December 11, 2023 at 6:00 PM - Regular Board Meeting (Executive Session to follow)

Background:  The following personnel are presented for the board’s consideration:
New Hire (Support Staff): Hailey Wilt, custodian, Sturgis Brown High School, $16.00/hr, eff. 11/27/2023; Kristin Anderson, Capable Kids, Piedmont Valley Elementary, $14.00/hr, eff. 11/27/2023; Barbara Voorhees, food service worker, Sturgis Brown High School, $14.25/hr, eff. 11/20/2023; Sherry Lee Hayford, food service worker, Sturgis Williams Middle School, $14.25/hr, eff. 12/5/2023.

Resignation (Support Staff): Wanona Manderfield, administrative assistant, Buildings & Grounds/Central Copy, eff. 12/1/2023; Nichole Wager, food service worker, Piedmont Valley Elementary, eff. 11/15/2023; Olga Goodall, food service worker, Stagebarn Middle School, eff. 12/14/2023; Lori Cleland, food service worker, Sturgis Brown High School, eff. 12/1/2023; Chad Harwood, custodian, Sturgis Brown High School, eff. 11/17/2023.

Resignation (Extracurricular): Avery Middleton, assistant volleyball coach, Sturgis Brown High School, eff. 11/16/2023.

Background:  Extracurricular coaches and volunteer coaches will be updated monthly. Any changes will be highlighted in yellow.

Background:  Community members who have volunteered to work in schools throughout the district: None have been presented.

Background:  The Meade School District has identified items that are in poor condition and not being used by the district and should be declared surplus.

Background:  Board members and school administrators/officials need to request a conflict of interest waiver before participating in or voting upon a decision concerning an application in which that member has a direct personal or financial interest.  

Background:  Special Services Director, Chrissy Peterson has submitted a Conflict of Interest Waiver for the Board's approval.

Background:  Open Forum is an opportunity for patrons to share their thoughts and concerns.  The school board will listen, but no discussion takes place and there will not be board action.  Board members may ask clarifying questions. The protocol established for open forum is to provide a time limit of three minutes to share concerns.  If a patron would like to have a two-way discussion, they are encouraged to schedule a meeting with the superintendent. 

Background:  DeeKenna Rohde, Chapter Chair of the non-profit organization Meade County Chapter, Moms for Liberty, will give a brief presentation on what the Chapter is and its mission. 

Background:  The December Character Trait of the Month is "Compassion", which includes caring, sharing, understanding, concern, kindness, charity, and acceptance.

Background:  Congratulations to SBHS junior, Bennett Gordon, for being selected as this year's BIG Idea Ag Innovative Award Winner. The BIG Idea Competition is a business idea competition for high school students created to help enhance the entrepreneurial spirit in our state’s youth. The BIG Idea Awards Ceremony was Wednesday, December 6, 2023 at Northern State University Johnson Fine Arts Center in Aberdeen.

Congrats to Bennett for placing 8th overall in the 2023 National FFA Employment Skills competition and earning a gold award earlier this month in Indianapolis.

Background:  The State Oral Interp. Festival was held at Harrisburg High School on December 1st and 2nd. Five high school students competed in a total of seven categories. The team received a team excellence award for their efforts.

Rowan Lutz (9th), Jordyn Richter (12th), Codi Rounds (11th), Abby Johnson (12th) and Lucy Secrest (9th).

Background:  Congratulations to Stagebarn Middle School Principal, Dave Olson and Assistant Principal, Amanda Christensen, for being selected as the Region VII Middle School Principal and Assistant Principal of the year for 2023 by the SD Association of Secondary School Principals.
 

 

Background:  Ross Lamphere will present a brief update on the Bear Butte Creek Historical Preservation Project.

Background:  Deidre Budahl, with Casey Peterson & Associates will provide a brief overview of the FY23 audit.

Background:  Business Manager, Brett Burditt will give a brief presentation on the Preliminary FY25 Capital Outlay Budget.

