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November 8, 2021 at 5:00 PM - DOUGLAS SCHOOL DISTRICT BOARD OF EDUCATION

Agenda
1. Call Meeting To Order:
2. Pledge of Allegiance and Moment of Silence In Honor Of Fallen Soldiers And Active Duty Persons:
3. Recognition:
4. Public Forum: 
Attachments: (1)
5. Approval of Agenda:
Recommended Motion(s):  to approve the agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
6. Consent Agenda Items:
Recommended Motion(s):  approve the consent agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
6.A. Approval of Regular Meeting Minutes for October 25, 2021
Attachments: (1)
6.B. Approve Personnel Action
6.C. Approve the Purchases and Issuing of Accounts Payable and Payroll
6.D. Approve Conflict Disclosures and Waiver Authorizations Pursuant to SDCL 3-23-3
7. Items Removed From Consent Agenda 
8. New High School Design Development Presentation by Co-Op Architects and the DLR Group
Rationale:  Todd, Vanessa, and Jared will be present to present the final version of Design Development for Douglas High School.  We will also plan to share information regarding the next phase of this project, which is developing construction documents (CD).  This item is informational for the November 8, 2021 meeting.  Action will be requested at the November 22, 2021 meeting.  At that time, the board will be asked to approve design development and to amend the Construction Document contract.  
9. Elementary and Secondary Curriculum and Instruction Items:
10. Superintendent Items:
10.A. Board Policy Update Process
Rationale:  Over the next 8 - 12 months, we plan to begin reviewing, adding to, and updating existing board policies.  I wanted to talk briefly about the process we plan to begin no later than our January 2022 Board of Education meeting.  
10.B. Acknowledge report of students missing certified birth certificate in permanent cumulative record per SDCL 13-27-3.3
Recommended Motion(s):  Motion to acknowledge report. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale:  The superintendent is required by state statute to report to the school board any student who does not have a certified birth certificate in their permanent cumulative school record. Parent/legal guardian is required to provide a certified birth certificate or affidavit in lieu of birth certificate in cases where the original birth certificate is deemed unattainable to the school within 30 days of initial enrollment. 
10.C. Approve Student Assignment Request as recommended to attend the Douglas School District for the 2021-22 school year.
Recommended Motion(s):  Make a motion to approve student assignment request as recommended to attend the Douglas School District for the 2021-22 school year. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
11. Fiscal Resources Items:
12. Operational Support Services Items:
12.A. Approve Emergency Capital Outlay Request for Patriot Elementary (Francis Case Wing) Roof Replacement
Recommended Motion(s):  Approve the 700 sq ft, emergency roof replacement for Patriot Elementary (Francis Case Wing) as requested. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Rationale: 

Following inspection, this 700 ft section pf roof is beyond repair and needs to be replaced. The complete roof replacement will be a request for 22/23 Capital Outlay. We have completed several emergency repairs in this particular area that has bought us time but have continued to fail.  Several contractors have attempted to repair this section. Elastomeric Coating has been applied to the roof which was our last resort. This coating has failed. Rain/snow water runs into this hall, causing safety concerns.   A replacement will take care of this problem area.  The educational process will not be affected as it is in the hallway, not the classroom.  Mrs. Clark is aware that the hallway will be closed off and students will have to take a different route to go to the playground and music.   Noise will be an issue, but safety and health will be paramount during construction. Work will begin in 2 weeks from approval and should take one week to complete the repair.  

 

Description:  I am requesting an emergency small roof replacement for Patriot Elementary (Francis Case Wing). It is in the hallway leading toward the gymnasium. I have uploaded a quote from Black Hills Roofing with an estimate. The base bid is $8440.00. I am recommending option 1 (80 mil certified thickness membrane - additional $1956.00) and 20 year warranty (additional $1688.00). This will bring the total repair amount to $12084.00.
13. Reports:
13.A. Superintendent:
    i.  Brief Update on Strategic Direction
Rationale:  On Thursday, October 28, our administrative team spent the day learning about and deepening our knowledge base around Dilts' nested levels of Learning, reviewing initial goal setting from June, collaborating and learning new engagement strategies, and ultimately developing common beliefs.  As a result of our learning, we agreed to the following three beliefs: 
 We Believe:
1.  Student success is our priority;
2.  Professionalism and collaboration among all stakeholders builds a strong, cohesive culture and community; and
3.  In continuous improvement at all levels.

*Additional depth, detail, and input will further expand on these beliefs.  
**I've included a couple of graphics on Dilts.  
***I continue to appreciate the level of collaboration that exists among our leadership team. 
Attachments: (1)
13.B. Committee Reports From Board Members and Comments from Associate Board Members
14. Upcoming Calendar Events:
     November 11  - Holiday-No School
     November 22 - BOE Meeting
     November 25-26 - Thanksgiving Break
15. Executive Session for personnel according to SDCL 1-25-2.1
Recommended Motion(s):  Motion to move into executive session at (time). This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
16. Action As A Result of Executive Session
17. Adjournment
Recommended Motion(s):  adjourn the meeting at. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.

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