November 14, 2023 at 3:05 PM - Board of Supervisors Regular Meeting
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1. Meeting called to order
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2. Approve agenda
Action(s):
No Action(s) have been added to this Agenda Item.
Recommended Motion(s):
Motion Board Member #1 and second by Board Member #2 to approve the agenda for 11/14/23. Motion Carried.
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3. Approve minutes for the Oct 24, 2023 meeting
Action(s):
No Action(s) have been added to this Agenda Item.
Recommended Motion(s):
Motion Board Member #1 and second by Board Member #2 that the rules be suspended and the minutes of the 10/24/23 meeting be approved but not read for the purpose that all board members were furnished a copy of said minutes prior to the meeting. Motion Carried.
Attachments:
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4. Approve Claims
Action(s):
No Action(s) have been added to this Agenda Item.
Recommended Motion(s):
Motion Board Member #1 and second by Board Member #2 that the claims be approved and the Clerk ordered to issue warrants on the various funds for the same. Motion Carried.
Attachments:
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5. Accept Monthly Fee Reports: Co Clk $507, Reg of Deeds $39,936, Co Crt $22,476, Clk Dist Crt $2,249, Co Sheriff $1,302 Planning & Zoning $11,038, Road Dept $27,435 & October Treasurer's statement: Collections $1,032,927, Disbursements $1,497,918, Inheritance Tax Balance $1,803,437, Ending Balance $14,280,336
Action(s):
No Action(s) have been added to this Agenda Item.
Recommended Motion(s):
Motion Board Member #1 and second by Board Member #2 to receive monthly fee report and place on file. Motion Carried.
Attachments:
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6. Accept correspondence, consider and place on file: None
Recommended Motion(s):
Motion Board Member #1 and second by Board Member #2 to receive the correspondence and place on file. Motion Carried.
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7.1. Accept & approve financing for two John Deere motor graders
Action(s):
No Action(s) have been added to this Agenda Item.
Recommended Motion(s):
Motion Board Member #1 and second by Board Member #2 to approve financing. Motion Carried.
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7.2. Review Ft Calhoun Bottom Road Project. D/PA
Action(s):
No Action(s) have been added to this Agenda Item.
Recommended Motion(s):
Motion Board Member #1 and second by Board Member #2 to approve Change Order. Motion Carried.
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7.3. Discuss Co Rd 4 overlay project
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8. Assessor Robin Andreasen: Discuss Imagery Contract for GIS- tabled from 10/24 meeting. D/PA
Action(s):
No Action(s) have been added to this Agenda Item.
Recommended Motion(s):
Motion Board Member #1 and second by Board Member #2 to un-table discussion of Imagery Contract for GIS. Motion Carried.
Recommended Motion(s) #2:
Motion Board Member #1 and second by Board Member #2 to approve. Motion Carried.
Attachments:
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9. Chris Shewchuk, Planning and Zoning Administrator--Resolution 2023-27 setting the date and time for a public hearing on the request to vacate a portion of Washington Avenue right-of-way in Section 31, Township 17 North, Range 13 East of the 6th P.M. (D/PA)
Action(s):
No Action(s) have been added to this Agenda Item.
Recommended Motion(s):
Motion Board Member #1 and second by Board Member #2 to approve Resolution No. 2023-27 setting the date and time for a public hearing on the request to vacate a portion of Washington Avenue in Section 31-17-13. Motion Carried.
Attachments:
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10. Sheriff Mike Robinson: October Jail revenue update
Attachments:
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11. Adopt Resolution 2023-25; Year-End Certification of County Highway Superintendent
Action(s):
No Action(s) have been added to this Agenda Item.
Recommended Motion(s):
Motion Board Member #1 and second by Board Member #2 to adopt Res 2023-25; Year-End Certification of County Hwy Superintendent. Motion Carried.
Attachments:
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12. Receive and place on file letter from Marj Hoier, Treasurer, stating 69 Distress Warrants, amounting to $76,437.24, have been turned over to Co Sheriff for collection
Action(s):
No Action(s) have been added to this Agenda Item.
Recommended Motion(s):
Motion Board Member #1 and second by Board Member #2 to receive and place on file letter from Treasurer. Motion Carried.
Attachments:
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13. Adopt Resolution 2023-26; Amendment & Addendum to NIRMA/NIRMA II Intergovernmental/ Interlocal Agreements
Action(s):
No Action(s) have been added to this Agenda Item.
Recommended Motion(s):
Motion Board Member #1 and second by Board Member #2 to adopt Res 2023-26, extending membership with NIRMA. Motion Carried.
Attachments:
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14. Tech Committee: Approve Cox Business Commercial Service Agreement Change Order
Action(s):
No Action(s) have been added to this Agenda Item.
Recommended Motion(s):
Motion Board Member #1 and second by Board Member #2 to approve CSA Change Order Form from Cox Business. Motion Carried.
Attachments:
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15. Special Designated License: 1) Nelson's Food Pride, company party on 12/9, 2) Nelson's Food Pride, Beef Feeders Meal on 12/15
Action(s):
No Action(s) have been added to this Agenda Item.
Recommended Motion(s):
Motion Board Member #1 and second by Board Member #2 to authorize Chairman to sign SDL Local Recommendation Form 200 for Nelson's Food Pride for events on 12/9 and 12/15/23. Motion Carried.
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16. Comments from public: There were no public comments
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17. Committee Reports
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18. Closed session: For the purpose of discussing attorney client privileged information, attorney client privileged information regarding current, potential, imminent threat of litigation and contract negotiations involving Washington County. D/PA
Action(s):
No Action(s) have been added to this Agenda Item.
Recommended Motion(s):
Motion Board Member #1 and second by Board Member #2 to go into closed session at p.m. Motion Carried.
Recommended Motion(s) #2:
Motion Board Member #1 and second by Board Member #2 to come out of closed session at p.m. Motion Carried.
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19. Motion to adjourn meeting
Action(s):
No Action(s) have been added to this Agenda Item.
Recommended Motion(s):
Motion Board Member #1 and second by Board Member #2 to adjourn the meeting. Motion Carried.
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