Background:  Activities Director, Mike Schultz will provide a brief presentation on the fall activities report. Additional reports are attached below.

• Priority of Facility Use and Expectations
• Winter Facilities Use 2023-24

Background:  The monthly financial reports for the board’s review.  Brett Burditt will answer any questions you might have regarding financials. 

Background:  The Buildings and Grounds Committee is requesting the Board approve the service agreement with FMG Engineering to assist the district in developing the SBHS Parking Lot Repairs and Renovation Project. This is a FY25 project in the capital outlay budget to align with the completion of SBHS Cafeteria Project. The scope of services is outlined in the proposal.

Background:  The Buildings and Grounds Committee are recommending the Board approve the preliminary architectural study provided by Architecture, Inc. for the CTE Addition at SBHS.

Background:  Building and Grounds Committee is requesting authorization from the Board for SBHS administration to work with a gym floor vendor to develop a plan to replace the east gym floor. This information will be brought back to the Board for review and to allow the high school administration to work collaboratively with a vendor to schedule potential installation in the summer of 2025.

Background:  Business Manager, Brett Burditt is requesting the Board approve the extension of the SBHS East Campus Grazing lease with Denny and Doris Lauing for 2024.

Background:  Buildings and Grounds Committee are requesting authorization from the Board to proceed with the SWMS - North Boiler Project specifications and bid package for the summer of 2024. The estimated timeline for this project is to advertise for bids from the weeks of January 8 to January 19 with bids due to the Business Office on January 29, 2024. Bids will be reviewed the week of January 29 and presented to the Board on February 12, 2024, with the intention of issuing a contract the week of February 19, 2024.

Background:  The Board is required each year to set the date for the school board election (SDCL 13-7-10). This action must be taken no later than January. The date requested for the election is June 4, 2024, between the hours of seven AM and seven PM.

Members up for Reelection:
Terry Koontz - 3 year term
Charlie Wheeler - 3 year term
Aaron Odegaard - 3 year term
Brian Voight - 2 year term

Background:  A Special School Board Meeting - Executive Session will need to be scheduled for Wednesday, December 13, 2023, at 5:30 pm to discuss Student Related Matters (SDCL-1-25-2.2). No formal actions will be taken.

Background:  SBHS Principal, Pete Wilson recently presented information to students, staff and the community on the proposed trimester schedule change. Mr. Wormstadt and Mr. Wilson are requesting the Board approve the recommended 5x3 trimester schedule change to begin the 2024-25 school year.

Background:  Mr. Wormstadt is requesting the Board approve the 2023-24 Annual Report.

Background:  The Buildings & Grounds Department is requesting authorization from the Board to transfer capital outlay contingency funds in the amount of $2298.00 to replace the entrance gate at Sturgis Elementary.

Background:  The ASBSD Legislative Delegate Assembly was scheduled for Friday, November 17, 2023. Justin Jutting will provide a brief update on the ASBSD Legislative Review.

Background:  Mr. Wormstadt will provide an update on the Back to School Plan. The recommended changes are highlighted in red in the attachment.

Background:  Christmas Break will commence on Thursday, December 21 and go through Tuesday, January 2, 2024. Classes will resume on Wednesday, January 3.

Background:  Board reports are enclosed in the Board packet.

Background:  ACTE Conference Report with Superintendent

Background:  Terry Koontz mentioned the meeting was held via Zoom where they approved bills and discussed health insurance.

Background: 
Governor's Budget Address

Open Enrollment Windows
- First window will open February 1st through March 31st.
- Second window will open April 15th through the summer.

Background:  December 13: Special Board Meeting - Executive Session
December 20: Aspen Grove Assisted Living Morning Reception
December 21 - January 2: Christmas Break
January 8: School Board Meeting
January 9: School Law Webinars (Homeschool Enrollment Issues)
January 22: Buildings & Grounds Committee Meeting
January 22: Policy Committee Meeting