June 13, 2022 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION
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1. Call Meeting To Order:
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2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
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3. Recognition: Col. Brady Vaira, Associate Board Member
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4. Public Forum:
Links:
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5. Approval of Agenda:
Recommended Motion(s):
to approve the agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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6. Consent Agenda Items:
Recommended Motion(s):
approve the consent agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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6.A. Approval of Regular Meeting Minutes for May 23, 2022.
Attachments:
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6.B. Approve the Purchases and Issuing of Accounts Payable and Payroll
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6.C. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
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7. Items Removed From Consent Agenda
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7.A. Approve Personnel Action for June 13, 2022.
Attachments:
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8. Elementary and Secondary Curriculum and Instruction Items:
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8.A. Summer School Update Presentation.
Attachments:
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9. Superintendent Items:
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9.A. Approve the following Resolution:
WHEREAS, Col. Brady Vaira has provided two (2) years of service to the Douglas School District 51-1 as an associate member of the school board; and WHEREAS, the purpose of associate board membership is to provide Ellsworth AFB representatives an opportunity to better understand the operation of the Douglas School District and to express opinions as reflected in the military community; and WHEREAS, Col. Brady Vaira has fulfilled these requirements in an outstanding manner and is relocating with the Air Force; THEREFORE BE IT RESOLVED that the School Board of Douglas School District 51-1 hereby commends Col. Brady Vaira for his outstanding contributions to the Douglas Schools Community.
Recommended Motion(s):
Motion to approve resolution commending Col. Brady Vaira on his outstanding contributions and service to the Douglas Schools. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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9.B. Adaptive Schools / Strategic Direction Planning
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9.C. DSD End Of School Year Reflection
Rationale:
I wanted to take a moment to reflect on the positive momentum that the district experienced as we ended the 2021-2022 school year. We have much to celebrate over the past year. I've attached a summary from the end of year ThoughtExchange. During our end of year breakfast, all staff members were asked to respond to the following question: What did we accomplish together this year that you are most proud of?
Attachments:
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10. Fiscal Resources Items:
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11. Operational Support Services Items:
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11.A. Hear and Approve Review of Board Policy KBAA - Public Records.
Recommended Motion(s):
Motion to Approve the review of Board Policy KBAA - Public Records with no changes. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Recommended Motion(s) #2:
Motion to approve Items #11A-C as one motion. Exceptions to the one motion may be necessary if board members wish to discuss or review any item in more detail. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
Policy KBAA has not changed since the 2016 approved version, however, expansions to KBAA-R, and KBAA-E necessitate updating the adoption date.
Changes to KBAA-R include a clear description of State Law and Exempted items. Changes to KBAA-E include a more clear application process and the addition of a Fee Schedule.
Attachments:
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11.B. Hear and Approve First Reading of REVISED Board Policy KBAA-R- Public Records Regulation
Recommended Motion(s):
Motion to Approve First Reading of REVISED Board Policy KBAA-R- Public Records Regulation. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
KBAA-R is the administrative regulation that governs our legal responsibility to provide records, by written request, to the public. It more clearly defines SDCL with regard to exempted records and outlines a more specific request process, compliance issues, and restrictions.
Attachments:
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11.C. Hear and Approve First Reading of REVISED Board Policy KBAA-E- Application for Access to Public Records
Recommended Motion(s):
Motion to Approve First Reading of REVISED Board Policy KBAA-E- Application for Access to Public Records. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
KBAA-E is the updated Application Form which will be used by individuals requesting records.
Step 1 is completed by the applicant and outlines the records being requested. Step 2 is completed by the district and indicates approval as well as the anticipated fees. Step 3 is completed by the applicant accepting the fee structure. |
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11.D. Hear Second Reading and Approve REVISED Board Policy KIA - Distribution and Posting of Promotional Materials.
Recommended Motion(s):
Motion to approve revised Board Policy KIA - Distribution and Posting of Promotional Materials. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:
No changes proposed since First Reading.
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11.E. Hear Report on Tyler Technologies, Integrated Transportation Management System.
Rationale:
Douglas District has a need to advance our ability to schedule, track, maintain, roster, and dispatch busses. This will be especially important as the district grows both in student numbers, and geographically.
After viewing three reputable vendor solutions for Transportation Management, we found that Tyler Transportation checks all of the boxes.
https://www.tylertech.com/solutions/k-12-education/student-transportation
Links:
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12. Reports:
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12.A. Superintendent:
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12.B. Committee Reports From Board Members and Comments from Associate Board Members
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13. Upcoming Calendar Events:
June 20-23 - Adaptive Schools Training June 20 - Special Board Meeting - Adaptive Schools Work Session 5:00 pm June 27 - BOE Meeting July 11 - Regular and Annual BOE Meeting |
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14. Executive Session to discuss Meet & Confer items per SDCL 1-25-2.4.
Recommended Motion(s):
Motion to move into executive session at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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15. Action As A Result of Executive Session
Attachments:
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16. Adjournment
Recommended Motion(s):
Motion to adjourn the meeting at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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