April 8, 2024 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition:
National Assistant Principal Week (April 1-5) Paraprofessional Day (April 3) School Librarian Appreciation Day (April 4) |
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4. Review of Board Working Agreements:
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5. Public Forum:
Links:
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6. Approval of Agenda:
Recommended Motion(s):
Motion to approve the agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7. Consent Agenda Items:
Recommended Motion(s):
Motion to approve the consent agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7.A. Approval of Regular Meeting Minutes for March 25, 2024.
Attachments:
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7.B. Approve Personnel Action
Attachments:
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7.C. Approve the Purchases and Issuing of Accounts Payable and Payroll.
Attachments:
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7.D. Board Report of Students Missing Birth Certificate.
Rationale:
According to SDCL 13-27-3.1, any person who is required to cause any child to attend any public school in this state shall, either at the time of enrollment or within thirty days of initial enrollment, provide a certified copy of the child's birth certificate. A violation of this section is a Class 2 misdemeanor. SDCL 13-27-3.3 provides that those not complying be reported to the school board. If not corrected within thirty days after the report, the state's attorney shall be notified.
Links:
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7.E. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
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8. Items Removed From Consent Agenda
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9. Elementary and Secondary Curriculum and Instruction Items:
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9.A. Approve Douglas-New Underwood Soccer Cooperative Sponsorship.
Recommended Motion(s):
Motion to approve soccer cooperative. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Rapid City Christian dissolved the RCC/Douglas/NU co-op from soccer effective Fall 2024-25. Douglas and New Underwood ADs would like to continue on as a Douglas/New Underwood Co-op for the sport of soccer starting Fall 2024-25.
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10. Superintendent Items:
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10.A. Request For Recognition Of Transportation Group For Collective Bargaining:
Recommended Motion(s):
Motion for the transportation department to provide the district, in writing, the names and positions of all eligible employees they want to represent. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
The Douglas Transportation group, comprised of the bus drivers and bus aides, seeks voluntary recognition from the Douglas School District Board of Education as their own collective bargaining unit per SDCL 3-18-2.
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11. Fiscal Resources Items:
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12. Operational Support Services Items:
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12.A. Approve SECOND Reading of Policy IIBFA - Use of Artificial Intelligence Technology.
Recommended Motion(s):
Motion to Approve SECOND Reading of Policy IIBFA - Use of Artificial Intelligence Technology. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Douglas School District leadership, like others, should responsibly consider how AI might affect the work and learning environment. It is our belief that while care should be given to understanding the potential pitfalls of AI use, it is a technology that will increasingly drive the world our students will experience. This policy draft offers a position we believe embraces the technology while establishing the expectation of teaching, learning, and workplace integrity.
Attachments:
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12.B. Approve FIRST READING of Board Policies, Section J, JECB - JEG.
Recommended Motion(s):
Motion to Approve FIRST READING of Board Policies, Section J, JECB - JEG. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Policies within Section J, Students need refreshed.
JECB is the district open enrollment policy. The policy provides the district's Emergency Clause definition for the enrollment of military and staff member children. Redundancy was removed from the policy. Policies JED through JEDA-E3 are being postponed for First Reading at the request of Exec. Directors. More work is being done at the Principal level to develop processes and definitions of Excused/Unexcused absences and the accounting process for those excuses. More information will follow. JEDB expands language to include student dismissal from out-of district after school activities. JEG includes language that identifies GED and Religious Exemption as permissible exclusions under Compulsory Attendance Laws. Designee and grammar corrections occur within other policies.
Attachments:
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12.C. Approve Bid Item #2357 as Recommended. High School Roof Replacement.
Recommended Motion(s):
Motion to Approve Bid Item #2357 as Recommended. High School Roof Replacement. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Replacement of HS Roof was previously approved through Capital Outlay. Bid Opening was held 3-28-24
Four companies bid the project, and met all requirements. Low bid was from All-American Roofing and Sales, $1,033,679.00 Recommend accepting the bid from All-American Roofing and Sales.
Attachments:
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13. Reports:
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13.A. Superintendent:
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13.B. Committee Reports From Board Members and Comments from Associate Board Members
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14. Upcoming Calendar Events:
April 22 - BOE Meeting, 5:00 pm May 13 - BOE Meeting, 5:00 pm |
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15. Executive Session for Negotiations according to SDCL 1-25-2.4.
Recommended Motion(s):
Motion to move into executive session at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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16. Action As A Result of Executive Session
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17. Adjournment
Recommended Motion(s):
Motion to adjourn the meeting at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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