January 23, 2025 at 7:15 PM - Following the Joint Meeting - GREENEVILLE CITY REGULAR BOARD MEETING

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by: 

Rationale: 

Rationale: 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions.  This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements: 
During routine review, it was determined that no changes were required in the attached policies.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

2nd reading at XXX Board meeting

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
Budget Amendments are made periodically throughout the year to more accurately reflect revenues and expenditures.

Summary of Major Elements:
Please see attached amendment footnotes

Director of Schools' Recommendation:

Approval

Impact on Resources:

As Presented

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
__ State or federal law or regulation
_X_ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information: 
Board Policy 4.302 specifies that the Board must approve field trips that are both overnight and out-of-state. Additionally, approval is required when students must leave school early for participation in athletic events. 

Summary of Major Elements: 
The detailed trip request is attached. 

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
State law requires the Board of Education to secure an independent internal audit of funds and financial management practices.

Summary of Major Elements:

The Board of Education audit for the year ended June 30, 2024, was performed by Rodefer Moss & Co., PLLC. The audit reports being presented contain the financial statements and all other reportable conditions for the Greeneville City Board of Education and School Activity Funds. The Report offers an unmodified opinion, which is the most favorable opinion that can be received, with no findings at the District level and findings as presented and included in the attached audit reports at the School Activity Fund level. A representative from Rodefer Moss will attend the Board meeting to answer any questions.

Due to the complex nature of financial statement presentations, it is recommended that questions be sent to the Chief Financial Officer in advance of the BOE meeting so that the proper information can be gathered and Principals may be consulted if needed for School Activity Fund audits. The Chief Financial Officer recommends acceptance of the 2024 Audited Financial Statements.

Director of Schools' Recommendation:

Approval

Impact on Resources:

As presented in the attached Audited Financial Statements

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  ___ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Financial Statements are presented to the Board of Education each month.

Summary of Major Elements: 

Attached are the following financial statements:

· Local Revenue Tracking Report
· General Purpose/Federal Statements of Revenue & Expenditures

Director of Schools' Recommendation: 

Acceptance

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions.  This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements: 
Revisions are recommended to the attached policies on 1^st reading.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:

• Any school PA (public address) or ‘Intercom’ continues to be one of the most essential and integral pieces of the school day.  Morning announcements, dismissals, class change bells, evacuations, drills; the school PA is the lifeline of communication even in today’s digital classroom.  Educational settings need more than just a PA system. Traditional school PAs consist of a microphone in the main office and a talkback speaker in the classrooms.  Audio Enhancement’s EPIC system can do so much more.  GCS has installed AE Epic at 3 elementary schools, and we propose a new installation at Greeneville Middle School replacing the over 25-year-old existing PA in use now.  AE EPIC combines classroom audio, teacher voice amplification, front office communication, and campus security into a single managed solution that enhances student learning while boosting security and emergency classroom response.     

Summary of Major Elements:

• Each teaching space receives an individual EPIC amplifier that controls all audio in the classroom from any audio source the teacher selects (computers, interactive boards, etc)
• Classroom ‘call buttons’ will be added to each room to allow for immediate calling to the front Kiosk
• Classroom speakers are strategically placed through the space to ensure the entire room is blanketed with clean crisp audio.  More volume is not the solution for better hearing.
• Each teacher receives a ‘pendant’ and lanyard.  The AE pendant serves 2 purposes, voice amplification and Panic Device.
• Each classroom receives a student handheld wireless microphone for student engagement.
• The front office receives the EPIC Kiosk touch screen user interface customized with maps and floor plans built specifically for Greeneville Middle School allowing for ease of use when calling to a single classroom or making an all-school page alert.
• Bell schedules are easy to use and maintain, giving freedom to the front office for all class change notifications - morning announcements and any other needs.
• The EPIC Kiosk also serves as the central hub for classroom emergency alerts.  When the teacher pendant is triggered, immediate visual and audible alerts are sent to the front office alerting where assistance is needed.
• The EPIC System smartphone app puts communication and alerting in the palm of the principal’s hands.  Evacuations can be triggered anywhere and everywhere.
• AE EPIC can be integrated with Rave Mobile Alerts, Avigilon Access Controls, and building fire protection systems.
• All indoor speakers will be replaced along with all external speakers and horns.
• Nurses will receive a SAFE Alert Duress Transmitter lanyard allowing them to trigger alerts at the touch of a button.
• AE EPIC will be integrated into the existing classroom telephones for paging and alerting.
• Our staff has received multiple levels of training directly from AE
• Installation to be completed by Central Technologies, Inc (Central Technologies, Inc. also installed the Hal Henard instance of AE EPIC)
• Minor cabling will be installed in-house by GCS staff electricians.
• Purchase through Central Technologies, Inc on Sevier County Schools contract
• Total cost with installation $297,699.50 (including contingency of $11,666.90)
• Installation could begin in summer of 2025 with anticipation of completion before August.

Director of Schools' Recommendation:

Approval

Impact on Resources:

Capital Funding approved in the 2024/2025 budget will be used.

