February 9, 2026 at 5:30 PM - Regular Meeting Agenda
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1. Call to Order and Recording of Members Present and Absent
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2. Vote to approve or not to approve minutes of January 12, 2026 Regular Meeting
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3. Presentation by AJHS Stuco Students
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4. Presentation by Charity Eakens, First American Education Director
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5. Vote to approve or not to approve the 2024-2025 Audit report as presented
Attachments:
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6. Vote to approve or not to approve Encumbrance Orders:
a. General Fund: P.O. #790-859; #50496-50502 - totaling - $125,441.37 b. Building Fund: P.O. #214-240 - totaling $311,375.96 c. Cafeteria Fund: P.O.#29-30 - totaling $1,225.00 d. Gifts Fund: P.O. #80-84 - totaling $2,459.45 e. Activity Fund: P.O. #365-392 - totaling $16,135.31 f. Athletic Fund: P.O. #406-483 - totaling $73,510.00
Attachments:
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7. Treasurer’s Management of Funds and Investment Report
Attachments:
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8. New Business
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9. Superintendent’s Report
a. Legislative Update b. Bond Project Update c. District News
Attachments:
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10. Vote to approve or not to approve OKTLE as the District Web-Based Teacher Evaluation System
Attachments:
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11. Vote to approve or not to approve proposal submitted by Exterior Solutions Group, LLC for Phase II repairs of the 2025 Tornado Damage
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12. Vote to approve or not to approve the proposal with Exterior Solutions, LLC for additional tuck-pointing project at AJH west gym
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13. Discussion of Strategic Plan
a. Academics and Instruction b. Character and Culture c. Finance and Budget |
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14. Vote to approve or not to approve Activity Fund Fundraiser as requested below by Ms. Michelle Rutherford or Ada Junior High School, Project 995:
a. Fundraiser: $1 bags of baked goods to be sold before school in the lobby to raise money to purchase supplies for Love Theory group to work toward building positive culture at AJHS |
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15. Vote to approve or not to approve workshop expenditures as listed on attachment
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16. Vote to approve or not to approve out-of-state travel request by AHS Book Club to attend North Texas Teen Book Festival on March 7, 2026
Attachments:
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17. Board Member Training Points Update
Attachments:
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18. Comments by Board Members
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19. Vote to accept or not to accept the following funds:
a. Local Contract - T-Mobile - $650.00 |
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20. Vote to convene or not to convene to executive session to conduct an ongoing evaluation of the Superintendent; for discussion of modifying the terms of the superintendent's contract to extend to June 30, 2029; discussion of the superintendent's salary; discussion of the employment of District Treasurer; discussion of extra-duty stipends as noted on attachment; discussion of Sick Leaving Sharing Request Forms as noted on attachment; discussion of possible employment of one (1) part-time custodian for current school year and one (1) AECC teacher for the 2026-2027 school year; and to accept resignations and retirements as noted on attachment 25 O.S. SECTION 307(B)(1)
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21. Acknowledge Return to Open Session
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22. Statement of Executive Session Proceedings
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23. Action Items:
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23.a. Vote to modify or not to modify the terms of the superintendent's contract to extend to June 30, 2029
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23.b. Vote to modify or not to modify superintendent's salary
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23.c. Vote to hire or not to hire Kelly Howry as District Treasurer 25 O.S. SECTION 307(B)(1)
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23.d. Vote to approve or not to approve extra-duty stipends to BJ Conaway and Melissa Tarron as noted on attachment
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23.e. Vote to approve or not to approve Sick Leave Sharing Request Forms from Rose Blessing, Johnna Heilaman, and Angela Wright
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23.f. Vote to hire or not to hire personnel listed on attachment 25 O.S. SECTION 307(B)(1)
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23.g. Vote to accept or not to accept resignations and retirements as listed on attachment
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24. Vote to adjourn
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