March 17, 2026 at 6:00 PM - Regular Meeting
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1. CALL TO ORDER
Presenter:
Board President
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2. CONSIDERATION TO APPROVE AGENDA
Presenter:
Board President
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3. APPROVAL OF MINUTES OF PREVIOUS BOARD OF EDUCATION MEETING
Presenter:
Board President
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4. OPPORTUNITY FOR AUDIENCE
Presenter:
Board President
Description:
Any citizen who would like to address the Board will be able to do so as the item on the regular agenda. Comments will be limited to 2 minutes per subject. If further time is needed, concerns should be addressed to the Superintendent. Personnel matters will not be discussed in a public meeting.
Items that appear under the heading Routine and Regular Business will not be discussed or comments taken unless it is requested that they be removed from that category and placed on the regular agenda. Action on Routine and Regular Business will be acted upon with one motion and one vote.
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5. REPORTS/RECOGNITIONS 1) CHS BPA & ECHS BPA State Winners 2) Attendance Awards 3) Superintendent's Report
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
D'Shannon Mendez - ECHS - 16 students qualified.
Terry Carrera - CHS - 26 students Qualified. They are headed to Nationals Attendance Awards: Best Attendance - PR Leyva Best ATtendance Elementary- Riverside Most improved Elementary - Sunset Elementary |
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6. BUSINESS
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6.A. ROUTINE AND REGULAR BUSINESS
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6.A.1. Authorization to pay bills, approve District Cash report, approve Budget Report for the previous month and accept donations as included within the agenda.
Presenter:
Laura Garcia, Chief Financial Officer
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6.A.2. Monthly Vendor Spend Reports
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.3. Renewal of RFP 2020-2021-06 Technology Support Services
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.4. Renewal of RFP 2020-2021-18 Digital Records Management System
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.5. Renewal RFP 2020-2021-23 Professional Development and Specialized Training
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.6. Renewal of RFP 2022-2023-14 Electronic Timekeeping System
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.7. Renewal of RFP 2023-2024-01 Property Management Services
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.8. Renewal of RFP 2023-2024-06 Integrated Pest and Weed Management Services
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.9. Renewal of RFP 2023-2024-09 Short-Cycle Assessment
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.10. Renewal of RFP 2023-2024-11 HVAC Maintenance and Services
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.11. Renewal of RFP 2023-2024-12 Plumbing Services On-Demand
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.12. Renewal of RFP 2023-2024-14 Charter Bus Services
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.13. Renewal of RFP 2024-2025-03 High School Yearbooks
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.14. Renewal of RFP 2024-2025-05 Electrical Services for On-Call & On-Demand Basis
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.15. Renewal of RFP 2024-2025-08 General Legal Services
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.16. Renewal of RFP 2020-2021-24 Personal Learning and Online Learning Platform
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.17. Renewal of RFP 2023-2024-15 Financial Advisory Services
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.18. Motion to Approve Routine and Regular Business (ACTION)
Presenter:
Board President
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6.A.18.a. Approval of Carlsbad Municipal Schools Truancy Referral
Presenter:
Gerry C. Washburn, Superintendent
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6.B. 2024-25 Audit Report (ACTION)
Presenter:
Laura Garcia, Chief Financial Officer
Discussion:
Terry Ogle - 2 parts - Financial Report - Financial statements are fairly presented. couple of findings - JMA - 1. CMS - internal controls on disbursements - funds that fraud - must be reported to the State, $399 loss after the bank paid you back.
