May 22, 2023 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition:
Curriculum Director of the Year Retirees |
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4. Review of Board Working Agreements:
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5. Public Forum:
Links:
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6. Approval of Agenda:
Recommended Motion(s):
Motion to approve the agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7. Consent Agenda Items:
Recommended Motion(s):
Motion to approve the consent agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7.A. Approval of Regular Meeting Minutes of May 8, 2023 and Special Meeting Minutes of May 16, 2023.
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7.B. Approve Personnel Action
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7.C. Approve Financial Reports
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7.D. Approve the Purchases and Issuing of Accounts Payable.
Attachments:
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7.E. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
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7.F. Approve the reelection of one hundred seventy three (173) certified contracts for the 2023-24 school year.
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7.G. Approve the reelection of twelve (12) administrator contracts for the 2023-24 school year.
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7.H. Approve Overnight and Out-of-State Summer Activity Trip Requests.
Recommended Motion(s):
Motion to Approve summer activity trips:
June 9-11 Football to Chadron State Camp;
July 12-14 Volleyball to SDSU Team Camp;
July 23-25 Volleyball to Sioux Falls. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Athletes and coaches are encouraged to use the summer to work on fitness, skills and team building at competitive camps, leagues and practices.
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7.I. Approve the resolution for South Dakota High School Activities Association (SDHSAA) 2023-2024 Membership.
Recommended Motion(s):
Approve the SDHSAA Board Resolution to renew membership for 2023-2024 school year. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
To renew membership for the 2023-24 school year. This is required to allow sanctioned competition in SDHSAA activities and events.
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7.J. Approve A. Lyons Request for Long Term Leave of Absence for the 2023-24 School Year, per Terms of Negotiated Agreement.
Recommended Motion(s):
Motion to Approve A. Lyons Request for Long Term Leave of Absence for the 2023-24 School Year, per Terms of Negotiated Agreement. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Mrs. Lyons is requesting an Extended Leave of Absence per Article XVI, LEAVES OF ABSENCE, Section A.
Mrs. Lyons' letter of request is attached. The letter was submitted after the March 1 required by Negotiated Agreement. She is asking emergency consideration. Additional information regarding the terms of Extended Leaves may be found on the attachment. Item can be removed from Consent Agenda, if there are any questions. Process questions can be answered in Open Session. If needed, there is an Executive Session for personnel at the end of the meeting. |
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8. Items Removed From Consent Agenda
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9. Elementary and Secondary Curriculum and Instruction Items:
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9.A. Approve the recommendation from the Curriculum Coordinating Committee for the K-8 Math Curriculum Adoption.
Recommended Motion(s):
Motion to approve the recommendation from the Curriculum Coordinating Council and Subject Area Committee to adopt Big Ideas Math Curriculum. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
State standards for mathematics were updated in 2018. Our current curriculum was purchased in 2012-2014. This curriculum product will provide consistent instruction for grade level standards K-8.
Links:
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9.B. Calendar Committee Update
Rationale:
Update on Calendar Committee progress and reflection on historical DSD calendars, professional development requirements, stakeholder input and continuous improvement of the calendar process.
Links:
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10. Superintendent Items:
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10.A. Approve the following resolution:
BE IT RESOLVED THAT the Douglas School Board hereby recognizes and commends the following staff members on the occasion of their retirement. Their many years of dedication and service to the Douglas School District have benefited countless staff and students. The Board wishes them success and happiness in the future. Myrna Becker 23 years Roger Grevoy 10 years Thomas Hancock 22 years Petra Harre 21 years Donald Harris 24 years Naomi Hatfield 28 years Jennifer Jordan 9 years Mark Kenefick 8 years Peter Lawler 36 years Tina Lee 33 years Jane Maine 33 years Dee Martin 23 years NanCee Maynard 29 years Connie Mogensen 37 years Bart Popowski 8 years Mischelle Pulver 19 years Gail Sherwood 31 years Melinda Williams 37 years Duane Wince 23 years Carol Woldstad 5 years
Rationale:
Years of experience equals 459 years
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11. Fiscal Resources Items:
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12. Operational Support Services Items:
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12.A. Approve the Douglas School District 2023-24 Back-To-School Plan.
