August 22, 2022 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition:
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3.A. Tanya Gray re-elected to the ASBSD Board of Directors
Rationale:
We would like to congratulate Douglas School Board President Tanya Gray who was re-elected to the Associated School Boards of South Dakota’s Board of Directors.
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4. Public Forum:
Links:
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5. Approval of Agenda:
Recommended Motion(s):
Motion to approve the agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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6. Consent Agenda Items:
Recommended Motion(s):
Motion to approve the consent agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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6.A. Approve Personnel Action
Attachments:
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6.B. Approve Financial Reports
Attachments:
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6.C. Approve the Purchases and Issuing of Accounts Payable.
Attachments:
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6.D. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
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7. Items Removed From Consent Agenda
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8. Elementary and Secondary Curriculum and Instruction Items:
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8.A. Approve the High School and Middle School Activities Handbook for the 2022-23 school year.
Recommended Motion(s):
Motion to approve HS & MS Activities Handbook for 2022-23. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Attachments:
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8.B. Approve SY 22-23 Elementary Staff and Student Handbooks.
Recommended Motion(s):
Motion to approve SY 2022-23 Elementary Student and Staff Handbooks. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Regular yearly item. No major changes.
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9. Superintendent Items:
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9.A. Approve Student Assignment Requests as recommended to attend Douglas School District for the 2022-23 school year.
Recommended Motion(s):
Motion to approve Student Assignment Requests as recommended. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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9.B. Approve the following Staff Handbooks for the 2022-23 school year:
Administrators Handbook Coordinators Handbook Classified Staff Handbook
Recommended Motion(s):
Motion to approve staff handbooks for 2022-23 school year as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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9.C. Bond Process Information and Example
Rationale:
Jerry Spethman, representing D.A. Davidson & Company will be present to share basic information regarding how bond financing works in South Dakota. This is an informational item which will allow us to gain a better understanding of different methods available to fund capital improvement projects.
Attachments:
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10. Fiscal Resources Items:
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11. Operational Support Services Items:
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11.A. Hear and Approve SECOND Reading of REVISED and REVIEWED Board Policies, SECTION B.
Recommended Motion(s):
Motion to Approve SECOND Reading of REVISED and REVIEWED Board Policies, SECTION B. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
No changes since First Reading Aug. 8, 2022.
The following policies from Section B either require no change and are in alignment with the latest ASBSD policy versions, or have been revised to reflect ASBSD language, eliminate redundancy, or update legal references. BA- Board Operational Goals- REVISED BB- School Board Legal Status- REVISED BBA- School Board Powers and Authority- REVIEW BBAA- Board Member Authority- REVIEW BBB- School Board Elections- REVIEW BBBA- School Board Member Qualifications- REVIEW BBBB- Board Members Oath of Office- REVIEW BBC- Board Member Resignation- Removal from Office- REVIEW BBE- School Board Member Vacancy- REVISED BBEA- Unexpired Term Fulfillment Procedure- REVIEW BBF- Board Member Code of Ethics- REVIEW BBFA- Board Member Conflict of Interest- REVIEW BCA- Annual Board Organizational Meeting- REVIEW BCB- Board Officers- REVIEW BCC- Appointed Board Officials- REVIEW BCD- School Board- Superintendent Relationship- REVIEW
Attachments:
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11.B. Approve FIRST Reading of Revised/Reviewed Policies.
Recommended Motion(s):
Motion to Approve FIRST Reading of Revised/Reviewed Policies. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
GCLA - Attendance at Professional Meetings and Conferences - REVIEW
GCLA-R- TRAVEL ALLOWANCE - REVISED (State Rate Change) IIBGA - District Assigned Computers- REVIEW IIBGA-E - Device Use and Insurance Agreement REVISED (Replacement cost change to $400) |
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11.C. Approve Change of Adult Meal Pricing Rate, to $2.70 for Breakfast and $4.90 for lunch.
Recommended Motion(s):
Motion to Approve Change of Adult Meal Pricing Rate, $2.70 for Breakfast and $4.90 for Lunch. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
This is a required change introduced during the recent CANS (Child And Nutrition Services) Zoom Session conducted 8/4/2022. This is a change from what was approved during the 7/11/2022 Annual Meeting. The change is driven by the Reimbursement Rates provided to the state.
Breakfast was $2.60... now $2.70 Lunch was $4.10... now $4.90 |
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11.D. Approve School Resource Officer Memorandum of Understanding Agreement Between Douglas School District and Box Elder Police Department.
Recommended Motion(s):
Motion to Approve School Resource Office Memorandum of Understanding Agreement Between Douglas School District and Box Elder Police Department. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Memorandum of Understanding was last approved 2019. This MOU is valid for a two year period Aug 2022-Aug 2024 and provides for (1) School Resource Officer and related service.
Attachments:
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11.E. Approve two (2) additional Food Service Worker positions for Douglas Middle School.
Recommended Motion(s):
Motion to Approve two (2) additional Food Service Worker positions for Douglas Middle School. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
DMS has changed the method by which they deliver lunches for the 2022-23 School Year. The change was made, by administration, to maximize class time and improve service efficiency. The two positions will be necessary in order to adequately staff the change. The staff will be responsible for service and point of sale systems.
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12. Reports:
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12.A. Superintendent:
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12.B. Committee Reports From Board Members and Comments from Associate Board Members
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13. Upcoming Calendar Events:
September 5 - Holiday-No School September 12 - BOE Meeting September 26 - BOE Meeting |
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14. Executive Session for personnel according to SDCL 1-25-2.1.
Recommended Motion(s):
Motion to move into executive session at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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15. Action As A Result of Executive Session
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16. Adjournment
Recommended Motion(s):
Motion to adjourn the meeting at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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