, shall be publicized 48 hours or more in advance of the meeting in a newspaper of general circulation in the district.  Meeting notices may also be posted on the school district website and posted in three prominent places in the school district.

• Publication: Meeting notice was published in the Wahoo Newspaper on Friday, January 31, 2025.
• Postings: Meeting notice was posted at the entrance of Yutan High School, Yutan Elementary School, Yutan Post Office, First State Bank-Yutan, and on the Yutan Public Schools web page on Wednesday, February 5, 2025.
• Agenda: The agenda is kept current and available for public inspection at the Superintendent’s office during normal business hours, and is posted on the school website in advance of the scheduled meeting. The agenda may not be altered later than 24 hours prior to the beginning of the meeting.  The order of the items on the agenda may be changed by the board at or during the meeting.

Summary:  Instructions for those who wish to speak during Public Comment: 
The Board of Education recognizes the importance of citizen participation in school district matters.  In order to assure citizens are heard and board meetings are conducted effectively and in an organized manner, a Public Comment period will be scheduled at some meetings.  A Public Comment sign-in sheet is located on the table near the entrance and your name and topic must be entered on the sheet prior to the start of the meeting.  If you are planning to speak about a personnel or a student matter involving an individual, please understand that the district has complaint procedures to address such complaints and concerns. The Board requests that you follow the policy and procedures before commenting on these matters to the Board. Board members will not respond to any questions you ask or comments about individual staff members or students, but may direct your concerns to the appropriate administrator for further review.  Each speaker shall be allowed a maximum of five minutes, and not more than twenty minutes will be allowed for a specific topic. Policy 2009-Procedure for Addressing the Board is made available in the meeting room.

Comments:

• Foundation Information:
• Booster Club Information:
• General Public Comments:

Summary:  Written reports have been submitted from the elementary principal, high school principal, activities director, student services director, and superintendent.  Each administrator will make comments on their respective report:

• Elementary Principal
• High School Principal
• Activities Director
• Student Services Director
• Superintendent

Summary:  The Consent Agenda is used to help the efficiency of the meeting by allowing the Board to approve items such as prior meeting minutes, general business of noncontroversial nature, or routine communication.  The Consent Agenda for this meeting includes:

1. Minutes from the January 13, 2025 Board Meeting
2. Treasurer’s Report and Claims

Summary:  Reports from the following committee(s):

• Facilities Committee: Met on Tuesday, February 4, 2025 at 4:30pm
• Finance Committee: Met on Friday, February 7 at 12:00pm

Summary:  The superintendent is responsible for presenting a school calendar to the Board for consideration of approval.  The school calendar must take the following items into account: instructional time, teacher contract days, student instruction days, teacher Inservice and work days, traditional holidays and no school days, and other facets of yearly and monthly school planning and activities.  The school calendar under consideration was developed with input from administration and staff, and encompasses all items listed above.  The board will consider, discuss, and take all necessary action to establish and approve the school calendar for the 2025-26 school year.

Summary:  Per the provisions of policy 5004-Option Enrollment, the board of education may set the numeric capacity of programs, classes, grade levels, or school buildings in regard to accepting option enrollment students. Numeric capacity is based upon factors such as available staff, facilities, and projected enrollment of resident students.  The board will consider, discuss, and take necessary action to establishing numeric capacity for all grades and buildings for the 2025-26 school year.

Summary:  The Board is currently a member of NASB and this membership provides benefits for board members and the school district through opportunities for board members' education and training, board leadership development, legislative advocacy, workshops and conferences, superintendent search services, strategic planning, custom workshops for the school board or district, and school district membership into the ALICAP insurance pool.  The board will consider, discuss, and take all necessary action on annual membership in NASB.

Summary:  The board will consider, discuss, and take all necessary action to approve the resignation of the following certified staff effective upon the conclusion of the 2024-25 school year:

• Mrs. Chris Feller, FCS Teacher

Summary:  The board will consider, discuss, and take all necessary action to approve contracts for the following new certified staff members for the 2025-26 school year:

• Mr. Alex Nielsen, AD/AP/Transportation Director

Summary:  The second installment for the HVAC work to be completed by Facility Advocates is scheduled for payment.  The board will consider, discuss, and take all necessary action to approve the second installment payment to Facility Advocates.
 

Summary:  The following policies are subject to approval and/or revision as part of the monthly policy review process. The policies presented have been reviewed by the Superintendent and are current by state statute, legal specifications, or NDE requirements; or have been revised or new policies presented to be in alignment with state statute, legal recommendation, or state and federal requirements. The board will consider, discuss, and take necessary action to affirm existing policies or approve revised or new policies as presented.

• 3020-Copyright Compliance
• 3021-Operation of School Business Office
• 3022-Volunteers
• 3023-Record Management and Retention
• 3024-Booster Club and Parent Teacher Organizations
• 3025-Returned or Outstanding Checks
• 3026-Handbooks
• 3027-Resolution of Conflicts Between Parents Over School Issues
• 3028-Sex Offenders
• 3029-Distributionof Flyers Advertising Non-School Organizations
• 3030-Automatic External Defibrillator (AED) Program
• 3031-Students Electing to Attend School in Adjoining State

Summary: 

Items for discussion, information, or consideration - no action to be taken:

• Planning for End of the Year Lunch for all staff on Tuesday, May 21, 2025
• Line of Credit - ready for Treasurer's signature
• Rule 10 Audit and District Visit
• Update on Elementary HVAC Coil Repair/Replacement
• Policies for review at the March board meeting:
  • 3032-Fees for School District Records
  • 3033-Lending Textbooks to Children Enrolled in Private Schools
  • 3035-Chain of Command - District Administration
  • 3036-Purchasing (Credit) Card Program
  • 3037-Petty Cash
  • 3039-Threat Assessment and Response
  • 3040-School Safety and Security
  • 3041-Crisis Team Duties
  • 3042-Construction Management At Risk Contracts
  • 3043-Design-Build Contracts
  • 3044-Incidental or De Minimus Use of Public Resources
  • 3045-Use of Sniffer Dogs

Summary:  The next regular meeting of the Board is scheduled for Monday, March 10, 2025 at 6:00pm in the high school media center.

Summary: 

The Board of Education is authorized by state statute to hold closed sessions.  Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual.  

The Board will enter into Closed Session for the protection of the public interest to discuss collective bargaining negotiations between the Board of Education and the Yutan Education Association.

Summary:  The board will not take any action from the Closed Session.