February 26, 2024 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition: School Bus Driver Appreciation
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4. Review of Board Working Agreements:
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5. Public Forum:
Links:
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6. Approval of Agenda:
Recommended Motion(s):
Motion to approve the agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7. Consent Agenda Items:
Recommended Motion(s):
Motion to approve the consent agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7.A. Approval of Regular Meeting Minutes for February 12, 2024.
Attachments:
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7.B. Approve Personnel Action
Attachments:
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7.C. Approve Financial Reports.
Attachments:
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7.D. Approve the Purchases and Issuing of Accounts Payable.
Attachments:
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7.E. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
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8. Items Removed From Consent Agenda
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9. Elementary and Secondary Curriculum and Instruction Items:
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9.A. Special Education Trend Data
Rationale:
Monica Waltman, Director of Special Services, will deliver a presentation on Special Education trend data. The objective of this session is to enhance our comprehension of the impact and implications of specialized services within the framework of the Douglas School District.
Links:
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10. Superintendent Items:
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11. Fiscal Resources Items:
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11.A. Mammoth Sports Construction
Rationale:
The district has been in conversations with Mammoth Construction regarding potential upgrades to our outdoor sports facilities. We will be getting additional information from them next week regarding upgrades to our track and football field.
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12. Operational Support Services Items:
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12.A. Award Bid #2307 for Construction of Douglas High School Secure Entrance.
Recommended Motion(s):
Motion to Approve Bid #2307 for Construction of Douglas High School Secure Entrance to Seco Construction $111,200. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
The DHS front entrance is in need of renovation to ensure a more secure environment. This project was originally proposed as having potential to be paid for under the Homeland Security Grant. That grant has been submitted and we are awaiting approval.
The bid opening was held at Douglas School District, 10:00AM, 2/15/2024. Three companies bid the project. Seco Construction was the low bidder at $111,200. The acceptance of this bid is necessary in order to proceed with the approval process for grant award, as well as the itemization of items that may be included in the grant. Additional discussion will be held regarding final execution of the project, priorities, and available funds.
Attachments:
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12.B. Approve SECOND READING of REVISED Policy IKFA, IKFA-E, Early Graduation.
Recommended Motion(s):
Motion to Approve SECOND READING or REVISED Policy IKFA, IKFA-E, Early Graduation. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Policy IKFA and Exhibit IKFA-E are in need of revision. Based on our research and discussion, we propose simplified language opening Early Graduation to those who have earned the required credits and submit a letter of request. If approved, this revision would require that exhibit IKFA (E1) be deleted. It would be obsolete.
Attachments:
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12.C. Approve SECOND READING of REVIEWED and REVISED policies Section K, KA-KK.
Recommended Motion(s):
Motion to Approve SECOND READING of REVIEWED and REVISED policies Section K, KA-KK. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Policies KA-KK within the School Community Relations portion of the Douglas District Policy manual are in need of revision.
The majority of these policies are for review only and contain few changes. Others contain Superintendent/Designee changes. KBC News Media Relations, KBCA News Releases includes reference to Communications Coordinator as the primary point of contact. We propose deleting KG-E Building Use Application. Building Use agreements are now completed online making this triplicate form unnecessary. KGC adds a reference to Vaping to coincide with the recently approved Student Smoking policy. KK has been modified to be in line with policy KGB for which visitors on school property create disturbance to the educational environment.
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12.D. Approve FIRST READING of REVIEWED and REVISED Policies, Section K, KL-KMB.
Recommended Motion(s):
Motion to Approve FIRST READING of REVIEWED and REVISED Policies, Section K, KL-KMB. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Policies KL - KMB are in need of renewal or revision.
Proposed changes: Include language within policy KL indicating that matters of potential staff discipline are to be handled through investigation per policy GBC. Expand regulation KL-R to include Supervisors as opposed to principals. Proper routing of complaints regarding instructional materials and library materials, to include Academic Execs. as well as language included in 2023 ASBSD recommended revisions.
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13. Reports:
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13.A. Superintendent:
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13.B. Committee Reports From Board Members and Comments from Associate Board Members
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14. Upcoming Calendar Events:
March 11 - BOE Meeting, 5:00 pm March 14 - End of 3rd Quarter March 15 - No School for Students; Staff PD Day |
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15. Executive Session
Recommended Motion(s):
Motion to move into executive session at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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16. Action As A Result of Executive Session
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17. Adjournment
Recommended Motion(s):
Motion to adjourn the meeting at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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