Monday, July 10, 2023 After the Regular Meeting - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION

1. Business Manager Calls Meeting To Order.

2. Business Manager Administers the Oath of Office to New Board Member.

3. Approve Agenda.

4. Election of Officers.

5. Set Date, Time, and Place for Regular Board of Education Meetings.

6. Approve the Appointment of BOE Representation on District Committees.

7. Designate the Use of Parliamentary Procedure Guidelines as provided by the Associated School Boards of South Dakota for Board Meetings.

8. Set Compensation for Board Members. (Maximum set by law is $75.00)

9. Approve the following Resolution:
BE IT RESOLVED that in order to comply with SDCL 1-25-1, as amended by HB 1172 (2018 Legislative Session), which states "The chair of the public body shall reserve at every official meeting by the public body a period for public comment, limited at the chair's discretion, but not so limited as to provide for no public comment," and also provide for a known procedure by which there may be public participation at school board meetings, the President of the Douglas School District Board of Education shall apply and follow School Board Policy BDDH with respect to public participation at all school board meetings.

10. Approve the Adoption of All Previous Board Policies in Effect as of June 30, 2023.

11. Consent Agenda Items:
 

11.A. Approval the Purchases and Issuing of Accounts Payable for Fiscal Year 2023-24.

12. Financial Authorizations:

12.A. Approve the Following Depositories for Funds and Investments of the Douglas School District 51-1 for the 2023-24 School Year.

BANK		ACCOUNT
U.S. Bank Rapid City, SD		General Fund Impact Aid Fund Special Education Fund Capital Outlay Fund Unemployment Fund Federal Project Fund Health & Dental Trust Investments
Wells Fargo Bank SD		Fiduciary Fund Food Service Fund Investments
American State Bank		Investments
First National Bank		Investments
Pioneer Bank & Trust		Investments
Great Western Bank		Investments
Highmark		Investments
South Dakota FIT		Investments
First Western Bank		Investments

 

12.B. Authorize an Imprest Cash Revolving Fund in the Amount of $2,000 for the 2023-24 School Year and Authorize the Business Manager to Make Advance Payments for Meals and Miscellaneous Expenditures as Deemed Necessary.

12.C. Authorize the Business Manger to Establish a Petty Cash Fund in the Amount of $75.00 for Various Functions of the School District as Deemed Necessary, and Further Authorize the Business Manager to Establish an Imprest Fund in the Amount of $420 for the School Food Services Program.

12.D. Authorize the Superintendent or Business Manager to Sign All State Vouchers Entering Claims on Behalf of the School District for the 2023-24 School Year.

12.E. Approve the Submission of the 2023 Annual Report and Authorize the Superintendent and Business Manager to Sign on Behalf of the District.

12.F. Authorize the Business Manager and/or her Representative as the School District Purchasing Agent for the 2023-24 School Year.

12.G. Authorize the Business Manager to Advertise for Bids on Necessary Items during the 2023-24 School Year.

12.H. Douglas School District has determined that Black Hills Special Services Cooperative (BHSSC) is the only vendor (single source) within the region that can provide all the necessary services needed by the District. The Board approves to use BHSSC for such services under a Noncompetitive Proposal.

13. Annual Appointments:

13.A. Name the Rapid City Journal as the Official Newspaper for the 2023-24 School Year; and, the District Newsletter and District Webpage will also be Used for Providing District Information to the Public.

13.B. Approve Contracting with the Firm of Ketel Thorstenson, LLP to Conduct the Annual Audit for the Period Ending June 30, 2023.

13.C. Approve Retaining the Law Firm of Lynn, Jackson, Shultz & LeBrun and Attorney Rodney Freeman to represent the District for Legal Matters During the 2023-24 School Term. 

13.D. Appoint Business Manager, Trista Olney, as Administrator of Fiduciary Funds.

13.E. Authorize the Superintendent of Schools to Close Schools because of Weather or Emergency and, in the event of the Superintendent's Absence, follow the set Chain of Command.

13.F. Authorize the Appointment of the Superintendent as the Age Discrimination Act Compliance Officer.

13.G. Authorize the Appointment of the Executive Director of Operational Support Services as the Asbestos Compliance Officer.

13.H. Authorize the Executive Director of Operational Support Services and the Network Coordinator to Maintain Access to the District's Electronic Network.

13.I. Authorize the Appointment of All Building Principals as Truancy Officer.

13.J. Authorize the Appointment of the Executive Director of Operational Support Services as the Title IX Compliance Officer.

13.K. Authorize the Appointment of the Special Services Director as the Rehabilitation Action Section 504 Compliance Officer.

13.L. Authorize the Appointment of the Special Services Director as the Americans with Disabilities Act Compliance Officer.

