September 14, 2026 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition:
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4. Review of Board Working Agreements:
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5. Public Forum:
Links:
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6. Approval of Agenda:
Recommended Motion(s):
Motion to approve the agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7. Consent Agenda Items:
Recommended Motion(s):
Motion to approve the consent agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7.A. Approval of Regular Meeting Minutes of August 24, 2026.
Attachments:
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7.B. Approve Personnel Action.
Attachments:
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7.C. Approve the Purchases and Issuing of Accounts Payable and Payroll.
Attachments:
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7.D. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
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7.E. Approve Liquidated Damages Waiver for Shae Weber.
Recommended Motion(s):
Motion to Waive Liquidated Damages for Shae Weber. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7.F. Approve Liquidated Damages for Susanne McFarland.
Recommended Motion(s):
Motion to Approve Liquidated Damages for Susanne McFarland. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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8. Items Removed From Consent Agenda
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9. Elementary and Secondary Curriculum and Instruction Items:
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10. Superintendent Items:
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10.A. Approve Student Assignment Requests as recommended for the 2026-27 school year.
Recommended Motion(s):
Move to approve student assignments as recommended. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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10.B. Approve Open Enrollment Applications as recommended for the 2026-27 school year under Policy JECB.
Recommended Motion(s):
Motion to approve as recommended. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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10.C. DMS Addition Change Order Updates
Rationale:
I've attached an updated summary of Change orders to date at DMS.
Attachments:
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10.D. Grant Superintendent Authority to Sign HUD Documents on Behalf of the Board of Education
Recommended Motion(s):
Motion to grant the Superintendent authority to execute and serve as the official signatory on all documents, agreements, and assurances related to the Department of Housing and Urban Development (HUD) grant on behalf of the Douglas School District Board of Education. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
This motion grants the superintendent the authority to sign paperwork related to the HUD funds appropriated to building Elementary School #1 in a timely manner.
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10.E. Douglas Elementary School CMAR Request For Qualifications (RFQ)
Recommended Motion(s):
Motion to approve RFQ for CMAR for the new Elementary School #1 as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
In compliance with 2 CFR 200 federal procurement guidelines for one of our active grants, the district must re-issue a Request for Qualifications (RFQ) to ensure current alignment. Although this process was previously completed in 2019, grant regulations require a more recent selection. Board authorization is requested to issue the RFQ and initiate the process.
Attachments:
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11. Fiscal Resources Items:
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11.A. BE IT RESOLVED the Douglas School District #51-1 Board of Education, after duly considering the proposed budget and its changes thereto, to be published in accordance with SDCL 13-11-2, hereby approves and adopts its proposed budget and changes thereto, to be its annual budget for Fiscal Year July 2026 through June 30, 2027. The adopted annual budget totals are as follows: General Fund: $29,225,000; Capital Outlay Fund: $3,309,650; Special Education Fund: $7,515,000; Impact Aid Fund: $6,863,400; Capital Projects Fund: $7,229,988; and Food Service Fund: $1,765,000.
Recommended Motion(s):
Motion to approve the FY27 Budget as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Attachments:
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11.B. Approve the following tax levies for Fiscal Year 2027:
Maximum Tax Levies Certified to County Auditor: - General Fund: AG: $1.051/$1,000 OO: $.669/$1,000 OTHER: $4.867/$1,000 - Special Education Fund: $1.449/$1,000 - Capital Outlay Fund: $6,000,000 |
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11.C. Capital Outlay Contingency Update
Rationale:
As you remember, we started a new process this year by holding back some of our capital outlay dollars for a "contingency" process for those items that were either overlooked, or came up after we had already finalized that budget. Because we finalize those purchases in the Spring (to ensure enough time to order products and bid projects), many times things come up after the fact.
This has been a very beneficial process already, and we anticipate continuing into the future. We told you we would bring you regular updates as to what those dollars are being spent on. As of 8/25/2026, the attached list shows all of the increases and decreases in the contingency dollars.
Attachments:
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12. Operational Support Services Items:
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12.A. Approve Second Reading of Revised Board Policies:
GDN- Evaluation of Support Staff
GDN-R- Implementation Procedures for Support Staff Evaluations
GDI- Support Staff Assignments & Transfers
Recommended Motion(s):
Motion to Approve Second Reading of Revised Board Policies: GDN- Evaluation of Support Staff GDN-R- Implementation Procedures for Support Staff Evaluations GDI- Support Staff Assignments & Transfers. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
The proposed revisions to Policies GDI, GDN and GDN-R are changes intended to align the policy language with the current Classified Employee Handbooks and improve consistency across district documents.
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13. Reports:
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13.A. Superintendent:
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13.A.1. Douglas Middle School Addition Update
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13.A.2. HUD and OLDCC Grant Update
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13.B. Committee Reports From Board Members and Comments from Associate Board Members
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14. Upcoming Calendar Events:
September 28 - BOE Meeting, 5:00 pm
September 28-October 2 - Homecoming Week October 5, 6 & 8 - P/T Conferences, 3:30-7:00 pm October 9 - Conference Comp Day, No School October 12 - Holiday, No School October 13 - BOE Meeting, 5:00 pm |
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15. Executive Session for Personnel according to SDCL 1-25-2.1.
Recommended Motion(s):
Motion to move into executive session at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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16. Action As A Result of Executive Session
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17. Adjournment
Recommended Motion(s):
Motion to adjourn the meeting at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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