May 15, 2023 at 6:00 PM - Board of Education Regular Meeting
Agenda |
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I. Opening
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I.A. Call to Order and Roll Call
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I.B. Presentations
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I.B.1. Elementary Spotlight Pledge Leader: Coolidge Elementary School
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I.B.2. Presentation of Colors: Enid High School Air Force Junior ROTC
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I.B.3. Student Spotlight Reporter:
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I.C. Recognitions:
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I.C.1. Recognize Saherena Williams-Clardy for being named to the 2023 All-Northwest Slowpitch Softball 1st Team
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I.C.2. Recognize the EHS Girls Track Team for being the 2023 Academic State Champion
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I.C.3. Recognize the EHS Girls Track State Qualifiers
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I.C.4. Recognize EHS Choir for State Sweepstakes Award
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I.C.5. Recognize the EHS Jazz Band 1 seniors for all superior ratings at Contest
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I.C.6. Recognize EHS Speech and Debate State contest participants
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I.C.7. Recognize Isai Chavez-Resendiz for being one of the state Great Expectations Essay winners
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I.C.8. Recognize Elsa Stewart for being named a National Merit Scholar
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I.C.9. Recognize Sheri Ingham for being a finalist for the Oklahoma School Counselor of the Year
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I.C.10. Recognize Great Expectations Model, Progressive and Transitional Schools (Toni Shamley)
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I.C.11. Recognize Dr. Sam Robinson for being named the School Business Official of the year by OKASBO
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I.C.12. Recognize Dr. Darrell Floyd for being named the OASA District 3 Superintendent/Central Office Administrator of the Year
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II. Audience to Visitors
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III. Superintendent's Report:
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III.A. Discussion then possible action to call a Special Board Meeting to approve tennis court project bids July 5th or July 10th
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III.B. DHS check for second EPS Daycare has been received ($500,000)
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III.C. Enrollment
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III.D. Discuss EHS Graduation scheduled for Friday, May 19th 7:30 pm at Selby Stadium
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III.E. EPS Summer Hours: June and July 7:30 am – 4:30 pm Monday through Thursday (for energy conservation)
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III.F. Superintendent’s Retirement Reception (come-&-go): Thursday, May 25th 2:00-4:00 pm in the Spirit Room on the second floor of the EHS Gym
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III.G. Final EPS Legislative Zoom Meeting: Friday, May 26th at 7:30 am
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III.H. Hear Report on Public Schools on Military Installations Federal Grant
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III.I. Discussion then possible action to form an exploratory committee to discuss and review options for future Student Investments for Enid Public Schools
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IV. Regular Business
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IV.A. Discussion then possible action to approve the following consent agenda items:
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IV.A.1. Minutes of the Board of Education Special Meeting of April 17, 2023;
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IV.A.2. Minutes of the Board of Education Regular Meeting of April 17, 2023;
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IV.A.3. Minutes of the Board of Education Special Meeting of April 24, 2023;
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IV.A.4. Fiscal Year 2022 Encumbrances:
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IV.A.4.a. General Fund Encumbrances for FY 2023 $639,174.60 (P.O. #’s 2914- 3170)
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IV.A.4.b. General Fund Change Orders since 04/11/23 $(143,419.96) (P.O. #’s 1 – 2913)
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IV.A.4.c. Building Fund Encumbrances for FY 2023 $53,741.98 (P.O. #’s 87-90)
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IV.A.4.d. Building Fund Change Orders since 04/11/23 $(47,413.79) (P.O. #’s 1 – 80)
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IV.A.5. Transfer from the Glenwood Activity Account in the Activity Fund to the District General Fund to cover payroll cost for April for the After-School Care Program and Grizzly Den payroll correction.
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IV.A.6. Declare items as surplus property for disposal;
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IV.A.7. Fund raising requests for Enid High School
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IV.A.8. Approval of a change in wording to Board Policy CO Child Nutrition and Physical Fitness Program as recommended by Oklahoma State Department of Education Child Nutrition Department and a title change of CO to Enid Public Schools Wellness Policy.