13.M. Approve the following Resolutions for the 2023-24 School Term:

 BE IT RESOLVED that the Business Manager be authorized to make application for all local, state, and federal funds for which the school district may qualify during the 2023-24 school year;
     BE IT FURTHER RESOLVED that the Superintendent or Executive Director of Academics be authorized to sign as the authorized District representative for all categorical or block grant State or Federal program applications;
     BE IT FURTHER RESOLVED that the Superintendent or Executive Director of Academics be authorized to sign fiscal reports for the Title Programs;
     BE IT FURTHER RESOLVED that the Superintendent of Schools and the Business Manager are authorized to purchase and/or receive State Surplus Property. 
     BE IT RESOLVED that the Business Manager be fully authorized to make proper application and to sign all papers required for funds available to the District from the Federal Government under Public Law 7003 Impact Aid for the 2023-24 school term. 
     BE IT RESOLVED that the Business Manager be fully authorized to make proper application and to sign all papers required for funds available to the District from the Federal Government under Public Law 7002 Impact Aid for the 2023-24 school year.
     WHEREAS, the nature of tax collections, federal deposits, and other revenue is such that cash on deposit in the District’s Depositories at times exceeds the requirement for current expenditures.
     NOW THEREFORE, BE IT RESOLVED that the Business Manager is hereby directed to invest such cash balances which may exist in interest-bearing certificates, time deposits and government issues and the investments be determined in accordance with expenditure requirements and that such interest as is earned on said deposits be credited to the General Fund.

13.N. Authorize Participation in the following Associations:
          Associated School Boards of South Dakota (ASBSD)
          Impacted Schools of South Dakota (ISSD)
          Military Impacted Schools Association (MISA)
          Military Interstate Children's Compact Commission (MIC3)
          National Association of Federally Impacted Schools (NAFIS)
          Large School Group of South Dakota

13.O. Approve the Use of Electronic Signatures for all Accounts Payable and Payroll Checks for the 2023-24 School Year.

14. Elementary and Secondary Curriculum and Instruction Items:

14.A. Approve Certified Stipend Rate: $60.00 for Half Day; $120.00 for Full Day.

14.B. Approve High School Department Head Stipend Rate of $1,500 for the 2023-24 School Year.

14.C. Approve the 2023-24 Douglas School District Comprehensive Plan for Special Education.

14.D. Acknowledge the Indirect Cost Rates for the 2023-24 School Term as Computed by the Office of Elementary and Secondary Education, noting that the Douglas School District Restricted Rate will be 1.77% and the Non-Restricted Rate will be 18.11%.

15. Superintendent Items:

15.A. Authorize the Superintendent of Schools and/or his designee to Travel to Locations that are Necessary for the Operation of the School District.

15.B. Approve the following Resolution for the 2023-24 School Year:

WHEREAS, the Superintendent of Schools is required to attend meetings and events necessary for the operations of the school district, both in-district and in the local area; 
THEREFORE BE IT RESOLVED that the Douglas Board of Education will provide the Superintendent with a $100 per month allowance for in-district and local travel, paid quarterly; in addition, travel outside of Rapid City will be reimbursed at the GSA POV mileage rate and processed quarterly.

16. Operational Support Services Items:

16.A. Authorize the Superintendent of Schools or his designee to hire contractual and non-contractual personnel for the school district during the 2023-24 school year subject to the concurrence of the Board of Education at its next regular meeting after the date of hiring; all contracts shall not be effective or binding until approved by the Board of Education; and approve the use of the automatic signature for all professional contracts to be issued during the 2023-24 school year.

16.B. Approve the Publication of Employee Salary Amounts for the 2023-24 School Term. (Attachment)

16.C. Approve the following Rates for Substitute Teachers in the Douglas School District for the 2023-24 School Term:
       Non-certified is $120 per day;
       Certified is $150 per day.

16.D. Authorize the Executive Direction of Operational Support Services to submit an Intent to Renew Agreement and the 2023-24 Policy for Hot Lunch Program and further to provide a hot lunch program at all levels and a milk program for kindergarten with a schedule of charges as follows:
       Lunch                                   Breakfast
Elementary K-5    $2.60              Student (K-12)     $2.10
Secondary 6-12   $2.85               Adult                   $2.85
Adult                    $5.00 
Milk                      $0.50

16.E. Approve Participation in Delta Dental for Student Dental Accident Insurance Program and the South Dakota High School Activities Association (SDHSAA) Student Accident Insurance Program for the 2023-24 School Term. 

16.F. Approve the following High School Co-Curricular Admission Rates for the 2023-24 School Year for Out-of-District Attendees:
     Adults                                            $5.00
     Students (Grades 1-12 with ID)     $3.00

16.G. Authorize the Issuance of Complimentary Activity Passes to all Employees and to all Residents/Students of the District for the 2023-24 School Term and Lifetime Complimentary Activity Passes for all Retired Employees and Senior Citizens (age 55 and over).

16.H. Approve the District Participation in the Emergency School Bus Mutual Assistance Pact for the 2023-24 School Term.

17. Items Removed From Consent Agenda 

18. School Board Work Session.

18.A. Review of Board of Education Working Agreement.

18.B. Review of Code of Conduct for School Board Members.

18.C. District Goals Process Update.

19. Adjournment