March 25, 2025 at 5:00 PM - GREENEVILLE CITY REGULAR BOARD MEETING

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
__ No Previous board review/action
_X_ Previous review/action
date: Feb. 22, 2022________________
action: ___Director of Schools' contract was approved._____________________________________________

Background Information:
The Director of Schools’ is the sole employee of the Board of Education. All terms and conditions of the Director’s employment must be delineated within his contract with the Board of Education.

Summary of Major Elements:
Board Chairperson, Cindy Luttrell, will present a proposed contract renewal for Steve Starnes.

Director of Schools' Recommendation:

The Board Chairperson recommends approval.

Impact on Resources:

Funds will be made available in the 2025-26 school year budget and subsequent school year budgets during the term of the contract.

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by: 

Rationale: 

Rationale: 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions.  This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements: 
During routine review, it was determined that no changes were required in the attached policies.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

2nd reading at XXX Board meeting

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
__ State or federal law or regulation
_X_ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information: 
Board Policy 4.302 specifies that the Board must approve field trips that are both overnight and out-of-state. Additionally, approval is required when students must leave school early for participation in athletic events. 

Summary of Major Elements: 
The detailed trip request is attached. 

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
TCA 13-3-205 permits Boards of Education to utilize cooperative purchasing agreements. Equalis Group is a cooperative purchasing organization that provides contracts competitively solicited by public agencies for a wide array of technology products and services.

Summary of Major Elements:

In order to become a member of Equalis Group and have access to contract purchasing benefits, BOE approval is required. There is no cost, obligation or liability to join or participate in Equalis contracts. Following Board approval, the signed membership agreement will be submitted to Equalis Group. Once the agreement has been approved, the district may begin using purchasing benefits from Equalis Group.

A link to the Equalis Group member registration can be found here:

Member Registration | Equalis Group

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:
   
Immediate
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
__ No Previous board review/action
X__ Previous review/action
date: _______3/6/2025_________
action: __Executive Approval______________________________________________

Background Information:
The GCS School Nutrition consistently evaluates kitchen equipment and maintains a long-term plan for replacement and preventive maintenance. EastView Elementary School is in need of a new dish machine.

Summary of Major Elements:
A Sourcewell Contract #063022-SES exists from which the purchase may be made. Supporting documentation is provided depicting the quotation in the amount of $87,562.13. The project costs include materials and labor (including shipping costs) to install.

Director of Schools' Recommendation:

Approval

Impact on Resources:

School Nutrition funds will pay for this project.

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
__ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
Background Information: 
GCS Board Policy 2.403 gives the Greeneville Board of education the authority to declare district property that is no longer useful nor necessary as surplus and to authorize the disposal of such equipment, books, or materials.


Summary of Major Elements: 
A request is submitted for permission to dispose of the equipment listed on the attached spreadsheet.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  ___ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Financial Statements are presented to the Board of Education each month.

Summary of Major Elements: 

Attached are the following February 2025 financial statements:

· Local Revenue Tracking Report
· General Purpose/Federal/GTC Statements of Revenue & Expenditures

Director of Schools' Recommendation: 

Acceptance

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
It is customary for the district Technology Responsible Use Policy to be reviewed and changed annually to reflect changes and innovations in the technological field.

Summary of Major Elements:
The attached GCS Technology Responsible Use Policy incorporates language conducive to personal accountability and digital citizenship among all students as well as all employees. The policy is being recommended by the system Tech Team for use during the 2025-2026 school year.

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:
   
Immediate
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:

In the 2021-22 school year, Greeneville City Schools (GCS) formed an innovative partnership with Bristol TN City Schools (BTCS) to launch a K-12 virtual school, Tennessee Online Public School (TOPS). BTCS had successfully operated a virtual high school since 2012-13 and was considering expansion into grades 6-8. GCS sought to establish a virtual school, and through discussions, it became clear that partnering with another high-performing district with an established virtual program would be beneficial instructionally, financially, and programmatically. This collaboration resulted in TN Online Public School (TOPS) at Greeneville and Bristol. GCS manages grades K-5, and BTCS oversees grades 6-12.

As school choice continues to be a significant topic in education, providing a high-quality, flexible learning option like TOPS ensures that students and families can access an alternative learning environment tailored to their needs.

Summary of Major Elements:

Since its inception, TOPS has experienced continuous growth, reaching a point where it is self-sustaining financially through local and state funding. As virtual education and artificial intelligence continue to shape the future of learning, programs like TOPS remain an essential part of educational innovation. The flexibility and individualized approach offered by virtual learning make it an attractive option for many students. As part of the agreement between GCS and BTCS, either system must notify the other by April 1st of each year regarding their intent to continue or discontinue the

partnership. Given the ongoing success of the program and the increasing

Director of Schools' Recommendation:

Continuation for the 25-26 School Year

Impact on Resources:

X

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
Per policy 6.204, the tuition-free program at Highland Elementary School is to be reviewed annually.

Summary of Major Elements:
Beginning with the 2015-2016 school year, the Board authorized a tuition-free program for Highland Elementary School. The Board will evaluate the parameters and effectiveness of the "tuition-free" program annually to determine its continuation. Students accepted into this tuition-free program who meet the criteria of attendance, behavior, and academic progress will be allowed to attend Highland tuition free through the fifth (5th) grade, regardless of the continuation of accepting new students into the tuition-free program after the Board review in 2025. Families who are on Highland tuition free status through fifth grade will be required to pay the appropriate tuition rates upon their student entering Greeneville Middle School in the sixth grade. Admittance to Highland Elementary during the tuition free program will be based on space and program availability in each grade per year and all other parameters of this policy will apply, except those pertaining to tuition payment.

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:
   
None