Recommended Motion(s):
Motion to Approve the Douglas School District 2023-24 Back-To-School Plan. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Public Schools in South Dakota are required to review and renew their Back-School-Plans every six months. Schools receive ESSER funding for purposes of COVID recovery. Plan renewal is a requirement for receipt of these funds.
A CRC (Covid Recovery Committee) Meeting was held May 10, 2023. The plan was reviewed for potential changes. The committee agreed that no operational changes were necessary at this time. Removed irrelevant or wordy language. Deleted State language no longer used. Changed "distribute" to "allocate" in tech portion. Deleted Close Contact procedures. Deleted reference to providing Test Kits.
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12.B. Approve Bid Item #376 - DHS Boiler Plant Retrofit Upgrade as recommended.
Recommended Motion(s):
Approve Bid Item #376 - DHS Boiler Plant Retrofit Upgrade as recommended. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
This project needs to be completed for the high school Boiler system. Recommend accepting bid from Action Mechanical for the Bid and the Alternate.
Attachments:
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12.C. Approve Bid Item #376 - DHS HVAC Upgrade as recommended.
Recommended Motion(s):
Approve Bid Item #376 - DHS HVAC Upgrade as recommended. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
This project needs to be completed for the high school HVAC upgrades. No bids were officially received so the District requested quotes - the quote as attached satisfies the bid requirements and the needs of the District. Recommend moving forward with quote from Tem-Tech.
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12.D. Approve FIRST READING of Revised, Reviewed, Douglas District Policies, Section J. (JA-JECAC)
Recommended Motion(s):
Motion to Approve FIRST READING of Revised, Reviewed, Douglas District Policies, Section J. (JA-JECAC). This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Policies within section J (Students) are in need of revision based on being obsolete, SDCL changes, terminology etc. Policies JA-JECAC were presented at the May 8 regular meeting as Informational.
No suggested changes to these policies have been added since the informational reading. The remaining policies within Section J will be brought forward as reviewed by the Exec Team.
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12.E. Approve SECOND READING of Revised, Reviewed, New or Deleted, Douglas District Policies, Section G, GCLA - GDPD.
Recommended Motion(s):
Motion to Approve SECOND READING of Revised, Reviewed, New or Deleted, Douglas District Policies, Section G, starting with Policy GCLA - GDPD. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Policies GCLA-GDPD were presented for First Reading at the May 8 regular meeting.
Changes include Designee references, grammar, SDCL Reference corrections, and other minor changes. ASBSD updates are included to be in line with legislative session changes. Language deletions have been made to reduce redundancy and obsolete procedures. Updates are included that remove restrictive practices to be more in line with the best interests of the district. Obsolete policies have been recommended for deletion. New Policies proposed to add potential future hiring practices. Since Informational reading GCN is additionally revised. Douglas evaluates probationary staff 1x per year for the first three years as opposed to 2x per year. No changes were made since First Reading
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12.F. Hear INFORMATIONAL READING of Board Policies, Section JECAA-JFAA.
Rationale:
Informational Items for Policies JECAA, JECBA, JECBA-R, JECE, JF, JFA, JFA-R, AND JFAA.
Policies within this section are due for revision. Most require minor revision. JECE has been updated to be more directive regarding expectations.
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13. Reports:
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13.A. Superintendent:
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13.B. Committee Reports From Board Members and Comments from Associate Board Members
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14. Upcoming Calendar Events:
May 24 - Last Day of School for Students May 25 - EOY Staff Celebration June 12 - BOE Meeting, 5:00 p.m. |
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15. Executive Session for Negotiations according to SDCL 1-25-2.4.
Recommended Motion(s):
Motion to move into executive session at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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16. Action As A Result of Executive Session
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17. Adjournment
Recommended Motion(s):
Motion to adjourn the meeting at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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