April 7, 2020 at 7:00 PM - Amended 4-6-20 @ 2:00 p.m.
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MEETING BEING HELD VIA VIDEO/TELE-CONFERENCE UNDER STATE OF NEBRASKA, GOVERNOR PETE RICKETTS, EXECUTIVE ORDER NO. 20-03 (CORONA VIRUS- PUBLIC MEETINGS REQUIREMENT WAIVER)
TO PARTICIPATE - Join Via Computer, Tablet, or Smart Phone: Enter this URL into your Browser: https://zoom.us/join Enter Meeting ID: 659 561 676 TO PARTICIPATE - Join Via Telephone - call one of the numbers below: 1-669-900-6833 1-346-248-7799 Enter Meeting ID: 659 561 676
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Procedural Item
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CALL TO ORDER
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PLEDGE OF ALLEGIANCE
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Procedural Item
Discussion:
Mayor Eickmeier announced that a copy of the Agenda for this meeting is posted on the north wall of the Municipal Building and copies are available on the north wall where a copy of the Open Meetings Act is also posted for public inspection. He also noted that any citizen wishing to address the Council should come to the podium, state their name and address and limit their comments to five minutes. All remarks should be directed to the Mayor/Chairperson, who will then determine who will make any appropriate response. The City of Seward reserves the right to adjust the order of items on this agenda if necessary and may elect to take action on any of the items listed.
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DISCLOSURE OF OPEN MEETINGS ACT & OTHER NOTIFICATIONS
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Procedural Item
Rationale:
This is an Open Meeting of the Seward Nebraska Governing Body. The City of Seward abides by the Nebraska Open Meetings Act in conducting business. A copy of the Nebraska Open Meetings Act is displayed on the north wall of this meeting room facility as required. Disclosure of meeting recording processes is posted in the Meeting Room. A participant sign-in sheet is available for use by any Citizen addressing the Council. Presenters shall approach the podium, state their name & address for the Clerk’s record and are asked to limit remarks to five minutes. All remarks shall be directed to the Mayor who shall determine by whom any appropriate response shall be made. The City of Seward reserves the right to adjust the order of items on this Agenda if necessary and may elect to take action on any of the items listed.
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ROLL CALL
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MINUTES
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1. Draft Minutes of March 17, 2020 - City Clerk Otte
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Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that the minutes of the ___________ City Council meeting be approved.
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2. Draft Minutes of Special Meeting of March 25, 2020 - City Clerk Otte
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Action Item
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CONSENT AGENDA
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Consent Agenda
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, approve in one single motion the following consent items:.
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1. Claims & Payables Reports
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Consent Item
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2. Infrastructure Cost Items Reimbursable Back to the City
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Consent Item
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ADMINISTRATIVE ITEMS
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Information Item
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1. Update on Seward Community Response to COVID-19 (Coronavirus) - Roger Reamer, CEO (Memorial Health Care Systems) and Laura McDougall, Executive Director (Four Corners Health Department)
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Action Item
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2. Ordinance Adopting Directed Health Measures; to Help Prevent, Limit, or Slow the Spread of the Novel Coronavirus (COVID-19) Among the Citizens of the City of Seward - City Administrator Butcher
Agenda Item Type:
Action Item
Discussion:
At the request of Mayor Eickmeier, administration prepared the ordinance to limit gatherings to no more than 10 people in conformity with the current State of Nebraska Directed Health Measure. The drafted ordinance specifies that gatherings where a six (6) foot separation cannot be maintained with also be prohibited. This health measure specifically includes salons, beauty shops, nail salons, massage parlors, tattoo shops and the like. After Douglas and Lancaster County initiated similar restrictions there has been an increased number of calls to health officials and local officials inquiring about coming to surrounding communities to get these sorts of services. We have also fielded a number of questions from local salons regarding the current regulations.
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3. Claim of Kevan Stepp, 1038 Main Street, Seward for Personal Property Damage - City Administrator Butcher
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Action Item
Discussion:
Mr. Stepp is claiming personal property damage to a driveway and lawn. There is no disclosed dollar amount requested in the claim. Council to determine disposition of claim.
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4. Ordinance Annexing Walmart Subdivision, North Addition, Lots 2 & 3 to the City of Seward (3rd and Final Reading) - City Administrator Butcher
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Action Item
Discussion:
The ordinance was heard on March 17, 2020 and March 25, 2020. Three separate readings are required before the ordinance can be adopted.
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5. Agreement for Professional Engineering with Short Elliott Hendrickson, Inc for Preparation of Plans and Specifications, Obtain Permits and Easements and Provide Bid Phase Services for Wastewater Treatment Plant Outfall Design - City Administrator Butcher
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Action Item
Discussion:
Three bids were received for providing the professional engineering services: Short Elliott Hendrickson, Inc, JEO, and Olsson. The recommendation is to award the bid for services to Short Elliot Hendrickson, Inc, being the lowest and most responsive bid.
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6. Seward Foundation Applications - City Administrator Butcher
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Action Item
Discussion:
City Council will consider Seward Foundation Grant requests and prioritize funding requests to forward to the Seward Foundation.
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6.A. Seward Memorial Library - Meeting Room Technology Upgrade (Larger Screen and Built-In Projector and Accompanying Sound System)
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Action Item
Discussion:
Seward Memorial Library has submitted the only application for Seward Foundation Grant funds. The request is for a wider screen and built-in projector with sound system for the main level conference room. The total project cost is between $14,326 (screen and projector) and $35,300 (includes sound system).
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REPORTS
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Information Item
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1. City Administrator's Verbal Report - City Administrator Butcher
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Action Item
Discussion:
Following review and discussion, a motion to accept the City Administrator's report would be in order.
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FUTURE REQUESTS FOR COUNCIL AGENDA ITEMS OR ADMINSTRATIVE ACTION
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Information Item
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MOTION TO ADJOURN
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Action Item
Recommended Motion(s):
Councilmember {Insert Board Member} moved, seconded by Councilmember {Insert Board Member}, that the ____________ City Council Meeting be adjourned.
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