May 12, 2025 at 5:30 PM - Regular Meeting Agenda

1. Call to order and recording of members present and absent

2. Vote to approve or not to approve minutes of the April 14, 2025, regular board meeting

3. Vote to approve or not to approve the minutes of the April 22, 2025, special board meeting

4. Vote to approve or not to approve the minutes of the April 23, 2025, special board meeting

5. Vote to approve or not to approve the minutes of the April 24, 2025, special board meeting

6. Vote to approve or not to approve the minutes of the April 30, 2025, special board meeting

7. Washington Grade Center's Principal's Report

8. Recognition of Ada City Schools employees:
     a.  Site Teachers of the Year
     b.   2025 AEROS Award of Excellence Teacher of the Year 

9. Vote to approve or not to approve Encumbrance Orders:
     a.  General Fund P.O. #990-1067; P.O. #50507-50517 - totaling $287,030.44 
     b.  Building Fund P.O. #232-255 - totaling $407,391.79 
     c.  Gifts Fund P.O. #90-92 - totaling $2,398.40 
     d.  Activity Fund P.O. #438-462 - totaling $12,286.75 
     e.  Athletic Fund P.O. #607-636 - totaling $13,948.28 

10. Treasurer’s Management of Funds and Investment Report

11. New Business

12. Superintendent’s Report
     a.  Legislation
     b.  Bond Project Update
     c.  Graduation Procedures
     e.  District News

13. Discussion and possible action to approve or not to approve the contract with Exterior Solutions Group LLC and The Oklahoma Purchasing System (TOPS) for damages incurred at Willard and Ada Junior High during the March 4, 2025, tornado.

14. Discussion and possible action to approve or not to approve Mr. Mike Anderson, Superintendent, to enter into contracts with insurance company and vendors for repairs to buildings owned by Ada City Schools due to May 1, 2025, flooding

15. Vote to approve or disapprove Resolution for Schools and Libraries Universal Services (E-Rate) for 2025-2026.  This resolution:
1.  Authorizes the filing of FCC Form 471, Schools and Libraries Universal Service Program Services Ordered for the fiscal year 07/01/2025-06/30/2026.
2.  Authorizes paymnet of the applicant's share subject to the following conditions: (1) Approval of fudning of the dicounted portion by the Schools and Libraries Divsion (SLD) of the Universal Service Administrative Company (USAC) and (2) Receipt of services during the fiscal year 07/01/2025-06/30/2026

16. Vote to approve or not to approve Second Semester Stipends for Cougar Academy Teachers for the 2024-2025 School Year

17. Vote to approve to not to approve payment to the FY2025 Spring Sports Workers

18. Vote to approve or not to approve the Chickasaw Nation Language Memorandum of Understanding for the FY2025-2026 School Year

19. Vote to approve or not to approve 2025-2026 Southwest Food Service Excellence, Inc. contract

20. Vote to approve or not to approve 2025-2026 agreement with Latchkey Child Services, Inc.

21. Vote to approve or not to approve contract agreement with Visual Senses for 2025-2026 School Year

22. Vote to move or not to move Impact Aid Funds to Building Fund for 2025-2026

23. Vote to declare or not to declare Hayes Library books as listed on attachments as surplus

24. Board Member Continuing Education Credits Update

25. Discussion of a Strategic Plan
     a.  Academics and Instructions
               i.  Policy Updates
              ii.  C3 - Cougars, Curriculum and Camp Summer Program
     b.  Character and Culture
     c.  Budget and Finance
              i. Bond Issue Update 
                        1. Redbud Grade Center
                        2. AHS Wrestling

26. Vote to approve or not to approve workshop requests as shown on attachment.

27. Vote to accept or not to accept the following funds:
     a.  State of OK - County 4 Mill Ad Valorem Tax - $63,547.92
     b.  State of OK - School Land - $41,913.23
     c.  Impact Aid - Regular Ed - $138,966.00
     d.  Impact Aid - SpEd - $7,252.00
     e.  ARP ESSER III - $1,938.00

28. Vote to accept or not to accept resignations and retirements received to date

29. Comments by Board Members

30. Vote to convene or not to convene to Executive Session for the discussion and possible board action of the rehiring the Principals and Assistant Principals; rehiring of Certified Teachers on Continuing Contracts; rehiring of Certified Teachers on Temporary Contracts; rehiring of Support Personnel; to discuss employment of hiring the new staff personnel for the 2024-2025 school year; to discuss employment of hiring personnel for 2025-2026 school year; to discuss payscale for June/July 2025 Summer School personnel; and to discuss employment of personnel for June/July 2025 Summer School. All personnel being discussed are listed on "Personnel" attachments 25 O.S. Section 307(B)(1)

31. Acknowledge Return to Open Session

32. Statement of Executive Session Proceedings

33. Action Items:

33.a. Vote to rehire or not to rehire Principals and Assistant Principals as listed on "Personnel" attachment  25 O.S. Section 307 (B)(1) 

33.b. Vote to rehire or not to rehire certified teachers on continuing contracts as listed on "Continuing Contracts" attachment 25 O.S. 307(B)(1)

33.c. Vote to rehire or not to rehire certified teachers on temporary contracts as listed on "Temporary Contracts" attachment 25 O.S. 307(B)(1)

33.d. Vote to rehire or not to rehire support personnel as listed on "Support Personnel" attachment 25 O.S. Section 307(B)(1)

33.e. Vote to hire or not hire for current year listed on "Current Year Hires Personnel" attachment 

33.f. Vote to hire or not to hire personnel for 2025-2026 school year as listed on "Personnel" attachment 25 O.S. Section 307(B)(1)

33.g. Vote to approve or not to approve payscale for June/July 2025 Summer School Personnel as shown on attachment

33.h. Vote to hire or not to hire personnel listed for June/July 2025 Summer School as listed on attachment

34. Vote to Adjourn