August 7, 2025 at 5:00 PM - Board of Education Regular Meeting
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A. 4:30 - 5:00 PM | Board of Education Dinner
Description:
Board of Education/Superintendent Dinner
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B. 5:00 PM | Call to Order, Roll Call, Establish Quorum (5:00 PM)
Speaker(s):
Webster
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B.1. Call to Order/Roll Call
Speaker(s):
Redhorse/Dunning
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B.2. For Information: Board Business Guiding Principles, Norms, and Operations (Governance Process Policy (GP-7) | Archived Agendas
Speaker(s):
Webster
Description:
GP-7 -- Board Business Guiding Principles, Norms, and Operations Communication Protocol (Updated 12/16/2024) - Working Document
Approved Monitoring Reports (MRs) and Monitoring Report Evaluations (MREs) for 2023-24 School Year Approved MRs and MREs for 2024-2025 School Year (to date) - Working Document
Monitoring Report Evaluations Responses (to-date) - Working Document End of Meeting Debriefs (to-date) - Working Document |
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B.3. For Information: Agenda en Español
Speaker(s):
Webster
Description:
Agenda en Español
Links:
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C. 5:00 - 5:05 PM | Approval of the Agenda
Speaker(s):
Webster
Description:
Vote to Approve the Agenda
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D. Comments
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D.1. 5:05 - 5:15 PM | Public Comments. Habrá interpretación en español. Instructions for Public Comment are attached.
Description:
Public Comments
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D.2. 5:15 - 5:35 PM | Board Comments
Description:
Board of Education Comments
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D.3. 5:35 - 5:45 PM | Superintendent Comments
Speaker(s):
Byrd
Description:
Superintendent Comments
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E. Special Guest(s)
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E.1. 5:45 - 7:15 PM | Simplify Language Training with Lee Shainis
Speaker(s):
Vanessa Agee / Lee Shainis
Description:
Cover Sheet - Part 2 January 9 2025 Retreat Training - Simplified Language
Links:
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F. Superintendent Spotlights & Recognition
Speaker(s):
Byrd
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F.1. None
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G. 7:15 - 7:20 PM | Consent Agenda
Speaker(s):
Webster
Description:
Approval of Items on the Consent Agenda
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G.1. Approval of District Personnel List - August 07, 2025
Description:
Cover Sheet - District Personnel List
Approval of District Personnel List (August 7 2025)
Links:
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G.2. Approval of Minutes - July 16 2025 Board Retreat
Description:
Cover Sheet - Approval of Minutes - July 16 2025 Board Retreat
Minutes - July 16 2025 Board Retreat
Links:
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G.3. Approval of End of Meeting Debrief | July 16, 2025 Board Retreat
Description:
Cover Sheet - Approval of July 16 2025 EOM Debrief
July 16 2025 End-Of-Meeting (EOM) Debrief
Links:
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G.4. Approval of Intergovernmental Agreement for 2025 Election Services
Description:
Cover Sheet - Intergovernmental Agreement (IGA) for Fall 2025 Election Services
Intergovernmental Agreement (IGA) for Fall 2025 Election Services
Links:
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G.5. Approval of Revision | Executive Limitations (EL) Policy 7 - Asset Protection | Second Read/Second Vote
Links:
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G.6. Approval of Clean School Bus (CSB) Program School Board Awareness Certification
Description:
Cover Sheet - Approval of Clean School Bus (CSB) Program School Board Awareness Certification
Clean School Bus (CSB) Program School Board Awareness Certification
Links:
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G.7. Approval of Revision | Governance Process (GP) Policy 6 (GP-6) - Agenda Planning Calendar | First Read First Vote (FRFV)
Description:
Cover Sheet - Approval of Revision | Governance Process (GP) Policy 6 (GP-6) - Agenda Planning Calendar | First Read First Vote (FRFV)
Proposed Revision to GP-6 - FRFV (redline) Proposed Revision to GP-6 - FRFV (clean)
Links:
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G.8. Approval of Primary and Secondary Delegate for SY 2025-2026 Delegate Assemblies
Speaker(s):
Lisa Webster
Description:
Cover Sheet - SSD Delegate Designation
Links:
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H. 7:20 - 7:25 PM | Items Pulled from Consent Agenda (if applicable)
Description:
Discuss items pulled from Consent Agenda, if applicable.
