July 10, 2023 at 6:30 PM - Regular Board Meeting (New Board)

Background:  Business Manager, Brett Burditt will administer the oath of office to Darrell Vig, Megan Snyder and Brian Voight.

Background:  Superintendent Wormstadt will preside during the election of the school board president.  Person appointed as board president will assume meeting upon election.  

Background:  Approve Agenda as presented or as amended.

Background:  New Hire (Certificated Staff): Kyle McGraw, teacher, Sturgis Brown High School, $52,679.00, eff. beginning of the 2023-24 school year; Aaden Roy, counselor, Sturgis Brown High School, $48,500.00, eff. beginning of the 2023-24 school year; Karen Johnson, teacher, Sturgis Williams Middle School, $59,836.00, eff. beginning of the 2023-24 school year.

New Hire (Support Staff): Adam Wood, computer technician, Curriculum & Technology Department, $15.50/hr, eff. 5/31/2023.

Resignation (Certificated): Trent Doerges, teacher, Stagebarn Middle School, eff. 6/25/2023, liquidated damages, $1,000.00. Brittany Horton, teacher, Sturgis Williams Middle School, eff. 6/22/2023, liquidated damages, $1,000.00.

Resignation (Support Staff): Tina Williams, paraprofessional, Elm Springs, eff. 7/6/2023.

Resignation (Extracurricular): Trent Doerges, activities director & student council co-mentor,  Stagebarn Middle School, eff. 6/25/2023.

Background:  State law requires that the Board publish the salaries of all school district employees on an annual basis. 

Background:  Community members who have volunteered to work in schools throughout the district: None have been presented.

Background:  Open Forum is an opportunity for patrons to share their thoughts and concerns.  The school board will listen, but no discussion takes place and there will not be board action.  Board members may ask clarifying questions. The protocol established for open forum is to provide a time limit of three minutes to share concerns.  If a patron would like to have a two-way discussion, they are encouraged to schedule a meeting with the superintendent. 

Background:  Board members and school administrators/officials need to request a conflict of interest waiver before participating in or voting upon a decision concerning an application in which that member has a direct personal or financial interest. 

Background:  There are many routine items that need to be handled at the annual meeting each year.  The topics are listed on the agenda.  For each one, either the present status of the item will be given or there will be a comment or recommended action. 

You can approve all items in one motion or pull any item(s) out to be discussed individually and approve the remaining in one motion.

Background:  Regular meeting time is 5:30 p.m. the second Monday of each month in the board room of the Williams Administrative Building. We suggest the October 9 board meeting be moved to October 16 as there is no school for students and staff in order to observe Native American Day. 

Background:  Black Hills Pioneer has been the district’s local newspaper and is recommended to be approved to be the district’s legal newspaper. Legal publications will also be published in the Faith Independent newspaper

Background:  The present distribution of our accounts: Payroll/Checking, Trust and Agency/Brown High School, and Trust and Agency/Williams Middle School at First Interstate Bank; Trust and Agency/Central Administration and Advanced Payments at First Interstate Bank; Trust and Agency/Central Administration (Scholarships) at First Interstate Bank; QZAB Bonds at Pioneer Bank and Trust. The recommendation would be to keep the accounts the same for the 2023-24 school year.

Background:  Brett Burditt is business manager and custodian of General Fund, Capital Outlay Fund, Special Education Fund, Food Service Fund, Trust and Agency Fund/Sturgis Brown High School, Trust and Agency Fund/Sturgis Williams Middle School, and Trust and Agency Fund/Central Administration. He also should be authorized to invest district funds pursuant to Board Policy DI and to borrow funds with Board approval.

Background:  Brett Burditt is business manager and authorized to file all state and federal grant claims:  Comprehensive School Reform, Title I, Title II Part A, IDEA 611/619, Perkins Grant, ESSER 2 and 3 Funds, and all other approved grant claims.

Background:  State law entitles Board members to receive the same salary as that received by the State Board of Education. Currently, the salary for board members is $75.00 per meeting.  The Board has been paid mileage for committee meetings not held on regular Board meeting nights and $75.00 per committee meeting for meetings scheduled by the superintendent and/or board president that are not held on board meeting nights.