2. CMS - Internal controls of financial closing and Reportings - Teacherage - $190,000. should be 100,000. those need to be adjusted. 3. CMS - Personnel Files - missing background check and I-9 was missing or imcomplete. 4. JMA - incorrect accrual balance $3,335 not reconciled (liability)d 5 JMA - late payments, $199,000.00 average 145 days late. long period of time in paying expenses. 6. JMA - deficit fund balance - operational $$357,000 Food SErvvice $119.000.00 CARES ACT, and State Fund Toal of $490,000.00 deficit in fund balance 7. JMA - internal controls 0operating fund overextended $2.5 Million and $2.7 expenditures - Overexpended entire fund of $200,000.00 8. JMA - Refunding - to State in timely manner and were not report in 211 ionstead of food service fund. - Federal and State Grant 9. JMA- purchase authorization - with no prior approved purchase order. 10. JMA - personnel files - 5 no background check, 6 missing or implete I-9 4 findings and were resolved by both CMS and JMA and 5 findings from JMA that were a repeat from prior year. and 2 finding for CMS that were a repeat from last year. Federal Awards Reconcilliation |
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6.C. 2024-2025 Audit Corrective Action Plan (ACTION)
Presenter:
Laura Garcia, Chief Financial Officer
Discussion:
District Audit Findings - June 2025 complete and released. Submission of formal corrective action plan and requires a timeline.
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6.D. AWARD RFP 2025-2026-03 Construction Manager at Risk (CMAR) for Carlsbad High School (CHS) (ACTION))
Presenter:
Crystal Gonzalez, Chief Procurement Officer
Discussion:
CMAR for Construction Manager at Risk services for CMS High School Project.
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6.E. Bilingual Multicultural Education Funding Applications 2026-27 - NMPED (ACTION)
Presenter:
Rosemary Carrasco, Coordinator of Bilingual Education and Equity
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6.F. Job Description — Opportunity Culture Coordinator and/or Specialist (ACTION)
Presenter:
Allison Hervol, Asst. Superintendent of Federal Programs
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7. INSTRUCTION
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7.A. Overnight Travel To International Thespian Festival for CHS Students (ACTION)
Presenter:
Steven Speyrer, Assistant Superintendent of Instruction
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7.B. Overnight Travel to State Wide MESA Day for CMS Intermediate Students (ACTION)
Presenter:
Steven Speyrer, Assistant Superintendent of Instruction
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7.C. National TSA (Technology Student Association) CHS Students — Washington, D.C. (ACTION)
Presenter:
Steven Speyrer, Assistant Superintendent of Instruction
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7.D. CHS Culinary Students to attend National Prostart Invitational (ACTION)
Presenter:
Steven Speyrer, Assistant Superintendent of Instruction
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8. ADMINISTRATION
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8.A. Real Estate Purchase Agreement for Property owned by Carlsbad Preparatory Academy (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
purchase 2 acres adjant $262,500.00. Request to use property to store equipment for Sunset project.
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8.B. Consulting Agreement to assist in the opening of an ECECD Licensed Child Care Center (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
consulting with Window Consulting owned by Rebecca Dow . She has done it for multiple school district. Should not exceed $5000.00. Connections with ECECD, expertise.
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8.C. Purchase Agreement to Purchase Day Care Center from God's Light in the Darkness Foundation, Inc. for $3.5 million. (FOR INFORMATION ONLY - NO ACTION REQUIRED)
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
No Action Required - moving forward with the purchase agreement for the purchase of the $3.5 million. Signed and schedule closing.
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8.D. Second Reading and Adoption of Proposed Policy JLIH-J-6700 Parental Guidance for Water Safety (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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9. BOARD MEMBER COMMENTS:
Presenter:
Board President
Discussion:
Strategies for Success - results oof information is provided - programs happening with the Coalition. Publically - son flown to hospital - Given evaluation to take over and understanding.
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10. ADVANCE PLANNING
Presenter:
Gerry C. Washburn, Superintendent
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11. EXECUTIVE SESSION: Motion by the Chair to dismiss to Executive Session by roll call to discuss limited Personnel Matters: Superintendent Evaluation. The specific statute authorizing closing is NMSA 1-15-1 (H) (1). No action will be taken in Executive Session.
Presenter:
Board President
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12. RECONVENE OPEN SESSION - By Roll Call
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13. MOTION TO ADJOURN
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