September 9, 2024 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition:
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4. Review of Board Working Agreements:
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5. Public Forum:
Links:
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6. Approval of Agenda:
Recommended Motion(s):
Motion to approve the agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7. Consent Agenda Items:
Recommended Motion(s):
Motion to approve the consent agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7.A. Approval of Regular Meeting Minutes for August 26, 2024.
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7.B. Approve Personnel Action
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7.C. Certified Voluntary Separation Requests As Outlined In the 2024-25 Negotiated Agreement.
Recommended Motion(s):
Motion to approve Voluntary Separation Requests for Mary Coates and Kevin Plooster as per terms of the 2024-2025 Negotiated Agreement. The Voluntary Separations are effective at the end of the 2024-25 school year pending completion of the employee's 2024-25 contract. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
The two individuals, named above, constitute the entire pool of certified DSD teachers who submitted an application for Voluntary Separation. All individuals meet the criteria for Voluntary Separation as noted in the 24-25 Negotiated Agreement. The total of the requests = $120,000. This is below the 2% ($281,000) of Instructional Salaries allocation budgeted for Voluntary Separation payments. All requests are effective at the end of the contract year and are pending completion of the employee's 2024-25 contract.
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7.D. Approve the Purchases and Issuing of Accounts Payable and Payroll
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7.E. Approve Cooperative Agreement between Youth and Family Services and Douglas School District for the 2024-25 School Year.
Rationale:
This is the annual agreement for Head Start.
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7.F. Approve Declaring Technology Items as Surplus (surplus for sale or discard).
Recommended Motion(s):
Motion to approve technology items as surplus (surplus for sale or discard). This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
The HP All in Ones came from the HS Library, and were replaced by new models prior to the start of the '24-'25 school year. The iPads were purchased in 2018 and were also replaced by newer models this year. The laptop cases are not in use. I have kept back 40 iPads as spares in case items in circulation need replaced.
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7.G. Approve Conflict Disclosures and Waiver Authorizations As Being Fair and Reasonable and Not Contrary to the Public Interest Pursuant to SDCL 3-23-3.
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8. Items Removed From Consent Agenda
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9. Elementary and Secondary Curriculum and Instruction Items:
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10. Superintendent Items:
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10.A. Approve the following resolution:
BE IT RESOLVED THAT the Douglas School Board hereby recognizes and commends the following staff member on the occasion of his retirement. His many years of dedication and service to the Douglas School District have benefited countless staff and students. The Board wishes him success and happiness in the future. Harvey Miller 37 Years
Recommended Motion(s):
Motion to approve the following resolution. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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10.B. Approve Student Assignment Request as recommended for the 2024-25 school year.
Recommended Motion(s):
Motion to approve Student Assignment Request as recommended for the 2024-25 SY. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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11. Fiscal Resources Items:
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11.A. Additional Capital Outlay Requests Associated With Outdoor Sports Facility:
Recommended Motion(s):
Motion to approve additional Capital Outlay items associated with upgrades to the outdoor athletic facilities. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
We are in the process of finalizing our outdoor sports facilities, four things have come to light that need to be added to the Capital Outlay Budget. Jace Waltman, Maintenance Coordinator, will be available to further discuss the specific needs if requested:
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11.B. BE IT RESOLVED the Douglas School District 51-1 Board of Education, after duly considering the proposed budget and its changes thereto, to be published in accordance with SDCL 13-11-2, hereby approves and adopts its proposed budget and changes thereto, to be its annual budget for Fiscal Year July 1, 2024 through June 30, 2025. The adopted annual budget totals are as follows: General Fund: $26,645,000; Capital Outlay Fund: $4,104,600; Special Education Fund: $6,255,000; Impact Aid Fund: $6,107,550; and Food Service Fund: $1,540,000.
Recommended Motion(s):
Motion to approve the FY25 Budget as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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11.C. Approve the following tax levies for Fiscal Year 2025:
Tax Levies Certified to County Auditor General Fund: AG: $1.197/$1,000 OO: $2.679/$1,000 Other: $5.544/$1,000 Special Education Fund: $1.488/$1,000 Capital Outlay Fund: $5,000,000
Recommended Motion(s):
Motion to Approve Tax Levies as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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12. Operational Support Services Items:
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12.A. Informational Reading of Policy GCB
Rationale:
To align with the new requirements under HB 1020, this policy now includes language reflecting the requirement for certified staff to complete suicide awareness and prevention training and submit certification of completion to the school district. Adoption of this policy update is necessary to ensure the district meets accreditation standards and provides proper oversight of staff training.
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13. Reports:
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13.A. Superintendent:
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13.A.1. First Football Game - Halftime Ceremony
Rationale:
We have reached substantial completion on the football field. This will be our first football game and we would like to have a brief ceremony at halftime to officially recognize the opening of the updated facility. The football field project is complete and the track surfacing and striping will be completed in the next month.
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13.A.2. Select Committee on Legislative Relationships with Ellsworth Air Force Base.
Rationale:
The Select Committee on Legislative Relationships with Ellsworth Air Force Base was formed to address the needs of the base and surrounding area as Ellsworth becomes the new home for the U.S. Air Force's B-21 Aircraft. This is the update presentation that we plan to share with the Committee in Souix Falls on October 24, 2024.
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13.A.3. Ellsworth Air Force Base Legislative Task Force Meeting #2 - October 24 -Sioux Falls
Rationale:
The second task force meeting will be held in Sioux Falls. Trista and I will be presenting to the group regarding the impact the base expansion has on the district.
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13.A.4. IM-28 Information Only
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13.B. Committee Reports From Board Members and Comments from Associate Board Members
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14. Upcoming Calendar Events:
September 13 - Football Field Ceremony, half-time September 23 - BOE Meeting, 5:00 pm |
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15. Executive Session for personnel according to SDCL 1-25-2.1.
Recommended Motion(s):
Motion to move into executive session at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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16. Action As A Result of Executive Session
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17. Adjournment
Recommended Motion(s):
Motion to adjourn the meeting at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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