February 12, 2024 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition:
The Retired Enlisted Association (TREA) Auxiliary Chapter 29 American Legion Post 315 - Jim Carlson National School Counselors Week - February 5-9 South Dakota School Board Recognition Week is February 19-23. CTE Program of the Year - Jason Boeding CTE Program Recognition and Presentation - Peyton Cast, Kiernan Holmes, Taylor Irwin, Joseph Hammer, and Khi Jackson. |
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4. Review of Board Working Agreements:
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5. Public Forum:
Links:
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6. Approval of Agenda:
Recommended Motion(s):
Motion to approve the agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7. Consent Agenda Items:
Recommended Motion(s):
Motion to approve the consent agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7.A. Approval of Regular Meeting Minutes for January 22, 2024.
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7.B. Approve the Purchases and Issuing of Accounts Payable and Payroll
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7.C. Acknowledge receipt of letter from the Douglas Education Association indicating the desire to enter into negotiations for the 2024-25 school year.
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7.D. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
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8. Items Removed From Consent Agenda
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8.A. Approve Personnel Action
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9. Elementary and Secondary Curriculum and Instruction Items:
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10. Superintendent Items:
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10.A. Approve open enrollment application under the Emergency Clause of Board Policy JECB - Open Enrollment.
Recommended Motion(s):
Motion to approve open enrollment application under the Emergency Clause of Board Policy JECB. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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10.B. Legislative Update on HB 1206 and SB 204.
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11. Fiscal Resources Items:
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12. Operational Support Services Items:
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12.A. Approve the Disposal of One (1) District Bus as Salvage.
Recommended Motion(s):
Motion to Approve the Disposal of One (1) District Buses as Salvage. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
One bus in the district fleet is currently usable but has had an engine replacement and is slated to be moved to spare status. Although functional, this bus will not be used unless for emergency need.
DSD was approved to receive funds through Round 16 of the Clean Diesel Grant Program. This provides us the opportunity to apply funds toward the purchase of 1 new buses that meet EPA Clean Diesel emissions standards. Douglas has taken advantage of this program in the past. Disposal of this buses is required in order for the district to receive the grant funds $31,000. We recommend replacing it now as the bus must be running in order to take advantage of the grant funds.
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12.B. Approve REVISED Job Description for Executive Director of Operational Support Services.
Recommended Motion(s):
Motion to Approve REVISED Job Description for Executive Director of Operational Support Services. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
The upcoming vacancy for Executive Director of Operational Support Services prompts revision of this job description. The description has been revised to align with shifts in responsibility, as well as formatting.
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12.C. Approve NEW Title VI Educator Job Description.
Recommended Motion(s):
Motion to Approve NEW Title VI Educator Job Description. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
DSD currently employs a Title VI Educator to address the needs of Native American students. This job description clarifies expectations of the position.
Attachments:
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12.D. Approve SECOND READING of Board Policy Exhibit JGD-E(1), Notice of Hearing for Long-Term Suspension/Expulsion.
Recommended Motion(s):
Motion to Approve SECOND READING of Board Policy Exhibit JGD-E(1). This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
This exhibit was under review when we bought to the Feb. 12, 2024 meeting associated policies within section J. No intent is changed within this revision. Language/grammar changes only.
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12.E. Approve SECOND READING of REVISED Policies Section J, JHCC-JHCD-E.
Recommended Motion(s):
Motion to Approve SECOND READING of REVISED Policies Section J, JHCC-JHCD-E. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Policies JHCC - JHCD-E were in need of revision due to changes in Health Requirements since 2016. The attached changes were recommended by our school nurses.
Changes include, update in communicable diseases list, removal of incubation periods, addition of school nurse to advisory committee and update to District Medication form.
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12.F. Approve FIRST READING of REVISED Policy IKFA, IKFA-E, Early Graduation.
Recommended Motion(s):
Motion to Approve FIRST READING or REVISED Policy IKFA, IKFA-E, Early Graduation. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Policy IKFA and Exhibit IKFA-E are in need of revision. Based on our research and discussion, we propose simplified language opening Early Graduation to those who have earned the required credits and submit a letter of request. If approved, this revision would require that exhibit IKFA (E1) be deleted. It would be obsolete.
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12.G. Approve FIRST READING of REVIEWED and REVISED policies Section K, KA-KK.
Recommended Motion(s):
Motion to Approve FIRST READING of REVIEWED and REVISED policies Section K, KA-KK. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Policies KA-KK within the School Community Relations portion of the Douglas District Policy manual are in need of revision.
The majority of these policies are for review only and contain few changes. Others contain Superintendent/Designee changes. KBC News Media Relations, KBCA News Releases includes reference to Communications Coordinator as the primary point of contact. We propose deleting KG-E Building Use Application. Building Use agreements are now completed online making this triplicate form unnecessary. KGC adds a reference to Vaping to coincide with the recently approved Student Smoking policy. KK has been modified to be in line with policy KGB for which visitors on school property create disturbance to the educational environment.
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12.H. Hear INFORMATIONAL READING of REVIEWED and REVISED Policies, Section K, KL-KMB.
Rationale:
Policies KL - KMB are in need of renewal or revision.
Proposed changes: Include language within policy KL indicating that matters of potential staff discipline are to be handled through investigation per policy GBC. Expand regulation KL-R to include Supervisors as opposed to principals. Proper routing of complaints regarding instructional materials and library materials, to include Academic Execs. as well as language included in 2023 ASBSD recommended revisions.
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13. Reports:
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13.A. Superintendent:
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13.B. Committee Reports From Board Members and Comments from Associate Board Members
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14. Upcoming Calendar Events:
February 13 & 15 - Parent/Teacher Conferences February 16 - No School, Conference Comp Day February 19 - No School, Holiday February 26 - BOE Meeting, 5:00 pm |
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15. Executive Session for Negotiations according to SDCL 1-25-2.4.
Recommended Motion(s):
Motion to move into Executive Session for Negotiations according to SDCL 1-25-2.4. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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16. Executive Session to conduct Superintendent's Evaluation according to SDCL 1-25-2.1.
Recommended Motion(s):
Motion to move into executive session at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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17. Action As A Result of Executive Session
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18. Adjournment
Recommended Motion(s):
Motion to adjourn the meeting at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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