September 11, 2023 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition: ASBSD ALL Award
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4. Review of Board Working Agreements:
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5. Public Forum:
Links:
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6. Approval of Agenda:
Recommended Motion(s):
Motion to approve the agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7. Consent Agenda Items:
Recommended Motion(s):
Motion to approve the consent agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7.A. Approval of Regular Meeting Minutes for August 28, 2023.
Attachments:
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7.B. Approve Personnel Action
Attachments:
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7.C. Approve the Purchases and Issuing of Accounts Payable and Payroll.
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7.D. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
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7.E. Approve Accepting Donor's Choose, VES Staff Member Furniture Donation.
Recommended Motion(s):
Motion to Approve Accepting Donor's Choose, VES Staff Member Furniture Donation. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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8. Items Removed From Consent Agenda
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9. Elementary and Secondary Curriculum and Instruction Items:
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10. Superintendent Items:
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10.A. Demographics Study Update by Rob Schwartz, RSP & Associates.
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10.B. Approve Student Assignment Requests as recommended to attend Douglas School District for the 2023-24 school year.
Recommended Motion(s):
Motion to approve student assignment requests as recommended. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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11. Fiscal Resources Items:
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11.A. BE IT RESOLVED the Douglas School District 51-1 Board of Education, after duly considering the proposed budget and its changes thereto, to be published in accordance with SDCL 13-11-2, hereby approves and adopts its proposed budget and changes thereto, to be its annual budget for fiscal year July 1, 2023 through June 30, 2024. The adopted annual budget totals are as follows: General Fund $25,350,000; Capital Outlay Fund $1,861,350; Special Education Fund $5,825,000; Impact Aid Fund $5,736,600; and Food Service Fund $1,545,000. (Copy Attached)
Recommended Motion(s):
Motion to approve the FY24 Budget as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Attachments:
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11.B. Approve the following tax levies for Fiscal Year 2024:
Tax Levies Certified to the County Auditor General Fund: AG $1.320/$1,000 OO $2.954/$1,000 Other $6.113/$1,000 Special Education Fund: $1.574/$1,000 Capital Outlay Fund: $4,500,000.00
Recommended Motion(s):
Motion to Approve Tax Levies as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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12. Operational Support Services Items:
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12.A. Approve SRO Memorandum of Understanding Between Douglas School District and Pennington County Sheriff's Office for 2023-2024 School Year.
Recommended Motion(s):
Motion to Approve SRO Memorandum of Understanding Between Douglas School District and Pennington County Sheriff's Office for 2023-2024 School Year. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Proposed changes.
1. Year agreement. 2. Language added regarding school authority and responsibility to supervise students. 3. Language changed to include "district administration" in matters of dissatisfaction. 4. Language improved regarding mutual sharing of information.
Attachments:
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12.B. Approve SECOND READING of REVISED Board Policy EFB, Free and Reduced Price Food Services.
Recommended Motion(s):
Motion to approve SECOND READING of REVISED Board Policy EFB, Free and Reduced Price Food Services. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Currently, families who qualify for Reduced meals pay $.30 for breakfast and $.40 for lunch. During FY23, that amounted to a total of $10,662.00. That amounts to 1% of the total proceeds receipted in the Food Service Fund.
By offering free meals to all families who qualify for reduced meals (they all MUST fill out the free/reduced form), we hope to (1) benefit additional families with free meals; (2) increase participation with all our families to fill out the free/reduced applications and possibly (3) increase funds received in programs (Title I, ERate, etc) which use the free/reduced applications as funding sources for the District with a minimum cost to the District. By evaluating annually, if the Food Service Fund is no longer able to offer free meals to those that qualify for reduced meals, the District can return to charging $.30 for breakfast and $.40 for lunch to those families.
Attachments:
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12.C. Approve VOLUNTARY SEPARATION PLAN REQUESTS as recommended per terms of the 2023-2024 Negotiated Agreement. Voluntary Separation is effective at the end of the 2023-24 school year pending completion of the employee's 2023-24 contract.
Recommended Motion(s):
Motion to Approve VOLUNTARY SEPARATION PLAN REQUESTS as Recommended per terms of the 2023-2024 Negotiated Agreement. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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12.D. Approve Personnel Secretary and Curriculum Secretary Job Descriptions.
Recommended Motion(s):
Motion to Approve Personnel Secretary and Curriculum Secretary Job Descriptions. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Currently, the Personnel/Curriculum Secretary job duties reside within one job description. We propose separating the two descriptions into two distinct job descriptions. This will allow for any future full or part time hiring configurations as may be needed to staff the positions in the future.
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13. Reports:
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13.A. Superintendent:
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13.B. Committee Reports From Board Members and Comments from Associate Board Members
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14. Upcoming Calendar Events:
September 25 - BOE Meeting, 5:00 p.m. October 3 & 5 - Parent-Teacher Conferences October 6 - Conference Comp Day - No School October 9 - Native American Day - No School October 10 - BOE Meeting, 5:00 p.m. |
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15. Executive Session for Assignment of Students according to SDCL 1-25-2.2.
Recommended Motion(s):
Motion to move into executive session at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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16. Action As A Result of Executive Session
Recommended Motion(s):
Motion to approve. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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17. Executive Session for Negotiations according to SDCL 1-25-2.4.
Recommended Motion(s):
Motion to move into executive session at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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18. Adjournment
Recommended Motion(s):
Motion to adjourn the meeting at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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