October 9, 2025 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call

Reports to The Board

Special Recognition

Spartan Coin of Excellence to Fay Kindred and Sloane VanDolah as "Buddies of the Year" 

Spartan Spirit Award - Jamie Finley for managing the new tradition of "Friday Night Bites"

Superintendent's Report - Lydia Wilson

Athletic Department Report - Kate Creekmore

Facilities and Operations Report - Gabe Hayes

Comments from the Public

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached. 

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion and possible board action to approve consent agenda Items #1-13. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of September 11, 2025 Regularly Scheduled Board Meeting

Minutes of October 3, 2025 Special Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2026 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Approval of the following Out of State and/or overnight trip request as presented: 
NCA High School Nationals @ Ft. Worth
Cross Country Meet @ Norman HS
Student Council State Convention @ Ponca City
Cross Country State Meet @ OKC
JROTC Raider Competition @ Camp Gruber OK
STUCO State Jr High Conference @ Poteau, OK

Approval of a Memorandum of Understanding with Southwestern Oklahoma State University for Counseling Internships for the 2025-2026 fiscal year

Approval of a Memorandum of Understanding with The Bridges Foundation for the Employment Training Program for the 2025-2026 fiscal year

Approval of participating in the Bixby Metro Chamber of Commerce Buy Bixby program at the Candy Cane level at a cost of $650

Medical Leave - Support - 9th Grade - 10/1/25 to 11/21/25

FMLA - Support - Maintenance - 10/22/25 to 1/23/26

FMLA - Support - Administration - 10/7/25 to 10/31/25

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Presentation of the 2024-2025 Audit prepared by Jenkins & Kemper, CPA. Information only. No board action required.

Teaching and Learning

Discussion and possible board action to approve an agreement for training with Keyboarding Without Tears for the 2nd to 5th grade classrooms at a cost of $585 to be paid from 1:1 Activity Funds.

Discussion and possible board action to approve an additional day for the Teachers College professional development at a cost of $3,800 to be paid from federal funds.

Operations

Discussion and possible board action regarding the Bixby Public Schools Board of Education Notice of Regular Meetings for the calendar year 2026.

Discussion and possible board action regarding Policy 4134 Personal Leave for Support Personnel for the 2025-26 school fiscal year. 

Discussion and possible board action regarding Board Policy 2170 Student Clubs and Organizations for the 2025-26 school year. 

Discussion and possible board action regarding an agreement between the Bixby Public Schools Athletic Department and Opendorse for the 2025-26 school year at a cost of $5,500 to be paid out of Athletic Department Activity funds. 

Discussion and possible board action to approve a contract with Pediatric Assessment & Counseling Services, LLC for School Psychological services for the 2025-2026 fiscal year.

Discussion and possible board action to approve an agreement with Oklahoma State Department of Education (OSDE) and Public Consulting Group, LLC (PCG) for Medicaid School-Based Health Services Program for the 2025-2026 fiscal year.

Discussion and possible board action regarding the District's Distance Learning plan for possible virtual instruction in case of emergency for the 2026-2027 fiscal year.

Discussion and possible board action to approve renaming the Robotics - HS (925-950-705) to Robotics and making adjustments to account per the attached  nomenclature.

Discussion and possible board action to approve a new activity fund account for the BACC per the attached nomenclature.

Discussion and possible board action to approve declaring items as surplus to be disposed of according to Oklahoma Statutes.

Human Resources

Discussion and possible board action to approve any resignations submitted after the agenda was posted.

Miscellaneous

Discussion and possible board action approving the 2026 School Board Election Resolution.

New Business

Vote to adjourn