Timetable for Further Review/Action:
   
Immediate
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
The GCS Calendar Team is made up of teachers, parents, administrators and support personnel. The team has worked hard to develop a traditional school calendar for the 2026-2027 school year. All state and federal requirements have been considered and incorporated into the proposed calendar.

The 200-day accountability requirements are met based on this calendar.

· Students’ first day of school will be August 5, 2026 (abbreviated); the last day will be on May 26, 2027 (abbreviated).

· ACT Test dates, TN Ready, TCAP and High School Assessment Window dates have not been released yet, therefore the calendar will need to be updated at a later date.

Summary of Major Elements:
X

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
As the Greene County Board of Education and the Greeneville City Board of Education have been working to dissolve the partnership between the two Boards in relation to the operation of the Greene Technology Center, an appraisal of all equipment purchased through the Greene Technology Center Budget was obtained from Furrow Auction Company. The Greene County Board of Education has offered to sell their two-thirds interest in the equipment to Greeneville City Schools. Based on the appraisal conducted by Furrow Auction Company, total fair market value of the equipment housed at the Greene Technology Center is $799,043.00. Two-thirds of that amount represents $532,695.34.

Summary of Major Elements:
Approval to purchase Greene County Schools two-thirds interest in all equipment purchased through the Greene Technology Center Budget. The amount required to purchase would not exceed $532,695.34. These funds to purchase would come from Greeneville City Schools Fund Balance.

Director of Schools' Recommendation:

Approval

Impact on Resources:

A reduction of the Greeneville City Schools’ Fund Balance not to exceed $532,695.34

Timetable for Further Review/Action:
   
The 2024-25 budget will be amended to reflect this current year purchase with a budget amendment to be submitted at a future meeting.
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:

As the Greene County Board of Education and the Greeneville City Board of Education have worked to dissolve the partnership between the two Boards in relation to the operation of the Greene Technology Center, an appraisal of the land and all buildings was obtained from Furrow Auction Company. The Greene County Board of Education has offered to sell their two-thirds interest in the Greene Technology Center building and adjacent land (7.353 acres) listed as Lot 1 on a Survey completed by Appalachian Surveying Consultants P. A., Brian T. Bartlett PLS CFS, dated May 23, 2023. Based on an appraisal conducted by Furrow Auction Company, the total fair market value of Lot 1 is $2,000,000.00. As outlined in the proposal from the Greene County Board of Education, the cost to purchase the Greene Technology Center (Lot 1) is $1,000,000.00. On January 7, 2025, during their regularly scheduled meeting, the Town of Greeneville approved to purchase the Greene Technology Center (Lot 1 on attached survey) with Greeneville City Schools servicing the entire debt using the quarter-cent sales tax proceeds which have previously been used by Greeneville City Schools to pay towards the debt service on the renovations and additions to Greeneville High School. Greeneville City Schools obligation in regard to Greeneville High School will end as of June 30, 2025. Beginning with 2025-26 fiscal year, Greeneville City Schools would use the funds ($190,487.00), previously used to assist funding the debt service on the renovations and additions to Greeneville High School, to service the debt needed to purchase the Greene County Board of Education’s two-thirds interest in the Greene Technology Center (Lot 1). Greeneville City Schools would be responsible for the entire debt service for the previously described purchase.

Summary of Major Elements:
Approval to service the debt incurred by the Town of Greeneville in the purchase of the Greene County Board of Education’s two-thirds interest in the Greene Technology Center (Lot 1 on the attached survey) using the quarter-cent sales tax proceeds ($190,487.00), previously used to assist in the debt service for the renovations and additions to Greeneville High School, beginning in the 2025-26 fiscal year and lasting until the debt is completely paid (seven years). Additionally, this agenda item seeks authorization to allow the Director of Schools to execute all necessary documents required to complete said purchase and corresponding debt service on behalf of Greeneville City Schools.

Director of Schools' Recommendation:

Approval

Impact on Resources:

Annual budgeted debt service of $190,487.00 beginning in the 2025-26 fiscal year and running for seven consecutive years (2025-26, 2026-27, 2027-28, 2028-29, 2029-30, 2030-31, & 2031-32).

Timetable for Further Review/Action:
   
Review annually during the budget process.

 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
Greeneville Middle School is requesting permission to take the 8th grade class to Washington DC as an academic lesson and reward trip that aligns with the 8th grade curriculum. The trip is scheduled to take place on May 6,7,8, and 9, 2025. Sites to be visited include: Manassas Battlefield, Ben Lomond Historic Site, Ford’s Theatre Historic Site, Tour of the US Capitol, National Archives, and a visit to the Smithsonian Museums along the National Mall. Students, staff, and chaperones would be transported by commercial bus line to the above destinations.

Summary of Major Elements:
A request for proposals was created and advertised in the local newspaper and electronically. One proposal was received from Young Transportation and Tours. The proposal from Young Transportation and Tours is being recommended for approval.

Director of Schools' Recommendation:

Approval

Impact on Resources:

Greeneville Middle School funds will be used.

Timetable for Further Review/Action:
   
None