February 13, 2023 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition:
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4. Review of Board Working Agreements:
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5. Public Forum:
Links:
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6. Approval of Agenda:
Recommended Motion(s):
Motion to approve the agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7. Consent Agenda Items:
Recommended Motion(s):
Motion to approve the consent agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Recommended Motion(s) #2:
Motion to approve the consent agenda, removing Item. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7.A. Approval of Regular Meeting Minutes for January 23, 2023.
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7.B. Approve Personnel Action
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7.C. Approve R. Coates Request for Long Term Leave of Absence for the 2023-24 School Year, per Terms of Negotiated Agreement.
Recommended Motion(s):
Motion to Approve R. Coates Request for Long Term Leave of Absence for the 2023-24 School Year per Terms of Negotiated Agreement. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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7.D. Approve the Purchases and Issuing of Accounts Payable and Payroll
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7.E. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
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7.F. Approve Overnight Trip for Welding Students
Recommended Motion(s):
Recommend approving overnight trip for welding students to compete at, March 23-24, 2023Mitchell Tech competition. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
This trip helps students improve welding skills and exposes them to a post-secondary school atmosphere.
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7.G. Acknowledge receipt of letter from the Douglas Education Association indicating the desire to enter into negotiations for the 2023-24 school year.
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7.H. Approve Appointment of Election Workers and Counters for the June 6, 2023 School Board Election as Follows:
Dawn Beltran Carol Painter Rena Small Denise Halstead-Peel Janice Jungemann Rene Emme |
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8. Items Removed From Consent Agenda
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9. Elementary and Secondary Curriculum and Instruction Items:
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10. Superintendent Items:
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10.A. Approve Student Assignment Requests as recommended to attend Douglas School District for the 2022-23 school year.
Recommended Motion(s):
Motion to approve Student Assignments Requests as recommended to attend Douglas for the 2022-23 school year. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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10.B. Approval of Strategic Direction Focus Areas and Strategies
Rationale:
The forward-facing document relating to our Strategic Direction has been finalized. We are beginning to develop specific tasks to accomplish under each of the strategies. Thank you for the work of all staff members with this summer's work on values and beliefs. We are also appreciative of the 30 plus individuals who worked on providing input into this process.
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10.C. Inclement Weather ThoughtExchange Overview
Rationale:
The ThoughtExchange requesting input from our school community closed on Sunday. We are in the process of creating themes from the exchange and looking for common ground. A more detailed analysis of the information will be forthcoming soon once we have had a chance to look at it more indepth.
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10.D. Classified Listening Sessions:
Rationale:
We plan to continue with the Classified Listening Sessions format that we utilized last year. They seemed to provide an opportunity for staff to share thoughts and ideas that could potentially be incorporated into the upcoming year's contract. A copy of the process we used last year has been attached.
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11. Fiscal Resources Items:
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12. Operational Support Services Items:
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12.A. Approve SECOND READING of Revised or Reviewed Policies, Section F as Follows:
FA- Facilities Development Goals FB- Facilities Planning FC- Facilities Capitalization Program FD- Bond Campaigns FEA- Educational Specifications FEB- Selection of Architect FEC- Facilities Development Plans and Specifications. FECA- Site Plans and Specifications FED- Construction Estimates and Determinations FEE- Site Acquisition FEFA- Contractor's Fair Employment FEFB- Contractor's Affidavits and Guarantees FEG- Supervision of Construction FFB- Name of School Facilities FFBB- Memorials Placed on School Property FL- Retirement of Facilities
Recommended Motion(s):
Motion to Approve SECOND READING of Revised or Reviewed Policies, Section F as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
No additional changes proposed since First Reading.
Attachments:
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12.B. Approve SECOND READING of Revised or Reviewed Policies, Section H as Follows:
HA- Negotiations Goals HB- Negotiations Legal Status HC- Scope of Negotiations HD- School Board Negotiating Powers and Duties HE- Board Negotiating Agents HE-R Board Negotiating Agents (Regulation) HH- Privileges of Staff Negotiating Organizations HJ- Negotiations Procedures HL- Preliminary Negotiated Agreement Disposition HN- Impasse Procedures HO- Employee Contract Obligations
Recommended Motion(s):
Motion to Approve SECOND READING of Revised or Reviewed Policies, Section H. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
No additional changes proposed since First Reading.
Attachments:
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12.C. Approve FIRST READING of Revised or Reviewed Policies, Section L as follows:
LA- Education Agency Relations Goals LAA- Student Teachers LB- Relation with Other Schools and School Districts LBB- Cooperative Educational Programs LDJ- Monetary Donations for Meals (ANGEL FUND) LI- Relations with Education Accreditation Agencies
Recommended Motion(s):
Motion to Approve SECOND READING of Revised or Reviewed Policies, Section L. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Policy LDJ, One additional reference to "Food Services" changed to "School Nutrition."
No other proposed changes since First Reading.
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12.D. Approve granting the City of Box Elder an easement of property, southwest of Vandenberg Elementary, for installation of community drainage system and retention pond improvement.
Recommended Motion(s):
Motion to approve granting the City of Box Elder an easement of property, southwest of Vandenberg Elementary, for installation of community drainage system and retention pond improvement. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Approval of the project would allow the contractor, Scull Construction, to connect to Douglas owned drainage pond and obtain drainage easements. In return, the School District would have the pond dredged and potentially widened/deepened depending on the engineer's calculations for capacity. The City has been working with this contractor after flooding occurred in the Raider Point subdivision last summer.
District administration believes this project is in the district’s best interest. The project provides retention pond improvement which would have otherwise been scheduled in the near future due to overgrowth. The easement does not cross property otherwise planned for other uses. The project would pose little to no interruption to Douglas district traffic. Approval of the project provides positive PR with the City, EAFB and community. No permanent surrender of property ownership is required.
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12.E. Approve Revision to School Resource Officer Memorandum of Understanding Agreement Between Douglas School District and Box Elder Police Department.
Recommended Motion(s):
Motion to Approve Revision to School Resource Officer Memorandum of Understanding Agreement Between Douglas School District and Box Elder Police Department. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
One of DSD's School Resource Officers, employed by Pennington Co. Sherriff's Dept. has been promoted, leaving a vacancy at the HS. PCSD is unable to staff that position due to SRO program expansion. Box Elder Police Department has offered to provide the replacement for this position.
The revision changes BEPD contribution to the SRO program from one (1) to two (2) officers. The revision establishes pay for the additional officer prorating the number of days remaining on the 192 day contract, multiplied by the established hourly rate. The Temporary Contract term will be through the remainder of the 22-23 School Year, at which time a new agreement may be established.
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13. Reports:
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13.A. Superintendent:
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13.B. Committee Reports From Board Members and Comments from Associate Board Members
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14. Upcoming Calendar Events:
2/13 - 2/16 Parent-Teacher Conferences 2/17 No School - Conference Comp Day 2/20 No School - Holiday 2/22 Classified Listening Sessions 2/27 BOE Meeting |
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15. Executive Session to prepare for Superintendent Evaluation according to SDCL 1-25-2.4.
Recommended Motion(s):
Motion to move into executive session at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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16. Executive Session for personnel according to SDCL 1-25-2.1.
Recommended Motion(s):
Motion to go into Executive Session for personnel at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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17. Action As A Result of Executive Session
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18. Adjournment
Recommended Motion(s):
Motion to adjourn the meeting at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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