February 5, 2026 at 5:00 PM - GREENEVILLE CITY REGULAR BOARD MEETING

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by: 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
X

Summary of Major Elements:
X

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:
   
None
 

Rationale: 

Rationale: 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions.  This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements: 
During routine review, it was determined that no changes were required in the attached policies.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

2nd reading at XXX Board meeting

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
__ State or federal law or regulation
_X_ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information: 
Board Policy 4.302 specifies that the Board must approve field trips that are both overnight and out-of-state. Additionally, approval is required when students must leave school early for participation in athletic events. 

Summary of Major Elements: 
The detailed trip request is attached. 

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
__ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
Background Information: 
GCS Board Policy 2.403 gives the Greeneville Board of education the authority to declare district property that is no longer useful nor necessary as surplus and to authorize the disposal of such equipment, books, or materials.


Summary of Major Elements: 
A request is submitted for permission to dispose of the equipment listed on the attached spreadsheet.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
Each year, school fees are set and approved by the GCS Board of Education. The online registration process begins soon as the District welcomes both new and returning students. It is important that fees be set prior to beginning student registration. Attached you will find the fee structure recommendations from Principals and C-Team.

Summary of Major Elements:
A listing of student fees for the 2026-2027 school year is attached. All student fees are subject to fee waiver.
 

• The Elementary Fee is increasing from $15 to $20 due to the continued rising cost of supplies

Director of Schools' Recommendation:

Approval

Impact on Resources:

As Presented

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  ___ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Financial Statements are presented to the Board of Education each month.

Summary of Major Elements: 

Attached are the following financial statements:

· Local Revenue Tracking Report
· General Purpose/Federal Statements of Revenue & Expenditures

Director of Schools' Recommendation: 

Acceptance

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:

The Greeneville/Greene County Tennis Center located on Hal Henard Rd. was originally formed as a partnership between Greene County, the Town of Greeneville, the Sports Complex Commission, and the Greene County Tennis Association. The parties agreed to cooperatively manage the tennis center. The Sports Complex Commission, the Parks and Recreation Department and the GCTA agreed to collaborate on a written set of rules for usage of the tennis center. The Greeneville Parks and Recreation has provided routine daily maintenance (trash management and removal; janitorial services for the public restroom facilities; landscape and grounds management which includes mowing, clipping, trimming, and blowing of debris from landscaped areas; and repair of landscaping materials which deteriorate or are damaged). The Greene County Tennis Association will assume responsibility for the maintenance and upkeep of the two clay-surface courts. Please see the attached agreement.

Summary of Major Elements:

As the joint owners of the land of the former Greene Technology Center campus and the Sports Complex located on Hal Henard Rd., the Town of Greeneville and Greene County are working on an agreement that divides and transfers the real estate.

Lot 4 of the former Greene Technology consisting of 52.364 acres (Tax Map 097 Parcel 073.01)

Lot 4 is owned 1/3 by Greeneville and 2/3 by Greene County Board of Education.

The proposed agreement suggests a 50' strip along Hal Henard Road be conveyed to Greeneville. The remainder of Lot 4 will be conveyed to Greene County.

For a limited time (up to 6 months) Greene County shall have the right to cross the adjacent property of the Greeneville Career & Technical Academy for purposes of access to the residence located on Lot 4 and the reasonable use of potable water now provided to the residence.

Sports Complex Property consisting of approximately 91 acres (Tax Map 097 Parcel 008.12)

The Sports Complex Property is owned 1/3 by Greeneville and 2/3 by Greene County. The proposed agreement suggests the Tennis complex and Ball fields (12.034 acres) shall be conveyed to Greeneville. The remainder of the Sports Complex property (approximately 79 acres) will be conveyed to Greene County.

Payment Towards Repair of Tennis Courts

Greeneville shall commit $150,000 ($75,000 of which shall come from funds of the Greeneville City Schools) and Greene County shall commit $75,000 towards the repair of the tennis courts.

It is recommended that Greeneville City Schools support and partner with the Town of Greeneville to execute this land swap and repairing of the Tennis Courts located on Hal Henard Rd.

Director of Schools' Recommendation:

Approval

Impact on Resources:

Impact on Resources:

Total of $75,000

$27,000 from Capital Outlay

$48,000 from undesignated

Timetable for Further Review/Action:
   
The Town of Greeneville will consider finalizing this agreement during the month of February.
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
Hal Henard gymnasium is used many times throughout the year for school and community events. These events can damage the wood basketball floor if it is not adequately protected. A floor covering was purchased for the new floor, but it has proven to be a trip hazard. After exhausting every effort to use the covering, it has been determined that it is insufficient for the events that take place at Hal Henard. Mr. Phillip Graham has spent a considerable amount of time researching various options that will work for many years into the future, providing a non-slip, flat surface that can be easily cleaned and stored. Mr. Graham has requested and received a large sample of the material and placed it in the warehouse to determine how it holds up to abuse from wheels, mud, water, and even forklift traffic. After over a month of abuse, the floor covering still looks new.

Hal Henard gymnasium is used many times throughout the year for school and community events. These events can damage the wood basketball floor if it is not adequately protected. A floor covering was purchased for the new floor, but it has proven to be a trip hazard. After exhausting every effort to use the covering, it has been determined that it is insufficient for the events that take place at Hal Henard. Mr. Phillip Graham has spent a considerable amount of time researching various options that will work for many years into the future, providing a non-slip, flat surface that can be easily cleaned and stored. Mr. Graham has requested and received a large sample of the material and placed it in the warehouse to determine how it holds up to abuse from wheels, mud, water, and even forklift traffic. After over a month of abuse, the floor covering still looks new.

Summary of Major Elements:
The floor covering being recommended for approval is to be purchased from Covington, the company that installed the wood floor for $30,513.00. and will come with a 7-year limited warranty. This purchase will be made off the TIPS cooperative purchasing contract. 

Director of Schools' Recommendation:

Approval

Impact on Resources:

Capital funds will be utilized.

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
The Niswonger Performing Arts Building has a modified bitumen roofing system that is beginning to fail. The roof will be replaced in phases, with the section over the main entrance and classrooms being replaced first.


Summary of Major Elements:
Coryell Roofing submitted a quote from the TIPS cooperative purchasing contract for a total of $194,164.10. This roof will be a Duro-last roofing system with a 30-year warranty.

Director of Schools' Recommendation:

Approval

Impact on Resources:

Funds will be utilized from the capital account, with the Town of Greeneville reimbursing the school for ½ of the cost.


Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
It is customary for the district Technology Responsible Use Policy (RUP) to be reviewed and changed annually in order to reflect changes and innovations in the technological field.  

Summary of Major Elements:

The proposed update adds explicit language prohibiting students and staff from using AI-enabled wearable devices, including smart eyewear (such as Ray-Ban Meta, Google Glass, or similar technologies), during school hours on school property. The change clarifies that these devices may not be used to record, photograph, livestream, analyze, or capture audio or video of students, staff, or school activities. Limited exceptions are allowed only when the district explicitly authorizes use for instructional or medical purposes. Unauthorized use is defined as a violation of the Responsible Use Policy and may result in disciplinary action. 

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:
   
None