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I. 7:25 - 7:30 PM | Break
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J. Monitor Board Policies
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J.1. 7:30 - 7:50 PM | Executive Limitations (EL) Policy 6 - Financial Planning and Budgeting (EL-6) Monitoring Report
Speaker(s):
Kara Drake
Links:
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J.2. 7:50 - 8:05 PM | Governance Process (GP) Policy 1 - Purpose of the Board (GP-1) Monitoring Report
Speaker(s):
Lisa Webster
Description:
Cover Sheet - GP-1 MR
Combined GP-1 / GP-2 / GP-3 / GP-7 MR Presentation GP-1 MR Combined GP-1 / GP-2 / GP-3 / GP-7 MRE
Links:
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J.3. 7:50 - 8:05 PM | Governance Process (GP) Policy 2 - Board Job Description (GP-2) Monitoring Report
Speaker(s):
Lisa Webster
Description:
Cover Sheet - GP-2 MR
Combined GP-1 / GP-2 / GP-3 / GP-7 MR Presentation GP-2 MR Combined GP-1 / GP-2 / GP-3 / GP-7 MRE
Links:
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J.4. 7:50 - 8:05 PM | Governance Process (GP) Policy 3 - Governing Style (GP-3) Monitoring Report
Speaker(s):
Lisa Webster
Description:
Cover Sheet - GP-3 MR
Combined GP-1 / GP-2 / GP-3 / GP-7 MR Presentation GP-3 MR Combined GP-1 / GP-2 / GP-3 / GP-7 MRE
Links:
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J.5. 7:50 - 8:05 PM | Governance Process (GP) Policy 7 - Board Business Principles, Norms, and Operations (GP-7) Monitoring report
Speaker(s):
Lisa Webster
Description:
Cover Sheet - GP-7 MR
Combined GP-1 / GP-2 / GP-3 / GP-7 MR Presentation GP-7 MR Combined GP-1 / GP-2 / GP-3 / GP-7 MRE
Links:
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K. Superintendent Reports
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K.1. None
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L. Board Development
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L.1. 8:05 - 8:15 PM | Review Colorado Association of School Boards (CASB) Delegate Assembly Resolutions/Legislative Agenda
Speaker(s):
Lisa Webster
Description:
Cover Sheet - Review of Proposed 2026 CASB Legislative Agenda and Member Resolutions -- Preparation for September 6 2025 Delegate Assembly (Designated Delegate: Consuelo Redhorse)
SSD Working Document for Delegate Assembly September 6 2025 CASB Delegate Assembly Book Proposed 2026 CASB Legislative Agenda (Slide Format)
Links:
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L.2. 8:15 - 8:25 PM | Board Liaison Assignments including: Monitoring Reports, Monitoring Report Evaluations, Board Goals, Committees/Sub-Committees, Adopted Schools, and Linkages
Description:
Cover Sheet - Board Liaison Assignments including: Monitoring Reports, Monitoring Report Evaluations, Board Goals, Committees/Sub-Committees, Adopted Schools, and Linkages
For Use and Reference: Board of Education Committees, Liaisons, and Assignments (includes relevant scheduling links) As Originally Proposed: Board of Education Committees, Liaisons, and Assignments (includes relevant scheduling links) For Reference: Board Committees and Liaisons (SY 2024-25)
Links:
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L.3. 8:25 - 8:40 PM | Staff Voice Event Debrief
Description:
Cover Sheet - BOE Linkage | Mar-Apr 2025 Staff Voice Event Debrief
Presentation - Staff Linkage Summary of Themes Consolidated End of Meeting Debrief Staff Linkage Debrief Form (For use at August 7 2025 Meeting)
Links:
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L.4.
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M. Other Business
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M.1. 8:55 - 9:00 PM | Board Mandatory Training Expectations of Annual District-wide Training Requirements
Speaker(s):
Lisa Webster
Description:
Cover Sheet - BOE Mandatory Training Expectations
Links:
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M.2. 9:00 - 9:05 PM | 2025-2026 Finance Committee Priorities
Description:
Cover Sheet - Finance Committee Priorities and Board Expectations or Finance Committee Charge for SY 2025-2026
BOE Letter - SY 2025-2026 Finance Committee Charge Presentation - SY 2025-2026 Finance Committee Charge
Links:
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M.3. 9:05 - 9:10 PM | BOE Discretionary Budget Review - Unaudited Quarter 4
Speaker(s):
Lisa Webster
Description:
Unaudited 4th quarter review of the BOE Discretionary Budget to provide full-year BOE expenditure trends. An audited report for SSD will not be released until December 2025.
Cover Sheet - Unaudited Q4 BOE Discretionary Budget Unaudited Q4 BOE Discretionary Budget Report
Links:
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N. Executive Session (If applicable)
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N.1. None
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O. 9:10 - 9:15 PM | End of Meeting Debrief
Description:
At the end of each meeting:
(Governance Process Policy 7 -- Business Business Guiding Principles, Norms, and Operations (GP-7))
End-of-Meeting Debrief Form - August 7 2025 (For reference and prepared for use)
Links:
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P. 9:15 - 9:15 PM | Upcoming Meetings and Events
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P.1. August 21, 2025 | Regular Meeting | 4:30 PM Dinner | 5:00 Call to Order
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P.2. September 04, 2025 | Regular Meeting | 4:30 PM Dinner | 5:00 Call to Order
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Q. 9:15 PM | Adjournment
Speaker(s):
Redhorse
Description:
Adjournment
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