Background:  It is recommended that the new Board adopt the policies of the old Board as a formality so that there can be no question that existing Board policies are still in effect.  This does not prevent the new Board from changing policies during the year.  Board Policy BBAA establishes that a majority of the Board constitutes a quorum to transact business.  The Board should also establish a minimum number of votes for passage of board action.  The standard number for a nine (9) member board is five (5) and five (5) should be established as the minimum number of votes necessary for Board action.

Background:  The district normally uses state rates for lodging, meals, and mileage, except when staff members cannot obtain lodging at state rates, the actual room cost will be reimbursed. There were no changes to in-state travel rates for the 2023-24 school year.  

Out-of-State Travel	Rate	In-State Travel	Rate
Breakfast	$10.00	Breakfast	$6.00
Lunch	$18.00	Lunch	$14.00
Dinner	$28.00	Dinner	$20.00
Rooms	$175.00	Rooms	$75.00
Mileage	$.51	Mileage	$.51

Background:  Rhonda Ramsdell is recommended to be the authorized representative for School Food Service

Background:  The seven principals should be appointed as the truancy officers for the district.

Background:  The federal compliance coordinators should be appointed:  ADA Compliance and Asbestos-Brett Burditt; Section 504-Melisssa Pankratz; Titles VI and IX-Maranda McGillivray.

Background:  Authorize membership for the 2023-24 school year in Associated School Boards of South Dakota.

Background:  Authorize participation in voluntary student school insurance program.  The provider sets the rates for 2023-24 Student Insurance Plans each year.  The range is from $50 to $500 depending upon the level of coverage that the parent/student would choose to take.

Background:  Approve Stipend Schedule for 2023-24.  The stipend schedule for teachers who provide additional services is included. The rates for substitute teaching are also included in this schedule.  

Background:  The district has used Eric Nies, Nies & Karras, P.C. as legal counsel for the 2022-23 school year. Recommendation would be to continue to use Eric Nies, Nies & Karras, P.C. as legal counsel for the 2023-24 school year.

The district has used Christian Shafer, Ratwik, Roszak & Moloney, P.A. as legal counsel for special education items. Recommendation would be to continue to use Christian Shafer, Ratwik, Roszak & Maloney, P.A. as legal counsel for special education items for the 2023-24 school year.

Background:  The Board needs to select a BHSSC representative and alternate.  Terry Koontz served as representative for Black Hills Special Services Co-op and Charlie Wheeler served as alternate. 

Background:  In order to keep current and upcoming projects moving forward, the Buildings & Grounds committee members will need to be assigned and action taken. If assigning committee members is waited on until the regularly scheduled August board meeting, it could delay projects as some decisions are needed to be made to move forward.

Current committee members are Darrell Vig, Sandy Cass, Aaron Odegaard and Terry Koontz.

Background:  The District received the audit contract terms from Casey Peterson, Ltd. for the contract to audit the fiscal year from July 1, 2023 to June 30, 2024. The estimated cost of their services will be $23,000.00 for the audit, $5,000.00 for each federal award program they test, and $6,000.00 for the preparation of the financial statements and related notes. Terms and other costs associated with the audit are outlined in the contract agreement.  

Background:  The Curriculum and Technology Office recommends the Board accept the highest minimum guaranteed bid from Mac of all Trades in the amount of $379,312.80. The purchase includes onsite inventory, packing, and shipping of used middle school and high school student and teacher devices with secure data removal and refurbishing of each device occurring off-site. 

Background:  The district received the SDHSAA board election ballots for the Division I and Division III Representatives. Mr. Schultz recommends voting for Dan Conrad, Sioux Falls Jefferson High School, as the Division I Representative and Adam Shaw, Madison High School as the Division III Representative - Secondary Principal.

Background:  For the 2023-24 school year, ABC’s Project SUCCESS coordinator will be placed part-time at Sturgis Williams Middle School and/or Sturgis Brown High School.  Project SUCCESS will provide prevention, intervention services and outpatient services for students.  The MOU is effective from September 1, 2023 to May 30, 2024.  

Background:  Meade School District has worked in collaboration with Behavior Management Systems to provide services. The BMS Family Pathways program is a fee-for-service program which is paid by families utilizing the services. The MOU outlines the terms of the agreements for services provided at all district building locations.

