November 14, 2022 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition:
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3.A. Delta Dental Mobile Program Truck Visit & DSD Nursing Staff
Rationale:
For a small fee, which came out of the District's Wellness Fund, Douglas School District was able to bring the Delta Dental trucks to our schools last month. Due to time constraints, Delta was not able to see every student who signed up. In total, Delta did preventive and restorative work on 55 students, which translates to more than $48,000 in dental services! We are grateful to our nursing staff who worked tirelessly to coordinate Delta’s visit. Clearly, there was an incredible need and the value of this service cannot be understated. Thank you again to all who made this possible for our students.
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3.B. American Education Week
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4. Public Forum:
Links:
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5. Approval of Agenda:
Recommended Motion(s):
Motion to approve the agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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6. Consent Agenda Items:
Recommended Motion(s):
Motion to approve the consent agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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6.A. Approval of Regular Meeting Minutes for October 24, 2022.
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6.B. Approve the Purchases and Issuing of Accounts Payable and Payroll
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6.C. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
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6.D. Additional Assistant Track & Field Coaching Position for DHS
Recommended Motion(s):
Approve an additional DHS Assistant Track & Field Coach for throwing events-filled annually as needed. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
The number of throwers in the high school track program has grown significantly from 25 beginning the season in 2021 to 31 throwers finishing the season in 2022. The SDHSAA has also sanctioned javelin as a high school throwing event. The practice and competition areas for the three throwing events are far apart and cannot be supervised adequately by fewer than two coaches.
Staff ratio for track team 2022 was 21 : 1. Because track students are usually involved in more than one event, the ratio per event was the following: Horizontal / vertical jumps: 28 : 1 Pole Vault: 10 : 1 Throwing events: 33 : 1 Middle & Distance events: 18 : 1 Hurdles, Sprints, Relays: 45 : 1 Anticipated staff ratio for track team 2023 25 : 1 Javelin, discus and pole vault are all high risk areas that require constant, knowledgeable supervision. It is critical to have close supervision and effective instruction to ensure student safety and success.
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7. Items Removed From Consent Agenda
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7.A. Approve Personnel Action
Recommended Motion(s):
Motion to approve the Personnel Action for November 14, 2022. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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8. Elementary and Secondary Curriculum and Instruction Items:
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8.A. Update on South Dakota Social Studies Standards and Adoption Process - We wanted to update you on the proposed K-12 Social Studies standards and changes that have been made in the adoption process.
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Links:
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9. Superintendent Items:
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9.A. Approve Student Assignment Requests as recommended to attend Douglas School District for the 2022-23 school year.
Recommended Motion(s):
Motion to approve student assignment requests as recommended. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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9.B. Cost Estimate Update on Elementary Building #1 - COOP/DLR/Gustafson Builders
Rationale:
We will receive an update on cost estimates for Elementary School #1. COOP Architects and DLR Group completed construction documents this past week and will share some pricing estimates.
We also plan to share a brief update on next steps for additional planning projects approved in our OLDCC grant, which include:
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9.C. Approve appointment of board member(s) to the ASBSD's Legislative Action Network (LAN).
Recommended Motion(s):
Motion to approve appointment of. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
The ASBSD Legislative Action Network is designed to activate designated members of local school boards to represent the legislative positions of the Association and their local board. Every school board appoints a board member as its ASBSD Legislative Action Network (LAN) member and those members will periodically be contacted by ASBSD asking them to contact their legislator(s) and attend to legislative issues.
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10. Fiscal Resources Items:
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10.A. South Dakota Teacher Compensation Accountability Data
In 2016, the SD Legislature passed a half-cent sales tax increase with the purpose of increasing teacher compensation in SD. Since that date, schools have been required to report compensation data (SDCL 13-13-73.6) in an effort to show that the additional dollars are being used for teacher compensation. Each year is compared to FY2017 for comparison purposes. Douglas has always made it a priority to compensate our staff with the most competitive salary & benefits package as possible while still being fiscally responsible. The attached report came from the State of South Dakota - we sorted it to show the District with the highest average teacher compensation (includes benefits) and the District with the highest average teacher salary (does not include benefits). |
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11. Operational Support Services Items:
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11.A. Approve FIRST Reading of Reviewed and Revised School Board Policies as follows:
EA - Support Services Goals EB- Safety Program EBA- Buildings and Grounds Inspections EBB- Accident Prevention and Safety Procedures. EBBA- First Aid EBBB- Accident Reports EBC- Emergency Plans EBCA- Bomb Threats EBCB- Fire Drills EBCB-E Fire Drill Reports EBCD- Emergency Closings EBCD-R Emergency Closings Regulation ECA- Buildings and Grounds Security ECA-R Buildings and Grounds Security Regulation ECAA- Equal Access ECAB- Vandalism ECAB-E Vandalism Report ECAC- Surveillance Video ECB- Buildings and Grounds Maintenance ECF- Energy Management ECF-R Buildings and Grounds Management (Energy Management and Conservation) ECG- Integrated Pest Management (IPM) ECG-R Integrated Pest Management (IPM) Regulation EDBA- Maintenance and Control of Instructional Materials EEAC- School Bus Safety Program EEACA- Examination and Training/ Drug and Alcohol Testing Bus Drivers EEACA-R Part 2 ,Drug and Alcohol Testing Bus Drivers EEAD- Special Use of Buses EFB- Free and Reduced Price Food Service EG- Data Management and Records Retention EGAA- District Copyright Policy EH- Service Animals at School EH-E Service Animal at School Informational Sheet EIBA- Indemnification of Employees
Recommended Motion(s):
Approve FIRST Reading of Reviewed and Revised School Board Policies. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
The attached policies are either for Review or Revision. Revisions include changes in language, position title, clarification of organizational structure, or updates in district procedure.
Additional Policies with in section E of the Board Policy Manual remain under revision, pending additional input and or the introduction of new programs (ex: Tyler Technologies, Bus Management System)
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12. Reports:
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12.A. Superintendent:
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12.B. Committee Reports From Board Members and Comments from Associate Board Members
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13. Upcoming Calendar Events:
November 18 ASBSD Delegate Assembly, Pierre November 21-25 No School for Students November 21-22 Staff Professional Development Days November 28 BOE Meeting |
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14. Adjournment
Recommended Motion(s):
Motion to adjourn the meeting at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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