August 24, 2026 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition:
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4. Review of Board Working Agreements:
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5. Public Forum:
Links:
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6. Approval of Agenda:
Recommended Motion(s):
Motion to approve the agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7. Consent Agenda Items:
Recommended Motion(s):
Motion to approve the consent agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7.A. Approval of Regular Meeting Minutes of August 10, 2026.
Attachments:
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7.B. Approve Personnel Action
Attachments:
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7.C. Approve Financial Reports
Attachments:
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7.D. Approve the Purchases and Issuing of Accounts Payable.
Attachments:
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7.E. Approve Items as Surplus. (Surplus for sale or discard)
Rationale:
Surplus sale is scheduled for September 12.
Attachments:
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7.F. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
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7.G. Approve Liquidated Damages Waiver for Shae Weber
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8. Items Removed From Consent Agenda
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9. Elementary and Secondary Curriculum and Instruction Items:
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10. Superintendent Items:
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10.A. Approve Student Assignment Requests as recommended for the 2026-27 school year.
Recommended Motion(s):
Motion to approve as recommended. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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10.B. Approve Open Enrollment Applications as recommended for the 2026-27 school year under the Emergency Clause of Policy JECB.
Recommended Motion(s):
Motion to approve as recommended. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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10.C. COOP Architect Contract Approval
Recommended Motion(s):
Motion to approve proposed contract from COOP Architecture for DD, and CD's for next steps in Facilities Master Plan II. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
This contract with COOP Architecture is part of the Facilities Master Plan II recommendations. This will move forward with design work for secure entries at BC and FC, High School CTE Renovations and Additions, Central Office Design, FC/BC Playground and Carrousel Feasability Study. A majority of this work will be funded by our proposed OLDCC Grant III.
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10.D. Authorize superintendent to countersign DCIP Grant Agreement with OLDCC.
Recommended Motion(s):
Motion to authorize the superintendent to countersign the $20 Million Defense Community Infrastructure Program (DCIP) Grant Agreement with the Office of Local Defense Community Cooperation (OLDCC). This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Background Information:
DSD 51-1 submitted a proposal for the $20 Million DCIP grant in June to support construction of Elementary School #1. Following initial review, the district was invited to submit a full grant application for the Office of Local Defense Community Cooperation’s (OLDCC) Fiscal Year 2026 Defense Community Infrastructure Program. District leaders finalized and submitted the application on August 21, 2026. The grant is now undergoing final federal review. Pending approval and execution by the OLDCC Director, the grant agreement must be countersigned by the district. Due to short acceptance and submission windows, board authorization is requested for the superintendent to execute and sign the grant award agreement on behalf of the Board of Education. A copy of the grant application is attached for review.
Attachments:
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11. Fiscal Resources Items:
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11.A. South Dakota Housing Infrastructure Loan Program Approval
Recommended Motion(s):
Motion to approve final loan agreements with South Dakota Housing Infrastructure Loan Program. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
The district has been working with the South Dakota Housing Infrastructure Loan Program and our attorney to finalize the $15 million, interest free, 20 year loan. Currently the DMS addition is being financed with this program. The loan agreement has to be in place before we can draw down reimbursement from the program.
Attachments:
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12. Operational Support Services Items:
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12.A. Approve First Reading of Revised Board Policies:
GDN- Evaluation of Support Staff
GDN-R- Implementation Procedures for Support Staff Evaluations
GDI- Support Staff Assignments & Transfers
Recommended Motion(s):
Motion to Approve First Reading of Revised Board Policies:
GDN- Evaluation of Support Staff
GDN-R- Implementation Procedures for Support Staff Evaluations
GDI- Support Staff Assignments & Transfers. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
The proposed revisions to Policies GDI, GDN and GDN-R are changes intended to align the policy language with the current Classified Employee Handbooks and improve consistency across district documents.
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13. Reports:
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13.A. Superintendent:
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13.A.1. Back To School Update
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13.A.2. DODEA OLDCC Grant Invitation Update
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13.A.3. DMS Construction Update
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13.B. Committee Reports From Board Members and Comments from Associate Board Members
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14. Upcoming Calendar Events:
September 7 - Holiday, No School
September 14 - BOE Meeting, 5:00 pm September 28 - BOE Meeting, 5:00 pm |
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15. Tour of District Facilities
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16. Adjournment
Recommended Motion(s):
Motion to adjourn the meeting at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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