March 18, 2025 at 5:00 PM - Smith County Board of Education Agenda
| Regular Board | |
| Attendance Taken on 3/18/2025 at 4:44 PM | |
| Jay Hesson (District | Present |
| Scotty Enoch (District | Present |
| Marty McCaleb | Present |
| Joe Taylor | Present |
| Tommy Manning | Present |
| Ricky Shoulders | Present |
| David McDonald (District | Present |
| Scotty Lewis | Present |
| Present: 8, Absent: 0 | |
| Agenda | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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I. Call to Order
Agenda Item Type:
Procedural Item
Discussion:
The Smith County Board of Education met at 5:00 pm on Tuesday, March 18, 2025, at the Smith County Board of Education. Mr. Tommy Manning provided the invocation and led the Pledge of Allegiance to the American Flag.
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II. Welcome
Agenda Item Type:
Procedural Item
Discussion:
Mr. Ricky Shoulders, Chairman of the Board, welcomed all visitors and called the March 18, 2025, meeting of the board to order.
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III. Consent Items
Agenda Item Type:
Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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III.A. Board Minutes: Minutes of the Board - February 18, 2025 (Regular Meeting)
Agenda Item Type:
Consent Item
Discussion:
Request to approve the regular meeting minutes of the Board - Tuesday, February 18, 2025.
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III.B. Gordonsville High School Request
Agenda Item Type:
Consent Item
Discussion:
Gordonsville High School FFA requests permission to attend the Annual State Convention on March 23-26, 2025, in Gatlinburg. This will be an overnight trip.
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III.C. Smith County High School Request
Agenda Item Type:
Consent Item
Discussion:
Smith County High School Skills USA club is requesting permission to attend the State Leadership Conference in Chattanooga on April 14-16, 2025. This will be an overnight trip.
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III.D. Request Permission to Bid Services at the Former Save-A-Lot Building
Agenda Item Type:
Consent Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Smith County Board of Education requests permission to bid services at the former SAVE A LOT building.
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III.E. Request Permission to Bid for a New Software Program for Bus Routing & Fleet Management
Agenda Item Type:
Consent Item
Discussion:
Diana Gochcoff, Transportation Supervisor, requests permission to bid for a new web-based software program for both the bus routing and fleet maintenance.
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IV. Superintendent Actions
Agenda Item Type:
Action Item
Discussion:
The Superintendent took the following actions:
1. Staff Placement
2. Transfers
3. Resignations
4. School Volunteers
5. The School Nutrition Department will be renewing contracts in the following categories for SY 2025-2026.
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V. New Business
Agenda Item Type:
Action Item
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V.A. Grant Tenure
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The following teachers are recommended to be granted tenure upon rehire for the 2025-2026 School Year:
See attached tenure eligibility information and principal recommendation letters for each teacher. Also included is board policy. |
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V.B. 2025 Summer School Guidelines for Grades 9-12
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve the 2025 Summer School Guidelines for Grades 9-12.
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V.C. Resolution for Teacher Bonuses
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve a Resolution affirming that the Smith County Board of Education would like to participate in Section 4 of the Education Freedom Act of 2025.
The Education Freedom Act requires that in order to receive funds for the $2,000 teacher bonuses outlined in the bill, a local board of education "must first adopt a resolution affirming that the LEA would like to participate in Section 4 of the Education Freedom Act of 2025." |
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V.D. Line-Item Amendments to FY25 141 Budget
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This letter is to ask for approval of the attached line-item amendments for the FY25 141 General Purpose Budget in order to be in compliance with audit.
We received $130,005 in insurance recovery for a wrecked bus which is an extra $120,005 in revenue than projected for insurance recovery in FY25. The new bus is costing $134,591. The new bus was not expected to arrive until late summer and the company says they will only hold the bus for Diana until the first week of April. We also received $224,985 more in TISA funding than anticipated in the FY25 revenue projections. This will be applied toward electricity which was cut back to FY24 actual expenditures in budget negotiations. |
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V.E. Memorandum of Understanding between Benefits Administration and the Smith County Board of Education
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Memorandum of Understanding between Benefits Administration and the Smith County Board of Education for participation in the state-sponsored Local Education health insurance plan.
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V.F. Bid Approval for Gasoline
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to accept the low bid of $2.279 per gallon for 1,500 gallons of regular 87 gasoline without ethanol from Mixon-Nollner for delivery on March 11, 2025.
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V.G. Bid Approval for Diesel Fuel
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to accept the low bid of $2.297 per gallon for 7,500 gallons of diesel fuel from Mixon-Nollner for delivery on March 11, 2025.
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VI. Discussion
Agenda Item Type:
Information Item
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VI.A. Clear Backpacks
Agenda Item Type:
Action Item
Discussion:
The Board will discuss making clear backpacks mandatory for the 2025-2026 school year.
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VII. Annual Policy Review
Agenda Item Type:
Information Item
Discussion:
Please review the following policies for the Smith County Board of Education to remain compliant in policy review. If you find any inconsistencies or if something needs to be discussed regarding a policy listed below, please bring it to the attention of Mr. Ricky Shoulders, Chairman of the Board, during the meeting. Policy 5.400, Health Examinations/Communicable Diseases Policy 5.401, Acquired Immune Deficiency Syndrome Policy 5.402, Hepatitis B Policy 5.500, Discrimination/Harassment Policy 5.501, Complaints and Grievances Policy 5.502, Complaints about School Personnel Policy 5.6001, Staff Dress Code Policy 5.6002, Employee Use of Cellular Telephones Policy 5.601, Staff Conflicts of Interest Policy 5.602, Staff Time Schedules Policy 5.603, Staff Meetings Policy 5.606, Staff Community Relations Policy 5.607, Non-School Employment Policy 5.610, Staff-Student Relations Policy 5.611, Ethics Policy 5.700, Interim Employees Policy 5.702, Student Teachers Policy 5.800, Director of Schools Policy 5.801, Recruitment and Selection Policy 6.200, Attendance Policy 6.2011, Voluntary Pre-K Attendance Policy 6.203, School Admissions Policy 6.300, Code of Conduct Policy 6.303, Interrogations and Searches Policy 6.304, Student Discrimination, Harassment, Bullying, Cyber-bullying, and Intimidation Policy 6.3041, Title IX & Sexual Harassment Policy 6.314, Corporal Punishment Policy 6.319, Alternative School Programs
Time:
(*March*)
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VIII. Executive Session
Agenda Item Type:
Information Item
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IX. Adjourn
Agenda Item Type:
Action Item
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Reminders:
April Board Meeting - Tuesday, April 15, 2025 @ SCBOE
May Board Meeting - Tuesday, May 20, 2025 @ SCBOE