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IV.A.9. Resolution #673: Approval of the resolution for Schools and Libraries Universal Services (E-Rate) for 2023 – 2024. This resolution authorizes filing of the form 471 applications for funding year 2023 – 2024 and the payment of the applicants share upon approval of funding and receipt of services.
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IV.A.10. Approval of the following outsourcing contracts for various contracted services for EPS:
a. OSSBA Member and Policy Services b. OSSBA Employment Services c. Denny Price Family YMCA agreement (Pool, Gyms, and Transportation) d. Chas W Carroll for Year End Financials and Estimate of Needs Preparation and Publication e. Enid Lawn Co for 2024 Lawn Service f. Clover Card Connect Credit Card Processing g. CCOSA District Level Services |
IV.A.11. Approval of the affiliation agreement between the Enid Public Schools Foundation and Enid Public Schools.
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IV.A.12. Approval of the following ratified contracts for various contracted services for EPS:
a. Sublease agreement dated June 1, 2010 between Enid Public Schools and Garfield Educational Facilities Authority for the fiscal year ending June 30, 2024 b. Sublease agreement dated June 1, 2016 between Enid Public Schools and Garfield Educational Facilities Authority for the fiscal year ending June 30, 2024 c. Coca-Cola Southwest Beverages d. Enid Police Department-Campus Police-Loaning of Equipment e. Arbitrage Rebate Consulting Agreement with Muni Services LLC, Karolyn Cline. f. NOC- Dual Credit Affiliation Agreement g. Oklahoma Department of Safety |
IV.A.13. Approval of activity fund sub accounts for all EPS campuses for deposit and expenditure for FY24
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IV.A.14. Approval of agreement with Great Salt Plains to conduct Athletic Physicals in exchange for advertising space in athletic programs and on athletic digital displays.
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IV.A.15. Reducing elementary classroom capacity limit from 20 to 18. This change will not impact in district class size capacity and limits for current scheduling purposes.
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IV.B. Discussion then possible action to approve the District Financial Report for April 2023.
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IV.C. Discussion then possible action to approve the FY 2024 Temporary appropriation as provided by EPS auditor Pat Carroll of Chas W. Carroll, P.A.
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IV.D. Discussion then possible action to approve the Cooperative Agreement for Enid Public Schools to serve as the Local Education Agency to jointly operate an alternative educational program for surrounding school districts for FY 2023-2024.
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IV.E. Discussion then possible action to approve Workers Compensation Coverage for FY24 with Banc First Insurance
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IV.F. Discussion then possible action to approve Assistant Superintendent of Secondary to enter into an agreement and complete a MOU with Tango Flight for Enid High School Aviation students to build an airplane over a two-year period. Total cost to the district is estimated at less than $90,000 with the district being reimbursed through the final sale of the aircraft
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V. New Business: (Any business that has arisen that could not have been foreseen or known about at the time the regular agenda was posted.) 25 O.S. Section 311(A)(9).
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VI. Reports, Items of Information, Board Comments and/or Questions:
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VI.A. Col. Miller's Comments:
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VI.B. Board Comments and/or Questions:
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VII. Next Regular Meeting: June 19th at 6:00 p.m. in the Administrative Services Center boardroom, 500 S. Independence, Enid, OK.
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VIII. Discussion then possible action to approve a proposed executive session to discuss the employment of those individuals and/or positions listed on the attached Exhibit "A" [pursuant to 25 O.S. Section 307(B)(1)], possible purchase or appraisal of real property [pursuant to 25 O.S. Section 307(B)(3)] and pending or possible litigation [pursuant to 25 O.S. §307 (B) (4)].
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IX. Return from Executive Session
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X. Discussion then possible action to hire Director of Secondary Curriculum & Instruction
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XI. Discussion then possible action to hire Longfellow Middle School Assistant Principal or Administrative Intern
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XII. Discussion then possible action to approve those individuals and/or positions listed on the attached Exhibit "A" [pursuant to 25 O.S. Section 307(B)(1)].
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XIII. Discussion then possible action to approve salary changes for additional duties being added to administrator positions effective July 1, 2023.
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XIV. Notification of Reassignments, Retirements and/or Resignations as Approved by the Superintendent and listed on the attached Exhibit "A" [pursuant to 25 O.S. Section 307(B)(1).
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XV. Adjournment
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