February 10, 2025 at 5:30 PM - Regular Meeting Agenda

1. Call to Order and Recording of Members Present and Absent

2. Vote to Approve or Not to Approve Minutes of January 13, 2025 Regular Meeting

3. Vote to Approve or Not to Approve Minutes of the January 16, 2025 Special Board Meeting

4. Presentation of OSSBA Superintendent Search Process 

5. Discussion and possible action on hiring OSSBA to conduct Superintendent Search for Ada City Schools

6. Vote to Approve or Not to Approve Encumbrance Orders:
     a.  General Fund:  P.O. #779-859; #50484-50488 totaling - $171,643.07
     b.  Building Fund:  P.O. #169-196 - totaling $115,188.60
     c.  Cafeteria  Fund:  P.O.#33 - totaling $95.00  
     d.  Bond Fund 2021:  P.O. #15-16 - totaling $138,475.00
     e.  Gifts Fund:  P.O. #62-71 - totaling $16,871.78
      f.  Activity Fund:  P.O. #305--359 - totaling $47,665.25
     g.  Athletic Fund:  P.O. #389-424 - totaling $64,277.53

7. Treasurer’s Management of Funds and Investment Report

8. New Business

9. Superintendent’s Report
     a.  Legislative Update
     b.  Bond Project Update
     c.  District News

10. Vote to Approve or Not to Approve Recommended Pay Raises for Support Personnel as listed on attachment

11. Vote to Adopt or Not to Adopt OSSBA Policy as listed below:
     a. FLE-E1 - Permission for the Transfer and/or Release of Confidential Student Information

12. Vote to approve or not to approve OKTLE as the District Web-Based Teacher Evaluation System

13. Vote to Declare or Not to Declare Items listed on attachment as Surplus

14. Discussion of Strategic Plan
     a. Academics and Instruction
          i.  Return to Learn Plan 2.0
         ii.  ARP Use of Funds
    b.  Character and Culture
    c.  Finance and Budget
          i.  Bond Issue Discussion

15. Vote to Approve or Not to Approve Activity Fund Fundraiser as requested below by Mrs. Megan Moiser for National Honor Society, Project 987:

     a.  Fundraiser: Collecting Annual Membership Dues and Donations
          for the National Fees and Graduation Cords 

16. Vote to Approve or Not to Approve Workshop Expenditures as Listed on Attachment

17. Board Member Training Points Update

18. Comments by Board Members

19. Vote to Accept or Not to Accept the Following Funds:
     a.  Local Contract - T-Mobile - $1,300.00
     b.  State of OK - Student Teacher Stipends - $3,498.00
     c.  State of OK - Textbooks - $3,545.48
     d.  State of OK - Strong Readers - $74,218.60 

20. Vote to accept or not to accept the resignations received to date

21. Vote to Convene or Not to Convene to Executive Session at ______  pm for discussion and possible action of the employment of District Treasurer; and discussion and possible employment of one (1) Dean of Students; two (2) OT Assistants; two (2) paraprofessionals; one (1) Library Aide; one (1) part-time secretary and one (1) maintenance/custodian employee  25 O.S. SECTION 307(B)(1)

22. Acknowledge Return to Open Session

23. Statement of Executive Session Proceedings

24. Action Items:

24.a. Vote to Hire or Not to Hire District Treasurer   25 O.S. SECTION 307(B)(1)

24.b. Vote to Hire or Not to Hire Personnel listed on attachment  25 O.S. SECTION 307(B)(1)

25. Vote to Adjourn