August 12, 2024 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition:
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4. Review of Board Working Agreements:
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5. Public Forum:
Links:
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6. Approval of Agenda:
Recommended Motion(s):
Motion to approve the agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7. Consent Agenda Items:
Recommended Motion(s):
Motion to approve the consent agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7.A. Approval of Regular Meeting Minutes and Annual Meeting Minutes for July 15, 2024.
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7.B. Approve Financial Reports
Attachments:
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7.C. Approve the Purchases and Issuing of Accounts Payable and Payroll.
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7.D. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
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7.E. Approve Mammoth Sports Construction Change Order in the amount of $15,995.26. After discussion, we have added some additional sidewalks to the project to ensure that the traffic flow makes sense with our new layout. This will include new entry sidewalk from Briggs Street and a new sidewalk from the west side of the high school to the track.
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8. Items Removed From Consent Agenda
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8.A. Approve Personnel Action.
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9. Elementary and Secondary Curriculum and Instruction Items:
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9.A. DSD Summer School Presentation
Rationale:
Jamie Williams will present the achievements and successes of our third year of summer school programming for the Douglas School District. This program is specifically designed to prepare students for transitions to the next grade level, while also enhancing their academic and behavioral skills.
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9.B. Lifeways Partnership
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9.C. Approve new DMS/DHS Coaches Handbook for 2024-25 school year.
Recommended Motion(s):
Motion to approve new DMS/DHS Coaches Handbook as presented for the 2024-25 school year. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
This is a brand new handbook for our middle school through high school coaches. This aligns with our updates in the student Activities Handbook. The intent is to outline expectations and a variety of procedures for coaches/advisors within the DSD activities realm. Prior to submitting, this was put out for feedback to all coaches/advisors, HS Admin, MS Admin, and Sandi.
Attachments:
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10. Superintendent Items:
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10.A. Approve Student Assignment Requests as recommended for the 2024-25 school year.
Recommended Motion(s):
Motion to approve as recommended. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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10.B. Approve Open Enrollment Applications as recommended for the 2024-25 school year.
Recommended Motion(s):
motion to approve open enrollment as recommended. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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11. Fiscal Resources Items:
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11.A. Approve Additional Contingency Transfers for 2023-2024.
Recommended Motion(s):
Approve additional Contingency Transfers as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Finalization of FY24.
Attachments:
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11.B. Approve Additional Supplemental Budget for 2023-2024.
Recommended Motion(s):
Approve Supplemental Budget as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Finalize FY24.
Attachments:
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11.C. Approve Revised Grant Budgets for 2023-2024.
Recommended Motion(s):
Approve Revised Grant Budgets as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Finalize FY24.
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11.D. Approve the following resolution:
LET IT BE RESOLVED that the Douglas School District 51-1 Board of Education hereby approves and authorizes the transfer of Impact Aid funds.
Recommended Motion(s):
Approve the resolution to transfer funds as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Finalize FY24.
Attachments:
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12. Operational Support Services Items:
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12.A. 2024 Summer School Feeding Programming
Rationale:
Jennifer Garner will present the achievements and successes of our summer feeding program for the Douglas School District.
Links:
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12.B. Approve Second Reading of Revised Board Policy Regulation - GCLA-R Travel Allowance.
Recommended Motion(s):
Approve second reading of policy GCLA-R Travel Allowance. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
To ensure our policies remain current and streamlined, we propose the following changes:
Attachments:
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12.C. Demolition/Removal of Modular Unit
Recommended Motion(s):
Motion to approve the low bid of $24,657 from Tatco to remove the modular unit north east of Patriot Stadium. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
The building does not have any utilities connected, it is becoming a safety issue on a number of fronts and lastly it is a visual eyesore. Therefore it needs to be removed. (This unit is located north of patriot stadium and carousel). Tatco has submitted the low bid and can begin the demolition process in the near future.
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13. Reports:
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13.A. Superintendent:
Rationale:
Attachments:
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13.B. Committee Reports From Board Members and Comments from Associate Board Members
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14. Upcoming Calendar Events:
August 13 - All Staff PD Choices Day August 16 - Staff Welcome Back, 7:30 am August 19 - Family Walkthrough, 3:30-7:00 pm August 21 - First Day of School for Students August 26 - BOE Meeting, 5:00 pm |
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15. Executive Session
Recommended Motion(s):
Motion to move into executive session at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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16. Action As A Result of Executive Session
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17. Adjournment
Recommended Motion(s):
Motion to adjourn the meeting at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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