January 8, 2024 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition:
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4. Review of Board Working Agreements:
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5. Public Forum:
Links:
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6. Approval of Agenda:
Recommended Motion(s):
Motion to approve the agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7. Consent Agenda Items:
Recommended Motion(s):
Motion to approve the consent agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7.A. Approval of Regular Meeting Minutes of December 11, 2023.
Attachments:
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7.B. Approve Financial Reports
Attachments:
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7.C. Approve the Purchases and Issuing of Accounts Payable and Payroll
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7.D. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
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8. Items Removed From Consent Agenda
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8.A. Approve Personnel Action
Recommended Motion(s):
Motion to approve Personnel Action for January 8, 2024. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Attachments:
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9. Elementary and Secondary Curriculum and Instruction Items:
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10. Superintendent Items:
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10.A. 2024 Board Negotiating Team:
Recommended Motion(s):
Motion to appoint board members X and Y along with the business manager and superintendent to serve on the negotiations team. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Per our conversation this fall, there was interest in appointing 2 members of the board to be involved in the negotiations process with the entire board voting on the final package. If we would like to proceed in that manner, I would recommend that we appoint two members of the board along with the superintendent and business manager to serve on the negotiations team.
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11. Fiscal Resources Items:
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11.A. BE IT RESOLVED that the Douglas Board of Education, in accordance with Board Policy BBB, hereby sets the Douglas School District Board Election for June 4, 2024. Polls will be open from 7:00 am until 7:00 pm.
Recommended Motion(s):
Motion to approve resolution regarding school board election. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
The District is working again with the City this year on an agreement to hold a concurrent election with the City of Box Elder. The agreed-upon contract from last year has been sent to the City and is currently awaiting approval. The concurrent election will be held at the Box Elder Community Center.
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11.B. Approve appointment of Election workers and counters for the June 4, 2024 School Board Election as follows:
Election Workers: Shannon Bonner, Dawn Beltran & Rene Emme Election Counters: Connie Mogensen, Monica Knapp & Julie Kopp
Recommended Motion(s):
Motion to approve appointment of Election workers and counters as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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12. Operational Support Services Items:
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12.A. Approve FIRST READING of Board Policies Section J, JGD-JOB(E).
Recommended Motion(s):
Motion to Approve FIRST READING of Board Policies Section J, JGD-JOB(E). This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Policies Section J, JGD- JOB-E were presented for Informational Reading during the Dec. 11, 2023 meeting. These policies are in need of revision due to original adoption date, updates in language, SDCL etc.
Since INFORMATIONAL READING, policy JFHAA- Field Trips has been updated at the request of the board. This change removes the requirement for the board to approve all Field Trips. The change gives the Superintendent/ designee this authority. JHCDC has been updated to include hypoglycemia. ]No additional changes are proposed since Informational Reading.
Attachments:
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12.B. Hear INFORMATIONAL READING of REVISED Policies Section J, JHCC-JHCD-E.
Rationale:
Policies JHCC - JHCD-E were in need of revision due to changes in Health Requirements since 2016. The attached changes were recommended by our school nurses.
Changes include, update in communicable diseases list, removal of incubation periods, addition of school nurse to advisory committee and update to District Medication form.
Attachments:
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12.C. Approve NEW Job Description, Director of Human Resources.
Recommended Motion(s):
Motion to Approve NEW Job Description, Director of Human Resources. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
As mentioned during the Dec. 11 meeting, we are currently advertising two jobs concurrently; Executive Director of Operational Support Services and Director of Human Resources. Rationale was to expand our potential applicant pool based upon experience and qualification. Only ONE of the two positions would be filled. Attached is the proposed Director of Human Resources job description for approval.
Attachments:
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12.D. Approve REVISIONS to Social Worker Job Description.
Recommended Motion(s):
Motion to approve REVISIONS to Social Worker Job Description. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Douglas District is continuously analyzing the Health and Wellbeing needs of our students and families. We have identified a need to increasingly improve our ability to provide outreach services with our patrons as well as increase our ability to connect them with services outside our district which may further support their needs. This revision addresses that need.
Attachments:
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13. Reports:
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13.A. Superintendent:
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13.B. Committee Reports From Board Members and Comments from Associate Board Members
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14. Upcoming Calendar Events:
January 15 - Holiday - No School January 22 - BOE Meeting, 5:00 pm |
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15. Executive Session for personnel according to SDCL 1-25-2.1.
Recommended Motion(s):
Motion to move into executive session at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Board members to finalize the superintendent's evaluation.
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16. Action As A Result of Executive Session
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17. Adjournment
Recommended Motion(s):
Motion to adjourn the meeting at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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