February 10, 2025 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition:
National School Counselors Week February 3-7 School Board Recognition Week February 17-21 |
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4. Review of Board Working Agreements:
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5. Public Forum:
Links:
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6. Approval of Agenda:
Recommended Motion(s):
Motion to approve the agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7. Consent Agenda Items:
Recommended Motion(s):
Motion to approve the consent agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7.A. Approval of Regular Meeting Minutes for January 27, 2025.
Attachments:
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7.B. Approve Personnel Action
Attachments:
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7.C. Approve the Purchases and Issuing of Accounts Payable and Payroll.
Attachments:
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7.D. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
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7.E. Approve Soffit and Fascia Solution at Badger Clark.
Recommended Motion(s):
Motion to Approve the Black Hills Roofing Soffit and Fascia Solution. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Black Hills Roofing has identified soffit and fascia issues at Badger Clark Elementary that resulted from deficiencies during the construction and roofing process. These repairs are necessary to ensure and maintain the building’s durability and appearance.
Attachments:
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7.F. Acknowledge receipt of letter from the Douglas Education Association indicating the desire to enter into negotiations for the 2025-26 school year.
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8. Items Removed From Consent Agenda
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9. Elementary and Secondary Curriculum and Instruction Items:
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9.A. Review of Acadience Data for Grades K-5
Rationale:
This item provides an overview of the Acadience assessment data for grades K-5, highlighting student performance trends and identifying areas for growth. The review will also include a discussion of instructional practices currently in place to support student success, with a focus on aligning teaching strategies to data-driven insights for continuous improvement.
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9.B. Update on Pre-Kindergarten and Summer School Programming
Rationale:
We were excited to launch summer programming with the support of ESSER funding. However, with the expiration of these resources, we have reassessed our current programming needs and identified our top priorities. One key priority is continuing to fund our prek program, which provides year-round services to students and prepares them for kindergarten. While summer school was successful, it only offered services to students for 16 days. As a result, we have made the decision to discontinue summer programming moving forward. Extended school year (ESY) services will continue to be provided through Special Education funding, and credit recovery options will remain available for high school students. |
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10. Superintendent Items:
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10.A. Approve Student Assignment Requests as recommended to attend Douglas School District for the 2024-25 school year.
Recommended Motion(s):
Motion to approve Student Assignment Requests as recommended. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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11. Fiscal Resources Items:
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11.A. Approve appointment of Election Workers and Counters for the June 3, 2025 School Board Election as follows:
Election Workers: Tanya Steffens, Kayse Emeline & Robert Hughes Election Counters: Monica Knapp, Beverly Gabriel & Brenda Johnson
Recommended Motion(s):
Approve appointment of Election Workers and Counters as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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12. Operational Support Services Items:
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12.A. Approve Second Reading of Revised Board Policy GCDB - Criminal Background Checks
Recommended Motion(s):
Approve First Second Reading of Revised Board GCDB - Criminal Background Checks. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
This policy update reinforces our commitment to protecting students by implementing comprehensive criminal background check procedures for employees, volunteers, and contractors, while establishing clear protocols for handling and protecting sensitive criminal history record information.
Attachments:
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12.B. Approve Second Reading of Revised Board Policy IKF -R - Required Courses
Recommended Motion(s):
Motion to Approve Second Reading of Revised Board Policy IKF-R Required Courses. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
This revision recognizes the need to update graduation requirements to align with current South Dakota Administrative Rules, including the removal of the mandatory 0.5 credit computer requirement, to better reflect evolving educational priorities.
Attachments:
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12.C. Informational Reading of New Board Policy GCPB-E(2) - Acknowledgement of Liquidated Damages Form
Rationale:
Policy GCPB-E(2) Acknowledgement of Liquidated Damages Form ensures that certified staff members formally acknowledge the financial and professional consequences of resigning outside the contract renewal period. This document aligns with Board Policy GCPB and SDCL 13-42-10, outlining specific liquidated damages amounts and potential impacts on certification. By requiring employee initials and signatures, the form provides clear accountability and transparency in the resignation process.
Attachments:
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13. Reports:
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13.A. Superintendent:
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13.A.1. Legislative Update.
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13.A.2. Parent/Caregiver Survey Update.
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13.B. Committee Reports From Board Members and Comments from Associate Board Members
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14. Upcoming Calendar Events:
Week of Feb 10-13 - Parent/Teacher Conferences February 14 - No School, Conference Comp February 17 - Holiday, No School February 19 - Capital Outlay Meeting, 2-4 February 24 - BOE Meeting, 5:00 pm February 25 - Facilities Master Planning |
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15. Executive Session for Superintendent Evaluation according to SDCL 1-25-2.1
Recommended Motion(s):
Motion to move into executive session at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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16. Action As A Result of Executive Session.
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17. Adjournment
Recommended Motion(s):
Motion to adjourn the meeting at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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