Moving forward, there will no longer be individual building MOUs submitted to the Board for approval as they will now fall under the district-wide MOU.

Background:  Every year we enter into cooperative agreements with Black Hills Special Services Cooperative to provide services for a behavior analyst, speech pathologists, school psychologists, occupational therapist, physical therapists, Vocational/Ed Job Development and other services. The agreement will go into effect starting July 1, 2023 - June 30, 2024.

Background:  The Memorandum of Understanding or MOUs for the Sturgis Police Department, Meade County Sheriff’s Department and the Summerset Police Department have been updated and are ready for approval for the 2023-24 school year. 

Background:  Rates for athletic events, adult and student meal prices will remain the same for the 2023-24 school year. 

Background:  The South Dakota Legislature requires school boards in both the receiving school district and the resident school district to approve pick-up/drop-off locations for students within any incorporated municipality.  The Spearfish School District is requesting to continue the current bus stop location on Sherman Street in Whitewood. Meade School District is requesting to continue with five stops within the Rapid City School District and to continue with the one stop at Plainview Hall with the Faith School District. 

Background:  Recommended changes to the Professional/Technical Support Staff Handbook and MEA Agreement for the 2023-24 school year have been completed and are highlighted in yellow. There are no changes to the Administrative Agreement.

Background:  The Meade School District Food Service participates in a buying group, RCLDM (Rapid City Lead-Deadwood Meade). RCLDM put out an RFP for prime food vendor for the 2023-24 school year. The group recommends awarding the contract to Cashwa Distributing. Food Service Director, Rhonda Ramsdell recommends approving this contract award.

Background:  This is the first reading of School Board Policy, Section B - Governance and Operations. The policy committee met on Monday, June 26, 2023 and have reviewed the following policies. The committee recommends adopting the changes to the policies listed in Section B as presented.
1.    First Reading of School Board Policy BA: Board Operational Goals 
2.    First Reading of School Board Policy BB: School Board Legal Status 
3.    First Reading of School Board Policy BBA: School Board Powers and Duties 4.    First Reading of School Board Policy BBAA: Board Member Authority 5.    First Reading of School Board Policy BBC: Board Member Resignation/Removal from office 
6.    First Reading of School Board Policy BBF: Board Member Code of Ethics 7.    First Reading of School Board Policy BCA: Annual Board Organizational 
8.    First Reading of School Board Policy BCB: Board Officers 9.    First Reading of School Board Policy BCE: Use of Committee 
10.   First Reading of School Board Policy BDA:  Electronic Communication by Board Members
11.   First Reading of School Board Policy BDB: School Board Study Sessions and Work Retreat 12.   First Reading of School Board Policy BDDA: Notifications of School Board Meetings
13.   First Reading of School Board Policy BDDC:  Agenda Preparation and Dissemination 14.   First Reading of School Board Policy BDDE:  Parliamentary Procedure 15.   First Reading of School Board Policy BFCA: Board Regulation and Handbooks 16.   First Reading of School Board Policy BHAA: Board Member Education 17.   First Reading of School Board Policy BK: Evaluation of School Board Operational Procedures

Background:  The elected board president will make committee assignments at the August board meeting.  Attached is the 2022-23 standing committees and who served on those committees. Please email the board president on which committee/s you would like to serve prior to the August board meeting. 

Background:  Board members Justin Jutting and Charlie Wheeler, Superintendent and Business Manager, met with the City of Sturgis to discuss the fairgrounds for future Sturgis Elementary School expansion, Woodle Field agreement, general use agreement for facility use by school district, and SRO agreements.

Background:  ASBSD & SASD Joint Convention will be held Thursday, August 3 and Friday, August 4 at the Sioux Falls Convention Center. Registration cost is $205/person with fees increasing to $250/person after July 14. 

Background:  The ASBSD new board member workshop and gavel training is scheduled for Wednesday, August 2 in Sioux Falls from 3:00 pm - 4:30 pm (Central). 

Friday, August 18th will not work for board members.  We are looking for another date to schedule.

Background:  Board reports are enclosed in the Board packet.

Background:  August 2 - GAVEL Training
August 3 & 4 - ASBSD Convention