July 17, 2023 at 5:00 PM - Westville Board of Education Regular Meeting

1. Call to Order and Roll Call

2. Salute and Moment of Silence

3. Open Forum - Comments from the floor. *The rules for this section are:

• Speakers must identify themselves and sign in prior to the start of the meeting.
• Each speaker is given a maximum of three (3) minutes. 
• Total time allocated to this item is thirty (30) minutes.
• The President reserves the right to interrupt this section and move to the next item.   

4. Consent Agenda:  all of the following items which concern reports and items of a routine nature normally approved at     the board meeting will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:

4.A. Approval of the Minutes as follows:

• Regular Meeting Minutes-June 12, 2023

4.B. Approval of the monthly financial report of Activity Funds

4.C. Approval of Treasurers Report on status of funds and Investments

4.D. Approval of the following:

• 2022-23 Building Fund Encumbrance 45
• 2022-23 Building Fund Checks 82-89
• 2022-23 CN Checks 119-127
• 2022-23 General Fund Encumbrances 469-487
• 2022-23 General Fund Change Order
• 2022-23 General Fund Checks 3764-4488
• 2023-24 Building Fund Encumbrances 1-9
• 2023-24 Building Fund Checks 1-2
• 2023-24 CN Encumbrances 1-8
• 2023-24 General Fund Encumbrances 1-110
• 2023-24 General Fund Checks 1-17

4.E. Credit Card Review

4.F. Resignations: Mikayla McGoldrick, Teacher; Julie Newman, Teacher; William Peak, Teacher; Penny Peak, Paraprofessional; and Jessica Smith, Teacher.

5. Principals Reports/ Asst. Superintendent of IT Report

6. Superintendent's Report

7. Motion and vote to have and convene into executive session for the purpose of discussing employment of needed additional certified and support staff and other personnel issues.  25 O.S. ~ 307 (B) (1) Proposed executive session to discuss the employment of needed certified and support staff for the 2022-2023 school year and other personnel issues pursuant to 25 Okla. Stat § 307 (B) (1) and matters where disclosure of information would violate confidential requirements of state or federal law pursuant to 25 Okla. Stat.  (B)(7). Discussing the purchase or appraisal of real property.  25 O.S. SEC. 307 (B) (3)
 

8. Motion and second to return to open session.

9. Executive Session Minutes Compliance Announcement.

10. Consideration and vote on fuel bids for the 2023-24 school year.

11. Discussion and possible action to employ the following for the 2023-24 school year: 
______________________ 6th grade Science/Social Studies Teacher
______________________ 6th grade Language Arts Teacher
______________________ 4th grade Teacher
______________________ 21st Century Family Engagement Specialist
______________________ Elementary Secretary
______________________ Tech/Robotics Teacher
______________________ Elementary Teacher Assistant
______________________ Elementary Special Ed Teacher
______________________ Paraprofessional
______________________ Other

12. Discussion and possible action to approve the re-assignment of Melissa Petty from 6th grade Science/Social Studies to 6th grade Language Arts for the 2023-24 school year.

13. Discussion and possible action to approve a lease purchase agreement with Carson Community Bank for the purchase of real property located at 1476 South Collyge, Westville, OK with Terry Heustis, Superintendent as authorized signer.

14. Discussion and possible action to amend the approved bus lease agreement adding the extended warranty with Carson Community Bank with Terry Heustis, Superintendent, as authorized signer.

15. Discussion and possible action to approve the National Association of Federally Impacted Schools 2023-24 membership dues.

16. Discussion and possible action to approve the 2023-24 Student Handbook as presented with updates.

17. Discussion and possible action to approve a Special Services Agreement with HWC Adventure Headstart for the 2023-24 school year.

18. Discussion and possible action to approve Shannon Gilbert as an adjunct instructor for Anatomy and Physiology for the 2023-24 school year.

19. Discussion and possible action to approve the software service agreement with Municipal Accounting Systems, Inc for the 2023-24 school year.

20. Discussion and possible action to approve Brandy Allen to dispense medications in the absence of the school nurse and to grant authority for Cathy Matthews, Terrie Talbot, Melanie Green or Jana Pruitt to dispense tube feedings with medication for students in their care for the 2023-24 school year.

21. New Business

22. Adjournment