December 9, 2024 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition:
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4. Review of Board Working Agreements:
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5. Public Forum:
Links:
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6. Approval of Agenda:
Recommended Motion(s):
Motion to approve the agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7. Consent Agenda Items:
Recommended Motion(s):
Motion to approve the consent agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7.A. Approval of Regular Meeting Minutes of November 25, 2024.
Attachments:
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7.B. Approve Personnel Action
Attachments:
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7.C. Approve the Purchases and Issuing of Accounts Payable and Payroll
Attachments:
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7.D. Approve thirteen (13) high school students for early graduation (graduation in fewer than eight semesters), pending successful completion of all required classes and credits.
Recommended Motion(s):
Approve 13 high school students for early graduation (graduating in fewer than eight semesters), pending successful completion of all required classes and credits. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7.E. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
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7.F. Approve Declaring Library Books as Surplus (surplus for sale or discard).
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8. Items Removed From Consent Agenda
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9. Elementary and Secondary Curriculum and Instruction Items:
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10. Superintendent Items:
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10.A. Approve the following resolution:
BE IT RESOLVED THAT the Douglas School Board hereby recognizes and commends Dawn Beltran on the occasion of her retirement. For twenty-three years, Dawn faithfully served the Douglas School District 51-1, dedicating herself to the success of its staff and students. It is with great sadness that we also acknowledge Dawn's passing on December 2nd, following her courageous battle with ALS. Her planned recognition for retirement now becomes a tribute to her life, work, and countless lives she touched in the Douglas School District and beyond. Dawn's contributions to our community are immeasurable. She was a beloved colleague, mentor, and friend whose positive spirit and unwavering commitment will never be forgotten. While her loss is deeply felt, we are grateful for the time she spent with us and will carry forward her legacy with pride and purpose. Our thoughts and prayers remain with her family, friends, colleagues, and the many students whose lives she shaped. We were truly blessed to have her as a part of our District team, and we will continue to honor her memory.
Recommended Motion(s):
Motion to approve resolution. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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10.B. Education Savings Plan and School Voucher Program Update
Rationale:
During the Governor's Budget address, she rolled out what she is calling Education Savings Accounts, which is just another fancy name for Vouchers. She is proposing 4 million dollars for this initiative. I wanted to take a moment to make sure you were aware of the proposals, and from what we are hearing, the first of several measures along this line that we continue to see each year during the legislative session. This is informational only at this point. I have included a sample resolution that ASBSD has prepared for districts to oppose school voucher proposals. This is an informational item.
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10.C. Review Superintendent Evaluation Timeline
Rationale:
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11. Fiscal Resources Items:
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11.A. Hear report and acknowledge receipt of FY2024 Audit Report conducted by Ketel Thorstenson, LLP.
Recommended Motion(s):
Hear report and acknowledge receipt of FY2024 Audit Report conducted by Ketel Thorstensen, LLP. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Attachments:
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12. Operational Support Services Items:
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12.A. Approve First Reading of Revised Board Policy DLC - Expense Reimbursements.
Recommended Motion(s):
Motion to Approve First Reading of Revised Policy DLC -Expense Reimbursements. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
The revised policy on expense reimbursements, updated by ASBSD, ensures that personnel and officials are reimbursed for authorized expenses aligned with district-approved travel allowances and state law.
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12.B. Approve First Reading of Revised Board Policy DN - School Properties Disposal Procedure.
Recommended Motion(s):
Motion to Approve First Reading of Policy DN - School Properties Disposal Procedure. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
This update to Policy DN: Surplus Property clarifies the processes and conditions for the sale, exchange, or disposal of school district property, including personal and real property, in alignment with state law. The revision provides specific guidelines for appraisals, advertising for bids, public auctions, and the transfer of property to other political subdivisions, ensuring transparency and compliance with South Dakota Codified Laws.
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12.C. Informational Reading of Revised Board Policy AF - Dangerous Weapons in the Schools
Rationale:
The proposed update to Policy AF - Dangerous Weapons in the Schools is necessary to ensure alignment with current state legislative requirements and safety standards. This revision will provide clear guidance for school administrators, staff, and students while maintaining compliance with the most recent state legal mandates.
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12.D. Informational Reading of Revised Board Policy DK - Fiscal Management
Rationale:
The proposed policy revision establishes clear, comprehensive guidelines for financial accountability and oversight within the district, ensuring that all payment claims are processed, verified, and authorized through a structured system of checks and balances.
Attachments:
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13. Reports:
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13.A. Superintendent:
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13.B. Committee Reports From Board Members and Comments from Associate Board Members
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14. Upcoming Calendar Events:
December 23 - January 7 Winter Break - No School for Students January 6 - Special BOE Meeting, 5:00 pm January 6-7 - Staff PD Days January 13 - BOE Meeting, 5:00 pm |
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15. Executive Session
Recommended Motion(s):
Motion to move into executive session at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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16. Action As A Result of Executive Session
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17. Adjournment
Recommended Motion(s):
Motion to adjourn the meeting at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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