July 15, 2024 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition:
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4. Review of Board Working Agreements:
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5. Public Forum:
Links:
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6. Approval of Agenda:
Recommended Motion(s):
Motion to approve the agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7. Public Hearing on Proposed 2024-25 School District Budget
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8. Consent Agenda Items:
Recommended Motion(s):
Motion to approve the consent agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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8.A. Approve Regular Meeting Minutes for June 24, 2024.
Attachments:
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8.B. Approve Personnel Action
Attachments:
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8.C. Approve the Purchases and Issuing of Accounts Payable and Payroll
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8.D. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
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9. Items Removed From Consent Agenda
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10. Elementary and Secondary Curriculum and Instruction Items:
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11. Superintendent Items:
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11.A. Approve the following resolution:
WHEREAS, Col Patrice Holmes has provided two (2) years of service to the Douglas School District 51-1 as an associate member of the school board; and WHEREAS, the purpose of associate board membership is to provide Ellsworth AFB representatives an opportunity to better understand the operation of the Douglas School District and to express opinions as reflected in the military community; and WHEREAS, Col Patrice Holmes has fulfilled these requirements in an outstanding manner and is retiring with the Air Force; THEREFORE BE IT RESOLVED that the School Board of Douglas School District 51-1 hereby commends Col Patrice Holmes for her outstanding contributions to the Douglas Schools Community.
Recommended Motion(s):
Motion to approve Resolution commending Col Patrice Holmes for her service to the Douglas School District. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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11.B. Confirmation of Col Paul Koecher and CMSgt Tia Mullins as Associate School Board Members representing Ellsworth Air Force Base as per School Board Policy BL.
Recommended Motion(s):
Motion to confirm Col Paul Koecher and CMSgt Tia Mullins as Associate Board Members per School Board Policy BL. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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11.C. Approve the following Staff Handbooks for the 2024-25 school year:
Negotiated Agreement Speech-Language Pathologist Handbook Classified Handbook Coordinator Handbook Administrator Handbook |
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12. Fiscal Resources Items:
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12.A. LET IT BE RESOLVED that the Douglas School District #51-1 Board of Education, after duly considering the FY24 Expenditure needs, hereby approves and authorizes the transfer of FY24 contingency funds to the appropriate expenditure accounts within and between the General Fund and Special Education Funds for payment of instructional materials, equipment and costs not to exceed $414,732.98.
Recommended Motion(s):
Motion to approve Contingency Transfer as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Attachments:
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12.B. Approve Supplemental Budget for FY24.
Recommended Motion(s):
Motion to approve Supplemental Budget as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Attachments:
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13. Operational Support Services Items:
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13.A. Consideration of Badger Clark Roofing Proposal
Recommended Motion(s):
Motion to approve the Badger Clark roof project at a cost of $834,750 with Sanafil Services Inc. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
This spring the board approved the Capital Outlay Plan. We estimated a budget of $2.2 Million for the High School roof. Bids came in well under that amount +/- $1.15 million. Knowing we had additional needs on the roof at Badger Clark, we solicited a bid for the roof through The Equalis Group Purchasing Contract. Given the status of the existing roof and the attached bid, the recommendation is to proceed with the project. Black Hills Roofing will be the general contractor. COOP Architects will provide ongoing support for the project.
Attachments:
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13.B. Approve Second Reading of Revised Board Policy Regulation - GCLA-R Travel Allowance.
Recommended Motion(s):
Motion to approve 2nd Reading of BOE Policy GCLA-R. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
1. Meal reimbursement amounts are set yearly by the State of South Dakota. That is what the district bases meal reimbursement on for staff who are traveling. That amount did not change this past year.
2. Student travel allowance is not required. The allowance is intended to provide a supplemental resource for students. 3. The state mileage reimbursement rate has been adjusted from $0.51 per mile to $0.655 per mile. Additionally, the personal vehicle allowance rate has been updated from $0.28 per mile to $0.295 per mile. These changes reflect the newly established reimbursement amounts.
Attachments:
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13.C. Approve First Reading of Revised Board Policy BHD - Board Member Compensation and Expenses.
Recommended Motion(s):
Motion to approve First Reading of revised Board Policy BHD - Board Member Compensation and Expenses. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
The School Board shall set a per diem amount for each member. The amount of the per diem may not exceed the South Dakota Board of Education Standards current rate of $166.
Attachments:
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14. Reports:
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14.A. Superintendent:
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14.B. Committee Reports From Board Members and Comments from Associate Board Members
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15. Upcoming Calendar Events:
July 22-25 - Adaptive Schools Training August 8-9 - ASBSD Joint Convention, Sioux Falls August 12 - BOE Meeting, 5:00 pm |
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16. Adjournment
Recommended Motion(s):
Motion to adjourn the meeting at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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